Only display Pg 1 number when more than 1 page

[Rebekah]

We're in the process of upgrading to Word 2007 and I'm currently looking at
how to migrate/update our templates.

One annoyance I've had is the old way our firm handled page numbering - we
used to manually type ".../#" at the bottom of each page. Obviously
everything needed to be reformatted if text was changed.

At the moment I've created a footer that shows Page X of Y commencing page 2
with the first page being different. However, I'd also like to have Page 1
of Y showing IF there's more than 1 page. Is there a way to do this?

 

[Suzanne S. Barnhill]

Yes. You need an IF field:

{ IF { NUMPAGES } > 1 "Page { PAGE } of { NUMPAGES }" }

 

[Rebekah]

I added this to my template however it's returning NUMPAGES.

Are the spaces before & after the fields important? I've tried keeping the
spaces and removing the spaces to no effect. I also tried another IF field
after further research in the discussion groups but none of them seem to work
properly - rather frustrating!

 

[Suzanne S. Barnhill]

You should be getting the number of pages as your Y. Are you getting the
text "NUMPAGES" instead? If so, did you insert all the fields using Ctrl+F9?
The space before and after > shouldn't matter; you do need a space between
the IF condition formula and the TrueText (the part in quotes), and of
course the spaces that are part of the TrueText.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Rebekah]

Thanks for the quick reply. I worked out what the problem was... I had
copied/pasted the entire text into ONE field, instead of inserting separate
fields for the page numbering too (oops).

 

[Suzanne S. Barnhill]

Glad you got it sorted.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org