Open Second Copy of One Note?

[Gareth J Dykes]

I want to open a second copy of One Note or load a new One Note database so
that I can dedicate the second copy for a specific major project while
keeping the original for day to day work

Is this possible, please?

Gareth

 

[Ben M. Schorr - MVP Outlook/OneNote]

I want to open a second copy of One Note or load a new One Note
database so that I can dedicate the second copy for a specific major
project while keeping the original for day to day work

Is this possible, please?

Gareth

Sure. Open OneNote once, then click CTRL+M (or Window | New Window) to
get a second OneNote window open.

--
Aloha,

-Ben-
Ben M. Schorr, OneNote-MVP
Stockholm Consulting Group/KSG
http://www.scgab.com
Microsoft OneNote FAQ:
http://home.hawaii.rr.com/schorr/computers/onenotefaq.htm

**I apologize but I am unable to respond to direct requests for
assistance. Please post questions and replies here in the newsgroup.
Mahalo!

 

[Chris_Pratley \(MS\)]

If you just want a new window on the same set of notes, you can do what Ben
suggests in his reply. You can have one window open to part of your notebook
(the major project) and the other open to where you normally work.

If you want two separate "notebooks", the best way to do that is to insert a
new folder (Insert/New Folder). Call this "major project" or whatever. Then
in that folder, create as many sections as you like and even subfolders -
pretend it is a whole new notebook.

Chris (MS)

 

[Gareth J Dykes]

Thanks for this. However, the folder is still within the same notebook -
what I was hoping for was the ability to open two separate notebooks. I
guess it is not possible without loading OneNote onto another computer :-(

As you say, Ben's suggestion simply produces a new view on the same
notebook.

Gareth

 

[Chris_Pratley \(MS\)]

If it absolutely has to be two separate notebooks and not just two folders
side by side at the top of your notebook, you can use Tools/Options/Open and
Save to point Onenote at a different location to use for your notebook.
After you restart Onenote as propmted, this will cause onenote to create a
new blank notebook at the new location if there isn't already at least one
*.one file there. Of course, OneNote will now be oblivious to your old
notebook, but you can point OneNote back at the old notebook later when you
need to use it. A quick restart and you're in business.

I wouldn't recommend this approach due to the hassle, and really two folders
in one notebook is very nearly the same as two notebooks as far as I can
understand what you would need it for. If you have details on why the two
folder approach is not going to work I'm all ears (eyes).

Chris (MS)

 

[slider]

@Chris - I can give you an example. I need a dedicated notebook for work, and
would like a separate notebook for some classes I am taking. I could use a
single notebook, but I find this cumbersome, as I would organize the two
notebooks quite differently. Just an example of a realife situation

 

[Chris_Pratley \(MS\)]

I see. But with the two folder approach, once you are in either folder the
organization is completely up to you - they look like two different
notebooks. For example, in the "Work" folder, you can have 30 sections, one
for each customer project, and two folders for meetings or other work. In
the "Classes" folder (a peer of "Work"), you could have 5 sections, one for
each course, and a folder called "old notes", with subfolders for each
semester. Like this:

My notebook (folder)
Work (folder)
project 1
project 2
project 3
etc.
project 30
meetings (folder)
other sections...
other work (folder)
Classes (Folder)
Course 1
Course 2
Course 3
etc.
Old notes (folder)
Fall 04 semester (Folder)
Course 1
Course 2
Summer 04 semester (folder)

 

[Cliff B]

Chris,

that's a fantastic example. When I was a newbie, the trickiest part of
learning OneNote was organizing my work and personal life. This example would
have been perfect. You might want to ensure this example makes it into the
docs for version 2. Your users will appreciate it!

Cliff

 

[Chris_Pratley \(MS\)]

Thanks Cliff. Actually, new users of OneNote who have Sp1 will see something
similar when they first start OneNote, since we changed the default notebook
to have a sample structure sort of like this.

Chris (MS)