One tool over multiple workspaces

[Marc Dimmick]

Is it possible to create a form or tool which can report over multiple
workspaces. I have seen it with TeamDirection and their project product. Can
this be done with the forms tool linking to fieilds in another workspace?

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Regards
Marc Dimmick

"The best way to predict the future is to create it" - Dr.Peter F. Drucker

 

[Shirley]

Hi Marc,

Based on my experience, you can use the "Copy Tool as Link" feature to link
form in another workspace.

TeamDirection is also one Form Tool. The request you want may also can be
achieved. However, it may need to do the codes. From the Groove Interface, it
seems that we cannot do it directly.

Thanks.

Regards,

Shirley

 

[Fabrice BARBIN]

To Shirley :
Team Direction Project is not a Form tool.
It's a set of 2 specific tools (Project and Dashboard) and use an old
technology - not supported anymore by Groove - to read data into
workspace (Based on the concept of DataModelDelegate)

To Marc :
You have several ways to link tools together. Some of them are simple
(OOB). Other one needs advanced skills and/or architecture :

- Use the Groove Links as Shirlay said.

- Use the lookup feature to import data from a form to another. To have
lookups running, users have to be member in both workspaces (source and
target ones). You can import in a field from the target tool a (list of)
value(s) based on a view in the source tool.

- Create a Web Services application to read content from a tool and
write it into another. It will allow you to do more advanced jobs.

- With an advanced architecture, you can use too GDB (Groove Data
Bridge) and Ecknowledge Server (from Casahl) to create synchronization
or import/export from a workspace to another...

 

[Marc Dimmick]

I just want to clarify the lookup and what I am trying to do.

I have created a phone book which HR uses manages and maintains. I want to
put that phone book in other workspaces where needed. Using the Lookup
function can I display that content which is in the HR workspace in the
other workspaces using that lookup function and if the phone book is updated
in the other workspace would it update the HR's verson of the phone book?

--

Regards
Marc Dimmick

"The best way to predict the future is to create it" - Dr.Peter F. Drucker

 

[Fabrice BARBIN]

Marc Dimmick a écrit :

I just want to clarify the lookup and what I am trying to do.

I have created a phone book which HR uses manages and maintains. I want to
put that phone book in other workspaces where needed. Using the Lookup
function can I display that content which is in the HR workspace in the
other workspaces using that lookup function and if the phone book is updated
in the other workspace would it update the HR's verson of the phone book?

With lookups, you are able to request content coming from a view. The
view can be into the same Groove Forms tool or a different Groove Forms
tool, into the same workspace of into a different workspace.
I guess 2 issues using lookups to do what you want to do :
- Lookups are used to read content of 1 field in a view, not a whole
view...So, if you need to read a whole phone book it is not a good way
to do it.
- When you use lookups with data stored in another tool, users need to
be member of both tools. In the behavior you describe, it guess is is
not possible.

The only approach i see to do what you want is to use GDB or develop a
Web Services application to manage sync between workspaces.

 

[Marc Dimmick]

Thanks for that. What is GDB and how can I access it? is it a case of
development of is there a process to access?

--

Regards
Marc Dimmick

"The best way to predict the future is to create it" - Dr.Peter F. Drucker

 

[Fabrice BARBIN]

GDB stands for Groove Data Bridge.
It's a component/service of the Groove server family.
It allows you to read/write data into Groove workspace using WebServices
application in a robust and really managed way. (It is a more robust
than using Web Services on a simple Groove client)

Based on your need, to summarize :
- If you only need to sync few workspaces, develop a Web Services
application on a Groove client.
- if you need to sync a lot of workspaces, develop Web Services
application with GDB
- if you need to sync a lot of workspaces and do not want to develop
anything, use GDB and Casahl.