Only show names with email address

[Chris]

Hi,

Is there way to get Outlook to only show names with email
addresses when typing them into the To box? E.g.

I type in the name "Harris" in the To box and hit "Check
Names" and it brings up the three Harris that I have in
my Contacts yet only one of them has an email address, so
that's the one I want to send it to but I have to
manually select it.

Thanks

Chris

 

[Russ Valentine [MVP-Outlook]]

The standard behavior for the Outlook Address book is to display all
electronic addresses (both fax and e-mail). That behavior cannot be changed.
The only way to prevent the display of fax numbers is to store them in a
different field or to disguise them (e.g., precede them with an alpha
character) so that Outlook won't recognize them as phone numbers.
There are also a number of utilities available that can do this for you
automatically. Some are listed here:
http://www.slipstick.com/contacts/nofax.htm

 

[Guest]

Many thanks for your help. I will take a look at these
utilities as suggested.

Cheers

Chris

-----Original Message-----
The standard behavior for the Outlook Address book is to display all
electronic addresses (both fax and e-mail). That behavior cannot be changed.
The only way to prevent the display of fax numbers is to store them in a
different field or to disguise them (e.g., precede them with an alpha
character) so that Outlook won't recognize them as phone numbers.
There are also a number of utilities available that can do this for you
automatically. Some are listed here:
http://www.slipstick.com/contacts/nofax.htm



--
Russ Valentine
[MVP-Outlook]

Hi,

Is there way to get Outlook to only show names with email
addresses when typing them into the To box? E.g.

I type in the name "Harris" in the To box and hit "Check
Names" and it brings up the three Harris that I have in
my Contacts yet only one of them has an email address, so
that's the one I want to send it to but I have to
manually select it.

Thanks

Chris

.

 

[Guest]

Thanks - the problem is that it lists people who don't
even have a fax number, e.g. I have a Contact with only
their birthday stored in the entry and it still displays
this in the list....

Chris

-----Original Message-----
The standard behavior for the Outlook Address book is to display all
electronic addresses (both fax and e-mail). That behavior cannot be changed.
The only way to prevent the display of fax numbers is to store them in a
different field or to disguise them (e.g., precede them with an alpha
character) so that Outlook won't recognize them as phone numbers.
There are also a number of utilities available that can do this for you
automatically. Some are listed here:
http://www.slipstick.com/contacts/nofax.htm



--
Russ Valentine
[MVP-Outlook]

Hi,

Is there way to get Outlook to only show names with email
addresses when typing them into the To box? E.g.

I type in the name "Harris" in the To box and hit "Check
Names" and it brings up the three Harris that I have in
my Contacts yet only one of them has an email address, so
that's the one I want to send it to but I have to
manually select it.

Thanks

Chris

.

 

[Russ Valentine [MVP-Outlook]]

That would be truly inexplicable in current versions. Are you sure they
don't have some other electronic address like a pager or mobile phone?
--
Russ Valentine
[MVP-Outlook]

Thanks - the problem is that it lists people who don't
even have a fax number, e.g. I have a Contact with only
their birthday stored in the entry and it still displays
this in the list....

Chris

-----Original Message-----
The standard behavior for the Outlook Address book is to display all
electronic addresses (both fax and e-mail). That behavior cannot be changed.
The only way to prevent the display of fax numbers is to store them in a
different field or to disguise them (e.g., precede them with an alpha
character) so that Outlook won't recognize them as phone numbers.
There are also a number of utilities available that can do this for you
automatically. Some are listed here:
http://www.slipstick.com/contacts/nofax.htm



--
Russ Valentine
[MVP-Outlook]

Hi,

Is there way to get Outlook to only show names with email
addresses when typing them into the To box? E.g.

I type in the name "Harris" in the To box and hit "Check
Names" and it brings up the three Harris that I have in
my Contacts yet only one of them has an email address, so
that's the one I want to send it to but I have to
manually select it.

Thanks

Chris

.

 

[Guest]

Checked and double checked and everything except the
Birthday field under Details is blank....

-----Original Message-----
That would be truly inexplicable in current versions. Are you sure they
don't have some other electronic address like a pager or mobile phone?
--
Russ Valentine
[MVP-Outlook]

Thanks - the problem is that it lists people who don't
even have a fax number, e.g. I have a Contact with only
their birthday stored in the entry and it still displays
this in the list....

Chris

-----Original Message-----
The standard behavior for the Outlook Address book is

to
display all

electronic addresses (both fax and e-mail). That behavior cannot be changed.
The only way to prevent the display of fax numbers is

to
store them in a

different field or to disguise them (e.g., precede

them
with an alpha

character) so that Outlook won't recognize them as

phone
numbers.

There are also a number of utilities available that

can
do this for you

automatically. Some are listed here:
http://www.slipstick.com/contacts/nofax.htm



--
Russ Valentine
[MVP-Outlook]
Hi,

Is there way to get Outlook to only show names with email
addresses when typing them into the To box? E.g.

I type in the name "Harris" in the To box and hit "Check
Names" and it brings up the three Harris that I have in
my Contacts yet only one of them has an email

address,
so

that's the one I want to send it to but I have to
manually select it.

Thanks

Chris


.

.

 

[Russ Valentine [MVP-Outlook]]

Then you've left something out. Such Contacts will not show up in your
Outlook Address Book unless you did an in place upgrade from an old IMO
version of Outlook or are using an old IMO version.
--
Russ Valentine
[MVP-Outlook]

Checked and double checked and everything except the
Birthday field under Details is blank....

-----Original Message-----
That would be truly inexplicable in current versions. Are you sure they
don't have some other electronic address like a pager or mobile phone?
--
Russ Valentine
[MVP-Outlook]

Thanks - the problem is that it lists people who don't
even have a fax number, e.g. I have a Contact with only
their birthday stored in the entry and it still displays
this in the list....

Chris
-----Original Message-----
The standard behavior for the Outlook Address book is to
display all
electronic addresses (both fax and e-mail). That
behavior cannot be changed.
The only way to prevent the display of fax numbers is to
store them in a
different field or to disguise them (e.g., precede them
with an alpha
character) so that Outlook won't recognize them as phone
numbers.
There are also a number of utilities available that can
do this for you
automatically. Some are listed here:
http://www.slipstick.com/contacts/nofax.htm



--
Russ Valentine
[MVP-Outlook]
message
Hi,

Is there way to get Outlook to only show names with
email
addresses when typing them into the To box? E.g.

I type in the name "Harris" in the To box and
hit "Check
Names" and it brings up the three Harris that I have in
my Contacts yet only one of them has an email address,
so
that's the one I want to send it to but I have to
manually select it.

Thanks

Chris


.

.

 

[Guest]

Nope - some of these entries are new ones created in the
version of the software that I have. For example,
friend's had a baby last week and the only thing in there
is the date of birth yet the name still pops up. Just
created an entry then with only a name in it and it still
pops it up.

Cheers

Chris

-----Original Message-----
Then you've left something out. Such Contacts will not show up in your
Outlook Address Book unless you did an in place upgrade from an old IMO
version of Outlook or are using an old IMO version.
--
Russ Valentine
[MVP-Outlook]

Checked and double checked and everything except the
Birthday field under Details is blank....

-----Original Message-----
That would be truly inexplicable in current versions. Are you sure they
don't have some other electronic address like a pager

or
mobile phone?

--
Russ Valentine
[MVP-Outlook]
Thanks - the problem is that it lists people who don't
even have a fax number, e.g. I have a Contact with only
their birthday stored in the entry and it still displays
this in the list....

Chris
-----Original Message-----
The standard behavior for the Outlook Address book

is
to

display all
electronic addresses (both fax and e-mail). That
behavior cannot be changed.
The only way to prevent the display of fax numbers

is
to

store them in a
different field or to disguise them (e.g., precede them
with an alpha
character) so that Outlook won't recognize them as phone
numbers.
There are also a number of utilities available that can
do this for you
automatically. Some are listed here:
http://www.slipstick.com/contacts/nofax.htm



--
Russ Valentine
[MVP-Outlook]
message
Hi,

Is there way to get Outlook to only show names with
email
addresses when typing them into the To box? E.g.

I type in the name "Harris" in the To box and
hit "Check
Names" and it brings up the three Harris that I have in
my Contacts yet only one of them has an email address,
so
that's the one I want to send it to but I have to
manually select it.

Thanks

Chris


.



.

.

 

[Russ Valentine [MVP-Outlook]]

Nope what? What is this "version of the software that I have?"
Post your Outlook version and mail support mode. You are using Internet Mail
Only mode or you are one of a kind. --
Russ Valentine
[MVP-Outlook]

Nope - some of these entries are new ones created in the
version of the software that I have. For example,
friend's had a baby last week and the only thing in there
is the date of birth yet the name still pops up. Just
created an entry then with only a name in it and it still
pops it up.

Cheers

Chris

-----Original Message-----
Then you've left something out. Such Contacts will not show up in your
Outlook Address Book unless you did an in place upgrade from an old IMO
version of Outlook or are using an old IMO version.
--
Russ Valentine
[MVP-Outlook]

Checked and double checked and everything except the
Birthday field under Details is blank....
-----Original Message-----
That would be truly inexplicable in current versions.
Are you sure they
don't have some other electronic address like a pager or
mobile phone?
--
Russ Valentine
[MVP-Outlook]
Thanks - the problem is that it lists people who don't
even have a fax number, e.g. I have a Contact with only
their birthday stored in the entry and it still
displays
this in the list....

Chris
-----Original Message-----
The standard behavior for the Outlook Address book is
to
display all
electronic addresses (both fax and e-mail). That
behavior cannot be changed.
The only way to prevent the display of fax numbers is
to
store them in a
different field or to disguise them (e.g., precede
them
with an alpha
character) so that Outlook won't recognize them as
phone
numbers.
There are also a number of utilities available that
can
do this for you
automatically. Some are listed here:
http://www.slipstick.com/contacts/nofax.htm



--
Russ Valentine
[MVP-Outlook]
message
Hi,

Is there way to get Outlook to only show names with
email
addresses when typing them into the To box? E.g.

I type in the name "Harris" in the To box and
hit "Check
Names" and it brings up the three Harris that I
have in
my Contacts yet only one of them has an email
address,
so
that's the one I want to send it to but I have to
manually select it.

Thanks

Chris


.



.

.

 

[Guest]

Apologies for the lack of information. Outlook 2000 SP-3
(9.0.0.6627) Internet mail only. I apply all of the
Microsoft updates etc. when they come out.

Hope this helps.

Chris

-----Original Message-----
Nope what? What is this "version of the software that I have?"
Post your Outlook version and mail support mode. You are using Internet Mail
Only mode or you are one of a kind. --
Russ Valentine
[MVP-Outlook]

Nope - some of these entries are new ones created in the
version of the software that I have. For example,
friend's had a baby last week and the only thing in there
is the date of birth yet the name still pops up. Just
created an entry then with only a name in it and it still
pops it up.

Cheers

Chris

-----Original Message-----
Then you've left something out. Such Contacts will not show up in your
Outlook Address Book unless you did an in place

upgrade
from an old IMO

version of Outlook or are using an old IMO version.
--
Russ Valentine
[MVP-Outlook]
Checked and double checked and everything except the
Birthday field under Details is blank....
-----Original Message-----
That would be truly inexplicable in current versions.
Are you sure they
don't have some other electronic address like a

pager
or

mobile phone?
--
Russ Valentine
[MVP-Outlook]
Thanks - the problem is that it lists people who don't
even have a fax number, e.g. I have a Contact

with
only

their birthday stored in the entry and it still
displays
this in the list....

Chris
-----Original Message-----
The standard behavior for the Outlook Address

book
is

to
display all
electronic addresses (both fax and e-mail). That
behavior cannot be changed.
The only way to prevent the display of fax

numbers
is

to
store them in a
different field or to disguise them (e.g., precede
them
with an alpha
character) so that Outlook won't recognize them as
phone
numbers.
There are also a number of utilities available that
can
do this for you
automatically. Some are listed here:
http://www.slipstick.com/contacts/nofax.htm



--
Russ Valentine
[MVP-Outlook]
message
Hi,

Is there way to get Outlook to only show names with
email
addresses when typing them into the To box? E.g.

I type in the name "Harris" in the To box and
hit "Check
Names" and it brings up the three Harris that I
have in
my Contacts yet only one of them has an email
address,
so
that's the one I want to send it to but I have to
manually select it.

Thanks

Chris


.



.



.

.

 

[Russ Valentine [MVP-Outlook]]

Of course it does. That's what I said before. You are not using the Outlook
Address Book. The old IMO mode uses the Windows Address Book so all Contacts
will show up.
--
Russ Valentine
[MVP-Outlook]

Apologies for the lack of information. Outlook 2000 SP-3
(9.0.0.6627) Internet mail only. I apply all of the
Microsoft updates etc. when they come out.

Hope this helps.

Chris

-----Original Message-----
Nope what? What is this "version of the software that I have?"
Post your Outlook version and mail support mode. You are using Internet Mail
Only mode or you are one of a kind. --
Russ Valentine
[MVP-Outlook]

Nope - some of these entries are new ones created in the
version of the software that I have. For example,
friend's had a baby last week and the only thing in there
is the date of birth yet the name still pops up. Just
created an entry then with only a name in it and it still
pops it up.

Cheers

Chris
-----Original Message-----
Then you've left something out. Such Contacts will not
show up in your
Outlook Address Book unless you did an in place upgrade
from an old IMO
version of Outlook or are using an old IMO version.
--
Russ Valentine
[MVP-Outlook]
Checked and double checked and everything except the
Birthday field under Details is blank....
-----Original Message-----
That would be truly inexplicable in current versions.
Are you sure they
don't have some other electronic address like a pager
or
mobile phone?
--
Russ Valentine
[MVP-Outlook]
Thanks - the problem is that it lists people who
don't
even have a fax number, e.g. I have a Contact with
only
their birthday stored in the entry and it still
displays
this in the list....

Chris
-----Original Message-----
The standard behavior for the Outlook Address book
is
to
display all
electronic addresses (both fax and e-mail). That
behavior cannot be changed.
The only way to prevent the display of fax numbers
is
to
store them in a
different field or to disguise them (e.g., precede
them
with an alpha
character) so that Outlook won't recognize them as
phone
numbers.
There are also a number of utilities available that
can
do this for you
automatically. Some are listed here:
http://www.slipstick.com/contacts/nofax.htm



--
Russ Valentine
[MVP-Outlook]
"Chris" <[email protected]>
wrote in
message
Hi,

Is there way to get Outlook to only show names
with
email
addresses when typing them into the To box? E.g.

I type in the name "Harris" in the To box and
hit "Check
Names" and it brings up the three Harris that I
have in
my Contacts yet only one of them has an email
address,
so
that's the one I want to send it to but I have to
manually select it.

Thanks

Chris


.



.



.

.

 

[Guest]

Thanks - not sure I understand your reply but I take it
to mean that given we're using IMO then this is the way
it works.

Chris

-----Original Message-----
Of course it does. That's what I said before. You are not using the Outlook
Address Book. The old IMO mode uses the Windows Address Book so all Contacts
will show up.
--
Russ Valentine
[MVP-Outlook]

Apologies for the lack of information. Outlook 2000 SP-3
(9.0.0.6627) Internet mail only. I apply all of the
Microsoft updates etc. when they come out.

Hope this helps.

Chris

-----Original Message-----
Nope what? What is this "version of the software that

I
have?"

Post your Outlook version and mail support mode. You

are
using Internet Mail

Only mode or you are one of a kind. --
Russ Valentine
[MVP-Outlook]
Nope - some of these entries are new ones created in the
version of the software that I have. For example,
friend's had a baby last week and the only thing in there
is the date of birth yet the name still pops up. Just
created an entry then with only a name in it and it still
pops it up.

Cheers

Chris
-----Original Message-----
Then you've left something out. Such Contacts will not
show up in your
Outlook Address Book unless you did an in place upgrade
from an old IMO
version of Outlook or are using an old IMO version.
--
Russ Valentine
[MVP-Outlook]
Checked and double checked and everything except the
Birthday field under Details is blank....
-----Original Message-----
That would be truly inexplicable in current versions.
Are you sure they
don't have some other electronic address like a pager
or
mobile phone?
--
Russ Valentine
[MVP-Outlook]
Thanks - the problem is that it lists people who
don't
even have a fax number, e.g. I have a Contact with
only
their birthday stored in the entry and it still
displays
this in the list....

Chris
-----Original Message-----
The standard behavior for the Outlook Address book
is
to
display all
electronic addresses (both fax and e-mail). That
behavior cannot be changed.
The only way to prevent the display of fax numbers
is
to
store them in a
different field or to disguise them (e.g., precede
them
with an alpha
character) so that Outlook won't recognize

them
as

phone
numbers.
There are also a number of utilities

available
that

can
do this for you
automatically. Some are listed here:
http://www.slipstick.com/contacts/nofax.htm



--
Russ Valentine
[MVP-Outlook]
"Chris" <[email protected]>
wrote in
message
[email protected]...
Hi,

Is there way to get Outlook to only show names
with
email
addresses when typing them into the To box? E.g.

I type in the name "Harris" in the To box and
hit "Check
Names" and it brings up the three Harris

that
I

have in
my Contacts yet only one of them has an email
address,
so
that's the one I want to send it to but I have to
manually select it.

Thanks

Chris


.



.



.



.

.

 

[Russ Valentine [MVP-Outlook]]

Right. IMO was a stripped down version of Outlook that didn't support all of
Outlook's features and was intended only for simple pop3 transports. It may
still be the best for your needs, but you can switch to the Corp/Workgroup
version which uses the Outlook Address Book. For information on choosing a
support version or changing to the other support version, look here:
http://www.slipstick.com/outlook/choosingmode.htm


--
Russ Valentine
[MVP-Outlook]

Thanks - not sure I understand your reply but I take it
to mean that given we're using IMO then this is the way
it works.

Chris

-----Original Message-----
Of course it does. That's what I said before. You are not using the Outlook
Address Book. The old IMO mode uses the Windows Address Book so all Contacts
will show up.
--
Russ Valentine
[MVP-Outlook]

Apologies for the lack of information. Outlook 2000 SP-3
(9.0.0.6627) Internet mail only. I apply all of the
Microsoft updates etc. when they come out.

Hope this helps.

Chris
-----Original Message-----
Nope what? What is this "version of the software that I
have?"
Post your Outlook version and mail support mode. You are
using Internet Mail
Only mode or you are one of a kind. --
Russ Valentine
[MVP-Outlook]
Nope - some of these entries are new ones created in
the
version of the software that I have. For example,
friend's had a baby last week and the only thing in
there
is the date of birth yet the name still pops up. Just
created an entry then with only a name in it and it
still
pops it up.

Cheers

Chris
-----Original Message-----
Then you've left something out. Such Contacts will not
show up in your
Outlook Address Book unless you did an in place
upgrade
from an old IMO
version of Outlook or are using an old IMO version.
--
Russ Valentine
[MVP-Outlook]
Checked and double checked and everything except the
Birthday field under Details is blank....
-----Original Message-----
That would be truly inexplicable in current
versions.
Are you sure they
don't have some other electronic address like a
pager
or
mobile phone?
--
Russ Valentine
[MVP-Outlook]
message
Thanks - the problem is that it lists people who
don't
even have a fax number, e.g. I have a Contact
with
only
their birthday stored in the entry and it still
displays
this in the list....

Chris
-----Original Message-----
The standard behavior for the Outlook Address
book
is
to
display all
electronic addresses (both fax and e-mail). That
behavior cannot be changed.
The only way to prevent the display of fax
numbers
is
to
store them in a
different field or to disguise them (e.g.,
precede
them
with an alpha
character) so that Outlook won't recognize them
as
phone
numbers.
There are also a number of utilities available
that
can
do this for you
automatically. Some are listed here:
http://www.slipstick.com/contacts/nofax.htm



--
Russ Valentine
[MVP-Outlook]
"Chris" <[email protected]>
wrote in
message
[email protected]...
Hi,

Is there way to get Outlook to only show names
with
email
addresses when typing them into the To box?
E.g.

I type in the name "Harris" in the To box and
hit "Check
Names" and it brings up the three Harris that
I
have in
my Contacts yet only one of them has an email
address,
so
that's the one I want to send it to but I
have to
manually select it.

Thanks

Chris


.



.



.



.

.

 

[Guest]

Thanks for the advice. We are a small company - less
than ten people geographically split across the country.
An upgrade is on the To Do list! Chris

-----Original Message-----
Right. IMO was a stripped down version of Outlook that didn't support all of
Outlook's features and was intended only for simple pop3 transports. It may
still be the best for your needs, but you can switch to the Corp/Workgroup
version which uses the Outlook Address Book. For information on choosing a
support version or changing to the other support version, look here:
http://www.slipstick.com/outlook/choosingmode.htm


--
Russ Valentine
[MVP-Outlook]

Thanks - not sure I understand your reply but I take it
to mean that given we're using IMO then this is the way
it works.

Chris

-----Original Message-----
Of course it does. That's what I said before. You are not using the Outlook
Address Book. The old IMO mode uses the Windows

Address
Book so all Contacts

will show up.
--
Russ Valentine
[MVP-Outlook]
Apologies for the lack of information. Outlook 2000 SP-3
(9.0.0.6627) Internet mail only. I apply all of the
Microsoft updates etc. when they come out.

Hope this helps.

Chris
-----Original Message-----
Nope what? What is this "version of the software

that
I

have?"
Post your Outlook version and mail support mode.

You
are

using Internet Mail
Only mode or you are one of a kind. --
Russ Valentine
[MVP-Outlook]
Nope - some of these entries are new ones created in
the
version of the software that I have. For example,
friend's had a baby last week and the only thing in
there
is the date of birth yet the name still pops up. Just
created an entry then with only a name in it and it
still
pops it up.

Cheers

Chris
-----Original Message-----
Then you've left something out. Such Contacts

will
not

show up in your
Outlook Address Book unless you did an in place
upgrade
from an old IMO
version of Outlook or are using an old IMO version.

except
the

Birthday field under Details is blank....
-----Original Message-----
That would be truly inexplicable in current
versions.
Are you sure they
don't have some other electronic address like a
pager
or
mobile phone?
--
Russ Valentine
[MVP-Outlook]
message
[email protected]...
Thanks - the problem is that it lists

people
who

don't
even have a fax number, e.g. I have a Contact
with
only
their birthday stored in the entry and it still
displays
this in the list....

Chris
-----Original Message-----
The standard behavior for the Outlook Address
book
is
to
display all
electronic addresses (both fax and e-

mail).
That

behavior cannot be changed.
The only way to prevent the display of fax
numbers
is
to
store them in a
different field or to disguise them (e.g.,
precede
them
with an alpha
character) so that Outlook won't recognize them
as
phone
numbers.
There are also a number of utilities available
that
can
do this for you
automatically. Some are listed here:
http://www.slipstick.com/contacts/nofax.htm

wrote in
message
[email protected]...
Hi,

Is there way to get Outlook to only show names
with
email
addresses when typing them into the To box?
E.g.

I type in the name "Harris" in the To

box
and

hit "Check
Names" and it brings up the three Harris that
I
have in
my Contacts yet only one of them has an email
address,
so
that's the one I want to send it to but I
have to
manually select it.

Thanks

Chris


.



.



.



.



.

.