OneNote and Sharepoint Sharing Issue

[Paul M]

Hello,

I am currently testing OneNote 2007 for use within our team. I have setup a
shared notebook that is stored on Sharepoint Server 2007, enabling everyone
in the team to synchronize its contents.

The problem I have is that when creating new Sections within OneNote, other
team members cannot see it when they synchronize their computer, looking
within Sharepoint directly, I can see the new sections I've created, but
other colleagues cannot see them on their computers.

After a little investigation, I discovered this was due to new files being
automatically Checked Out to myself. To make it visible to other users, I had
to fill in required fields "Doc Type" and "Customer" before being able to
Check In the file. Once all that was done, the OneNote files were visible to
colleagues.

Is this a permissions issue? If so, does anyone know what this could be? I
don't have access to the Sharepoint directory structure to alter settings,
and would need to ask our IT Support to make modifications.

Many thanks.

 

[Ilya Koulchin]

The problem I have is that when creating new Sections within OneNote, other
team members cannot see it when they synchronize their computer, looking
within Sharepoint directly, I can see the new sections I've created, but
other colleagues cannot see them on their computers.

After a little investigation, I discovered this was due to new files being
automatically Checked Out to myself. To make it visible to other users, I had
to fill in required fields "Doc Type" and "Customer" before being able to
Check In the file. Once all that was done, the OneNote files were visible to
colleagues.

You should disable checkin/checkout on SharePoint for document libraries
that you intend to use as notebooks. Once checkout is disabled, the
OneNote experience should go smoother.
You may also want to turn off versioning if you don't need a history of
all the edits, to save some disk space.

Ilya