OneNote Do Not Allow Edits

[Chad]

I am putting my training manual in OneNote. I am using screen clippings,
highlights, and arrows.

Once I finalize a page, I would like to "freeze" it and not allow edits (of
course, I would like to edit).

What ends up happening is people have the ability to move a picture around
and since I added the arrows afterwards, everything is no longer connected.
In Excel, the drawing tool would call this "grouping". I would like to avoid
the grouping and just password protect the page as "read only".

Is this possible or does anyone have another suggestion?

 

[Kathy Jacobs]

You can password protect sections, but that keeps them from being seen. What
if you sent the pictures/arrows/etc. (everything but the text) to the
background? Would that freeze it enough?

Another idea might be to print the content to OneNote so that you have a
graphic of the page there instead of the actual content. If you are using
2007, this allows you to still search the content and copy the text, but it
can't be edited. (And, yes - in 2007, you can print OneNote notes to OneNote
with the Send to OneNote printer.)

--
Kathy Jacobs, Microsoft MVP OneNote and PowerPoint
Author of Kathy Jacobs on PowerPoint
Get PowerPoint and OneNote information at www.onppt.com

I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived

 

[Patrick Schmid [MVP]]

You can't do it in OneNote, but you can do it in the file system. Only
give users read permission for the folder that contains your notebook.
When you do that, the pages will be read-only for them. Interestingly,
they can still add notes, but those are only stored locally on their
machines.
You can either set the permission via NTFS or on the network share
itself. I'd go with the NTFS permission (right-click the folder,
Properties, Security)

Patrick Schmid [OneNote MVP]
--------------
http://pschmid.net
***
Outlook 2007 Performance Update: http://pschmid.net/blog/2007/04/13/105
Office 2007 RTM Issues: http://pschmid.net/blog/2006/11/13/80
***
Customize Office 2007: http://pschmid.net/office2007/customize
RibbonCustomizer Add-In: http://ribboncustomizer.com
OneNote 2007: http://pschmid.net/office2007/onenote
***
Subscribe to my Office 2007 blog: http://pschmid.net/blog/feed

 

[Chad]

The printing is a good alternative, but I have linked pages and these don't
work on the printed page.

I must not understand how to send things to the back ground and the front
because the highlights, and arrows disappear.

It would be great if you could make a sheet read only. I would imagine other
people have problems when you edit with ink and the underlying text gets
moves. Is this not true for others?

I think I will just have to build a file around creating single web pages
and using onenote to navigate to these pages.

 

[Lon Orenstein]

You can also use SnagIt (or other program) to do the screen shots, add the
arrows and explanation, and save that all as one graphic. It's the best $50
I've ever spent for doing training manuals and documentation -- fast, easy,
robust, and able to convert the graphic into multiple formats. Save the
graphic first as a SnagIt file so you can go back and edit all the elements,
then do a Save As a JPG or PNG to copy into OneNote.

HTH,
Lon

___________________________________________________________
Lon Orenstein
pinpointtools, llc
(e-mail address removed)
Author of Outlook 2007 Business Contact Manager For Dummies
Author of the eBook: Moving from ACT! to Business Contact Manager
800.238.0560 x6104 Toll Free (U.S. only) +1 214.905.0401 x6104
www.pinpointtools.com

You can't do it in OneNote, but you can do it in the file system. Only
give users read permission for the folder that contains your notebook.
When you do that, the pages will be read-only for them. Interestingly,
they can still add notes, but those are only stored locally on their
machines.
You can either set the permission via NTFS or on the network share itself.
I'd go with the NTFS permission (right-click the folder, Properties,
Security)

Patrick Schmid [OneNote MVP]
--------------
http://pschmid.net
***
Outlook 2007 Performance Update: http://pschmid.net/blog/2007/04/13/105
Office 2007 RTM Issues: http://pschmid.net/blog/2006/11/13/80
***
Customize Office 2007: http://pschmid.net/office2007/customize
RibbonCustomizer Add-In: http://ribboncustomizer.com
OneNote 2007: http://pschmid.net/office2007/onenote
***
Subscribe to my Office 2007 blog: http://pschmid.net/blog/feed

I am putting my training manual in OneNote. I am using screen clippings,
highlights, and arrows.

Once I finalize a page, I would like to "freeze" it and not allow edits
(of
course, I would like to edit).

What ends up happening is people have the ability to move a picture
around
and since I added the arrows afterwards, everything is no longer
connected.
In Excel, the drawing tool would call this "grouping". I would like to
avoid
the grouping and just password protect the page as "read only".

Is this possible or does anyone have another suggestion?

 

[Chad]

That was my first method. I liked the screen clipping picture a little
better than what I was getting in SnagIt and the OneNote inks are a little
easier to use.

Thanks a ton.

You can also use SnagIt (or other program) to do the screen shots, add the
arrows and explanation, and save that all as one graphic. It's the best $50
I've ever spent for doing training manuals and documentation -- fast, easy,
robust, and able to convert the graphic into multiple formats. Save the
graphic first as a SnagIt file so you can go back and edit all the elements,
then do a Save As a JPG or PNG to copy into OneNote.

HTH,
Lon

___________________________________________________________
Lon Orenstein
pinpointtools, llc
(e-mail address removed)
Author of Outlook 2007 Business Contact Manager For Dummies
Author of the eBook: Moving from ACT! to Business Contact Manager
800.238.0560 x6104 Toll Free (U.S. only) +1 214.905.0401 x6104
www.pinpointtools.com

You can't do it in OneNote, but you can do it in the file system. Only
give users read permission for the folder that contains your notebook.
When you do that, the pages will be read-only for them. Interestingly,
they can still add notes, but those are only stored locally on their
machines.
You can either set the permission via NTFS or on the network share itself.
I'd go with the NTFS permission (right-click the folder, Properties,
Security)

Patrick Schmid [OneNote MVP]
--------------
http://pschmid.net
***
Outlook 2007 Performance Update: http://pschmid.net/blog/2007/04/13/105
Office 2007 RTM Issues: http://pschmid.net/blog/2006/11/13/80
***
Customize Office 2007: http://pschmid.net/office2007/customize
RibbonCustomizer Add-In: http://ribboncustomizer.com
OneNote 2007: http://pschmid.net/office2007/onenote
***
Subscribe to my Office 2007 blog: http://pschmid.net/blog/feed

I am putting my training manual in OneNote. I am using screen clippings,
highlights, and arrows.

Once I finalize a page, I would like to "freeze" it and not allow edits
(of
course, I would like to edit).

What ends up happening is people have the ability to move a picture
around
and since I added the arrows afterwards, everything is no longer
connected.
In Excel, the drawing tool would call this "grouping". I would like to
avoid
the grouping and just password protect the page as "read only".

Is this possible or does anyone have another suggestion?