O
oe
Outline numbering example:
A.
1.
2.
3.
B.
1.
2.
(etc)
How can I omit "I" - i.e. jump from H. to J., please
TIA
A.
1.
2.
3.
B.
1.
2.
(etc)
How can I omit "I" - i.e. jump from H. to J., please
TIA
S
Summer
One way would be to insert the autonumbering style
I "not in use" type the words
and mark the entry as Hidden Text. So you can continue to use your
autonumbering. This line will not print.
J ...
I "not in use" type the words
and mark the entry as Hidden Text. So you can continue to use your
autonumbering. This line will not print.
J ...
O
oe
Thanks. I am not sure, however, how to set this up. I have created two new
styles in my new template, e.g: Outline number 1 and Outline number 2, and
formatted them as I need.
I don't understand how to use the suggested autonumbering style, etc in this
situation.
Can you help, please?
styles in my new template, e.g: Outline number 1 and Outline number 2, and
formatted them as I need.
I don't understand how to use the suggested autonumbering style, etc in this
situation.
Can you help, please?
J
John McGhie
Hi Whatever Your Name Is:
We often recommend that people do NOT create their own styles unless they
use styles very well. Getting a multilevel numbering scheme set up and
stable is not for the faint-hearted
If what you need is Heading Numbering, the built-in Heading 1 through 9
styles are best, and there's a built-in numbering List Template that clicks
right into those styles.
If you are looking to number paragraphs in the text, I suggest that you use
the built-in List Number series of styles for that purpose. Again, they are
pre-configured with non-outline numbering so they can be used independently
of each other.
Now, your original question is about how to omit the letter "I" in
alphabetic numbering. The basic point you are missing is that you CANNOT
"skip" the letter I, it must be in the document, immediately before the
letter J
What you CAN do is hide it.
So you have:
H) Tis is some text
I) This paragraph must be hidden.
J) This paragraph has more text.
Whichever way you hide it is up to you. The easiest way is to set the whole
paragraph into Hidden Text.
Many users trip up here because they normally work with the non-printing
characters switched off in Word. This means they cannot see or select the
paragraph mark that appears at the end of each paragraph.
Look for the "Backwards P" symbol on the toolbar and click it until the
backwards-p symbols appear at the end of your paragraphs. You will need
them.
Now, select the whole paragraph by triple-clicking it. You must ensure the
paragraph mark is selected.
Now use Format>Font to choose the "Hidden" attribute for the text in
paragraph number "I". If you have Tools>Options>View>Hidden Text switched
off, paragraph I will immediately disappear, including its number. If you
Tools>Options>View>Hidden Text switched ON, you may not see the change. The
hidden text gets a faint dotted underline.
The key point to understand here is that a paragraph mark is NOT a carriage
return character. It is actually a "marker" that is generated by Word to
show you the position of a "container". It's like a shopping trolley, it
contains literally hundreds of pieces of information, including directions
that tell Word where to find all of the formatting for that paragraph.
Normally, you don't need to know that: but in this case, you need to
understand that the text formatting and the number formatting are different
things, stored in different places. In order to hide a numbered paragraph,
both sets of formatting must be set to "Hidden". And the only way to hide
the numbering is to set the paragraph mark itself to hidden.
The reason many people have difficulty is that because they don't display
the paragraph marks, they don't select them. Because they don't select
them, when they apply "Hidden", the text of the paragraph disappears but the
number remains visible.
The other reason people have trouble is that the do not understand that
"Numbering" is a "list of Paragraphs". You can't "type" numbers and expect
Word to update them. You have to allow Word to "generate" all the numbers,
including the one you want to hide. If the number "I" is not in the correct
position, Word does not know to generate the number "J".
There is a different technique you can use to do the same thing. You can
"split the list" into two lists. If you do that, you can set the second
half of the list to start at "J".
I don't recommend this technique, because unless you are really careful,
"broken" numbering is the inevitable result. But what you can do is
right-click the number you want to become "J". Right-click right on the
number, and choose "Restart Numbering". The number will become "A".
Now, right-click the number again, and this time choose "Customise". In the
dialog box that appears, set the "Start At" field to "J".
Simple: But if you forget you have done it and start cutting and pasting
numbered paragraphs around in the document, you will get some serious
frustration
Come back if that happens and we'll tell you how to straighten it out again.
Cheers
--
Don't wait for your answer, click here: http://www.word.mvps.org/
Please reply in the group. Please do NOT email me unless I ask you to.
John McGhie, Consultant Technical Writer
McGhie Information Engineering Pty Ltd
http://jgmcghie.fastmail.com.au/
Sydney, Australia. S33°53'34.20 E151°14'54.50
+61 4 1209 1410, mailto:[email protected]
We often recommend that people do NOT create their own styles unless they
use styles very well. Getting a multilevel numbering scheme set up and
stable is not for the faint-hearted
If what you need is Heading Numbering, the built-in Heading 1 through 9
styles are best, and there's a built-in numbering List Template that clicks
right into those styles.
If you are looking to number paragraphs in the text, I suggest that you use
the built-in List Number series of styles for that purpose. Again, they are
pre-configured with non-outline numbering so they can be used independently
of each other.
Now, your original question is about how to omit the letter "I" in
alphabetic numbering. The basic point you are missing is that you CANNOT
"skip" the letter I, it must be in the document, immediately before the
letter J
What you CAN do is hide it.
So you have:
H) Tis is some text
I) This paragraph must be hidden.
J) This paragraph has more text.
Whichever way you hide it is up to you. The easiest way is to set the whole
paragraph into Hidden Text.
Many users trip up here because they normally work with the non-printing
characters switched off in Word. This means they cannot see or select the
paragraph mark that appears at the end of each paragraph.
Look for the "Backwards P" symbol on the toolbar and click it until the
backwards-p symbols appear at the end of your paragraphs. You will need
them.
Now, select the whole paragraph by triple-clicking it. You must ensure the
paragraph mark is selected.
Now use Format>Font to choose the "Hidden" attribute for the text in
paragraph number "I". If you have Tools>Options>View>Hidden Text switched
off, paragraph I will immediately disappear, including its number. If you
Tools>Options>View>Hidden Text switched ON, you may not see the change. The
hidden text gets a faint dotted underline.
The key point to understand here is that a paragraph mark is NOT a carriage
return character. It is actually a "marker" that is generated by Word to
show you the position of a "container". It's like a shopping trolley, it
contains literally hundreds of pieces of information, including directions
that tell Word where to find all of the formatting for that paragraph.
Normally, you don't need to know that: but in this case, you need to
understand that the text formatting and the number formatting are different
things, stored in different places. In order to hide a numbered paragraph,
both sets of formatting must be set to "Hidden". And the only way to hide
the numbering is to set the paragraph mark itself to hidden.
The reason many people have difficulty is that because they don't display
the paragraph marks, they don't select them. Because they don't select
them, when they apply "Hidden", the text of the paragraph disappears but the
number remains visible.
The other reason people have trouble is that the do not understand that
"Numbering" is a "list of Paragraphs". You can't "type" numbers and expect
Word to update them. You have to allow Word to "generate" all the numbers,
including the one you want to hide. If the number "I" is not in the correct
position, Word does not know to generate the number "J".
There is a different technique you can use to do the same thing. You can
"split the list" into two lists. If you do that, you can set the second
half of the list to start at "J".
I don't recommend this technique, because unless you are really careful,
"broken" numbering is the inevitable result. But what you can do is
right-click the number you want to become "J". Right-click right on the
number, and choose "Restart Numbering". The number will become "A".
Now, right-click the number again, and this time choose "Customise". In the
dialog box that appears, set the "Start At" field to "J".
Simple: But if you forget you have done it and start cutting and pasting
numbered paragraphs around in the document, you will get some serious
frustration
Come back if that happens and we'll tell you how to straighten it out again.
Cheers
--
Don't wait for your answer, click here: http://www.word.mvps.org/
Please reply in the group. Please do NOT email me unless I ask you to.
John McGhie, Consultant Technical Writer
McGhie Information Engineering Pty Ltd
http://jgmcghie.fastmail.com.au/
Sydney, Australia. S33°53'34.20 E151°14'54.50
+61 4 1209 1410, mailto:[email protected]
O
oe
Many thanks for your detailed reply.
John McGhie said:Hi Whatever Your Name Is:
We often recommend that people do NOT create their own styles unless they
use styles very well. Getting a multilevel numbering scheme set up and
stable is not for the faint-hearted
If what you need is Heading Numbering, the built-in Heading 1 through 9
styles are best, and there's a built-in numbering List Template that
clicks
right into those styles.
If you are looking to number paragraphs in the text, I suggest that you
use
the built-in List Number series of styles for that purpose. Again, they
are
pre-configured with non-outline numbering so they can be used
independently
of each other.
Now, your original question is about how to omit the letter "I" in
alphabetic numbering. The basic point you are missing is that you CANNOT
"skip" the letter I, it must be in the document, immediately before the
letter J
What you CAN do is hide it.
So you have:
H) Tis is some text
I) This paragraph must be hidden.
J) This paragraph has more text.
Whichever way you hide it is up to you. The easiest way is to set the
whole
paragraph into Hidden Text.
Many users trip up here because they normally work with the non-printing
characters switched off in Word. This means they cannot see or select the
paragraph mark that appears at the end of each paragraph.
Look for the "Backwards P" symbol on the toolbar and click it until the
backwards-p symbols appear at the end of your paragraphs. You will need
them.
Now, select the whole paragraph by triple-clicking it. You must ensure
the
paragraph mark is selected.
Now use Format>Font to choose the "Hidden" attribute for the text in
paragraph number "I". If you have Tools>Options>View>Hidden Text switched
off, paragraph I will immediately disappear, including its number. If you
Tools>Options>View>Hidden Text switched ON, you may not see the change.
The
hidden text gets a faint dotted underline.
The key point to understand here is that a paragraph mark is NOT a
carriage
return character. It is actually a "marker" that is generated by Word to
show you the position of a "container". It's like a shopping trolley, it
contains literally hundreds of pieces of information, including directions
that tell Word where to find all of the formatting for that paragraph.
Normally, you don't need to know that: but in this case, you need to
understand that the text formatting and the number formatting are
different
things, stored in different places. In order to hide a numbered
paragraph,
both sets of formatting must be set to "Hidden". And the only way to hide
the numbering is to set the paragraph mark itself to hidden.
The reason many people have difficulty is that because they don't display
the paragraph marks, they don't select them. Because they don't select
them, when they apply "Hidden", the text of the paragraph disappears but
the
number remains visible.
The other reason people have trouble is that the do not understand that
"Numbering" is a "list of Paragraphs". You can't "type" numbers and
expect
Word to update them. You have to allow Word to "generate" all the
numbers,
including the one you want to hide. If the number "I" is not in the
correct
position, Word does not know to generate the number "J".
There is a different technique you can use to do the same thing. You can
"split the list" into two lists. If you do that, you can set the second
half of the list to start at "J".
I don't recommend this technique, because unless you are really careful,
"broken" numbering is the inevitable result. But what you can do is
right-click the number you want to become "J". Right-click right on the
number, and choose "Restart Numbering". The number will become "A".
Now, right-click the number again, and this time choose "Customise". In
the
dialog box that appears, set the "Start At" field to "J".
Simple: But if you forget you have done it and start cutting and pasting
numbered paragraphs around in the document, you will get some serious
frustration
Come back if that happens and we'll tell you how to straighten it out
again.
Cheers
--
Don't wait for your answer, click here: http://www.word.mvps.org/
Please reply in the group. Please do NOT email me unless I ask you to.
John McGhie, Consultant Technical Writer
McGhie Information Engineering Pty Ltd
http://jgmcghie.fastmail.com.au/
Sydney, Australia. S33°53'34.20 E151°14'54.50
+61 4 1209 1410, mailto:[email protected]