Old Word 2000 figure numbers not recognized by Word 2003

[John Øllgård Jensen]

Hi,

I have some old documents containing inserted figures (with
auto-numbered captions) created with Word 2000.

I'm now using Word 2003 for inserting more figures (with number captions):
But Word 2003 does not recognize the old figure number series .
Using the predifined figure lable in Word 2003 for the new picture
causes the captions to be numbered from number 1 etc.
What I want is: The old number series should be continued.

How do I make Word 2003 recognizing the old numbers?

regards John

 

[Word Heretic]

G'day John Øllgård Jensen <joj@invalid_to_be_removed.doms.dk>,

If you set up a style to do the captions, define it properly, and
apply it to all required paras, they will all follow each other
nicely.

If your captions already have this style, find and replace the style
with itself to pick up the new list template.

Steve Hudson - Word Heretic
Want a hyperlinked index? S/W R&D? See WordHeretic.com

steve from wordheretic.com (Email replies require payment)


John Øllgård Jensen reckoned:

 

[Stefan Blom]

A few suggestions:

1. Select the entire document (press CTRL+A) and then press F9 to
update fields.

2. Are you tracking changes? Make sure you accept all changes, and
then update all fields (as described above).

3. Did you specify that your captions should include the numbering of
a particular heading style? If you did, then caption numbering will
also be restarted after any such heading. In Word 2003, use
Insert>Reference>Caption; Word displays the Caption dialog box. Click
Numbering. Clear the check box for "Include chapter number", click OK,
and then click Close to close the Caption dialog box. Update all
fields.

4. Press ALT+F9 to display field codes. Your caption numbering will
appear as SEQ fields, similar to the following: { SEQ Figure \*
Arabic }. Pay special attention to the identifier, which is the word
following SEQ in the field code. Thus, in my example above, the
identifier is "Figure".

If not all of your figure numbers use the same SEQ field identifier,
they are in fact part of different sequences, which explains why they
won't continue numbering. With field codes displayed, you can use
Edit>Replace to quickly change the identifiers that should be the same
but are currently not.

When you are done, click ALT+F9 again to hide field codes. Finally,
make sure you update all fields again.

What could the reason be for different SEQ field identifiers for the
same type of caption? Well, since different language versions of Word
use different names for their predefined caption labels (figures,
tables, and equations), this might be of importance. Perhaps you
changed the language version when you upgraded to Word 2003?

 

[John Øllgård Jensen]

Solved!

The problem was a language issue when upgrating to Word 2003:
Both versions (2000 and 2003) are Danish Word, but the label list and the SEQ identifiers in Word 2003 have not been translated into Danish at delivery. The figure SEQ identifier was "Figure" - in Danish it should have been "Figur".
Renaming the identifiers to same spelling solved the problem.
Thank you for the clue, Stefan Blom!


- John

 

[Stefan Blom]

I'm glad I could help.

(By the way, in Swedish the built-in figure label is also named
"Figur".)

--
Stefan Blom

Solved!

The problem was a language issue when upgrating to Word 2003:
Both versions (2000 and 2003) are Danish Word, but the label list

and the SEQ identifiers in Word 2003 have not been translated into
Danish at delivery. The figure SEQ identifier was "Figure" - in Danish
it should have been "Figur".