Options --> After sending, move to...

[Andrew Levin]

OK, one more question (believe me, I've looked for answers...),

When using Entourage as a local, POP3 client, I made considerable use of the
Option button at the top, selecting "After sending, move to..." to keep
local copies of sent emails in specific folders.

However, after moving over to the Exchange server, selecting these folders
does nothing (and yes, I *am* selecting the folders on the Exchange server).
Copies of these emails are not sent to these boxes.

So my question is, is this option really not available, or is it and I'm
doing something wrong? I do know that I can keep a copy of all emails sent,
then later put them in folders/mailboxes, but this is not efficient. I was
able to do this with Eudora and also with Entourage as a local client; I'd
sure hate to lose this option.

Thanks.

Andrew Levin
Finished asking questions

 

[Diane Ross]

When using Entourage as a local, POP3 client, I made considerable use of the
Option button at the top, selecting "After sending, move to..." to keep
local copies of sent emails in specific folders.

However, after moving over to the Exchange server, selecting these folders
does nothing (and yes, I *am* selecting the folders on the Exchange server).
Copies of these emails are not sent to these boxes.

So my question is, is this option really not available, or is it and I'm
doing something wrong? I do know that I can keep a copy of all emails sent,
then later put them in folders/mailboxes, but this is not efficient. I was
able to do this with Eudora and also with Entourage as a local client; I'd
sure hate to lose this option.

Are you creating a rule to move the messages?

If the reply messages you wish to file are governed by the Mailing List
Manager, there is an option to "Also move messages I send to the list to
this folder", which works well if you've designated a folder to move the
messages to.

If the reply messages are not to lists, then create an Outgoing rule. (you
would need to make sure this is an Exchange Rule)

Tools->Rules->Outgoing tab:

*If any criteria are met

IF Any to recipient contains (enter address or name)

THEN Move Message (select folder)

I don't use exchange so can't check for you. I suggest when you are asking
about exchange issues to put that in the first part of your subject so it
gets the attention of the exchange users. Many people scan the newsgroup for
questions they can help answer.

Barry, one of the MVPs used to be an Eudora user and also uses exchange.
Hopefully, he will see this and reply.

 

[Andrew Levin]

Are you creating a rule to move the messages?

I'm not using rules because there is often very little in common between
messages I want to post-process. The subjects, recipients, etc, vary too
much.

And these are not lists I'm sending them to.

Thanks for your thoughts, though. I'll resend this with "Exchange" in the
subject line.

Andrew

 

[Diane Ross]

I'm not using rules because there is often very little in common between
messages I want to post-process. The subjects, recipients, etc, vary too
much.

And these are not lists I'm sending them to.

Thanks for your thoughts, though. I'll resend this with "Exchange" in the
subject line.

OK, I get what you want now. Entourage has a preference over where you save
Sent mail and that's what I thought you wanted.

I have a few scripts I have for "move to" for my most used folders that have
messages moved to them. Let me know if you want me to post the script.
Allen Watson also has a script that you might like:

Open Folder By: Allen Watson

Same concept of typing a folder's name, but opens a folder in your browser
window. For your five "main" folders such as Inbox, Outbox, Drafts, Sent,
and Deleted, you can create individual scripts with keyboard shortcuts for
rapid access, but this script lets you pick any folder. (Clicking on the
folder pane at left, and typing a name, will also select the folder, most of
the time.)

You'll find the link to download there along with other favorite scripts to
use with Entourage. Most scripts are free.

<http://www.entourage.mvps.org/script/fav_scripts.html>

 

[Andrew Levin]

OK, I get what you want now. Entourage has a preference over where you save
Sent mail and that's what I thought you wanted.

I have a few scripts I have for "move to" for my most used folders that have
messages moved to them. Let me know if you want me to post the script.
Allen Watson also has a script that you might like:

Open Folder By: Allen Watson

Same concept of typing a folder's name, but opens a folder in your browser
window. For your five "main" folders such as Inbox, Outbox, Drafts, Sent,
and Deleted, you can create individual scripts with keyboard shortcuts for
rapid access, but this script lets you pick any folder. (Clicking on the
folder pane at left, and typing a name, will also select the folder, most of
the time.)

You'll find the link to download there along with other favorite scripts to
use with Entourage. Most scripts are free.

<http://www.entourage.mvps.org/script/fav_scripts.html>

The link to Allen Watson's scripts point to a .Mac account that apparently
is not current (at least, the link is bad). I did a Google search and found
his "Open Folder" somewhere else but not his "Open Folder By".

I would be very interested in your Move To folders scripts. Thank you for
offering.

Andrew Levin
(e-mail address removed)

 

[Barry Wainwright [MVP]]

The link to Allen Watson's scripts point to a .Mac account that apparently
is not current (at least, the link is bad). I did a Google search and found
his "Open Folder" somewhere else but not his "Open Folder By".

I would be very interested in your Move To folders scripts. Thank you for
offering.

Andrew Levin
(e-mail address removed)

I don't know what is happening on your system, but I can confirm that 'move
after sending' works OK for me on an exchange account.

I am sending from the exchange account, through the exchange server and
moving the message to a folder on that server - is that what you were doing?

 

[Diane Ross]

The link to Allen Watson's scripts point to a .Mac account that apparently
is not current (at least, the link is bad). I did a Google search and found
his "Open Folder" somewhere else but not his "Open Folder By".

Here's a good link to Allen's scripts:

<http://homepage.mac.com/WebObjects/FileSharing.woa/58/wo/Br3BJSeVxn9cmJCj.1
/2.2.1.2.26.31.97.3.35.0.1.1.1?user=allen_a_watson&fpath=Scripts:Entourage%2
0OS%20X&%202004&templatefn=FileSharing3.html>

Get this script Open Folder:

<http://homepage.mac.com/allen_a_watson/.Public/Scripts/Entourage OS X%2
6%202004/Open%20Folder%20%5CcmF.bin>

There is an error in the name when you download. It just shows up as cmF
which was the shortcut Allen had assigned. Be sure to check to rebuild
folder list. It will then get your folders.

I would be very interested in your Move To folders scripts. Thank you for
offering.

This one moves to a subfolder. Look for the line

move theMessages to folder "read mail" of folder "inbox"

Change the name of the folders. This one is moving selected messages from
the inbox to a subfolder of the inbox named "read mail".


tell application "Microsoft Entourage"
try
set theMessages to current messages
on error
display dialog "select some messages before running this script."
buttons {"Quit Script"} default button 1 with icon stop
return
end try

try
move theMessages to folder "read mail" of folder "inbox"
on error
display dialog "An error occurred and the messages were not moved.
Does the folder\"read\" exist?" buttons {"Quit Script"} default button 1
with icon stop
return
end try
repeat with aMessage in theMessages
set the read status of aMessage to read

end repeat
end tell


-------------

This script moves to a folder named "!Recent Items" Use this one as an
example for a folder not a subfolder.

tell application "Microsoft Entourage"
try
set theMessages to current messages
on error
display dialog "select some messages before running this script."
buttons {"Quit Script"} default button 1 with icon stop
return
end try

try
move theMessages to folder "!Recent Items"
on error
display dialog "An error occurred and the messages were not moved.
Does the folder\"!Process Later\" exist?" buttons {"Quit Script"} default
button 1 with icon stop
return
end try
end tell

If you need help with editing the folders, post back with the folder names
and details like it's place in your folder list.