OneNote 2007 pasted files deletion

[lucacasty]

I'm using OneNote 2003 but I have a problem:
when I paste a file into the document the file is copied into the
MyNoteboobks library.
If I delete it into Onenote the file remains into the folder and I
need to delete it manually.
What does it happened in Onenote 2007? Is it the same or the file is
deleted completely?
Thnaks in advance for your help.

Luca

 

[Erik Sojka (MVP)]

ON 2007 embeds the file into the *.ONE file, and still keeps a link to
where the original file cam from. All other operations on that *ONE file
would include the contained file.

Short answer: you shouldn't have this problem with ON2007.

 

[أحمد المليجى]

the same pronlem in 2007 and i'm looking for help
note in 2007 after pasting the file is copied to
OneNoteOfflineCache_Files
and also in onenote document
very big problem .....

 

[Josh Einstein]

Pasting a file into OneNote embeds it in the document. This is normal. I'm
not sure if it can link to files on disk or not, but I think in many cases
it's a pretty good idea to embed. My product TEO also does this with file
attachments on Outlook items and it's a safer way to do it because the file
always stays with the note which references it. The disadvantage is that if
the document changes often, the changes won't be reflected in the notebook.
The disadvantage to linking to files is that if the file moves (or gets
renamed, deleted, etc) the link is no longer valid. Plus if you use the
notebook on more than one PC, the embedded file will be usable on all,
linked files would not be. For most cases, I think embedded is the better
choice.

But if OneNote doesn't support linking to files (which I don't recall off
the top of my head) then it'd be nice to see the option for both.

As for the OneNoteOfflineCache_Files folder you refer to, that's probably
because OneNote performs all modifications directly in the cache (even for
local notebooks) and then merges those changes into the actual .one file.
This is how they can do synchronization of notebooks so easily. The contents
of the cache file are pruned automatically.

 

[Rainald Taesler]

Josh Einstein shared these words of wisdom:

This is
normal. I'm not sure if it can link to files on disk or not, but I
think in many cases it's a pretty good idea to embed.

For sure linking a file works in ON2007!

And it's very easy: If one drags a file (f.e. a PDF) onto a ON page, a
Dialog pops up with 3 options:
- insert a link to the original file
- embed a copy of the file in the page
- insert file as print so that notes can be added.

My product TEO
also does this with file attachments on Outlook items and it's a
safer way to do it because the file always stays with the note which
references it.

AFAICS it's high time for ordering TEO ;-)
BTW: Do have an "academic" version meanwhile?

The disadvantage is that if the document changes
often, the changes won't be reflected in the notebook. The
disadvantage to linking to files is that if the file moves (or gets
renamed, deleted, etc) the link is no longer valid. Plus if you use
the notebook on more than one PC, the embedded file will be usable
on all, linked files would not be. For most cases, I think embedded
is the better choice.

I fully agree.

As for the OneNoteOfflineCache_Files folder you refer to, that's
probably because OneNote performs all modifications directly in the
cache (even for local notebooks) and then merges those changes into
the actual .one file. This is how they can do synchronization of
notebooks so easily. The contents of the cache file are pruned
automatically.

If not it can be deleted after the notebooks have been synched.
The cache is then automatically re-created.

Rainald