Outline level on the same line as the text?

[payton50325]

I use document map and add headings by using the paragraph → outline
level function. I do this when outlining a book. Some of the smaller
headings (in the chaphter) begin and then the sentence starts without a
carriage return. Is there way to put the outline level on the same line
as the text?

 

[Daiya Mitchell]

What version of Word?

You mean you use Outline View to outline, right? The document map does not
let you do this. What do you mean by paragraph --> outline level function?

Your question doesn't make sense to me. If you hit enter after typing the
heading, then the sentence will begin on the next line.

 

[Daiya Mitchell]

PS. Here's lot of information about Outline View, which might help solve
your problem or let you explain the question more clearly:
http://word.mvps.org/faqs/formatting/UsingOLView.htm
(hit refresh a few times in Safari, or use a different browser)

One example of me being confused: the outline level does not exist on a
line. Heading text just gets flagged with an intangible outline level
property.

 

[payton50325]

It is in Word 2004. I am not using outline view, it is normally in page
outline view. The par -> outline is the way I show the keystrokes to do
paragraph outliine. It is when I click on Format, then Paragraph, and
then change the Outline box from Body Text to 4. I am sorry I was not
clear. Thanks.

 

[Daiya Mitchell]

Okay, that makes a little more sense. I think if you read the article I
recommended, you will find there is a better way to do it. Also see this
article:
http://shaunakelly.com/word/numbering/UseBuiltInHeadingStyles.html
As applying heading styles is easier than individually formatting paragraphs
with an outline level, and you can change the way they look.

Also realize that applying outline level as direct formatting is not the
most efficient way--it would be better to use styles. Read the 4 articles
under "Styles in MS Word" on this page:
http://shaunakelly.com/word/index.html
Basically I think you should change the way you are working. Especially if
you are writing a book.

But to return to your original question--now I understand. You want:

Heading of this paragraph: text of paragraph text blah blah blah blah blah
blah etc blah blah blah blah

But outline level can only be applied to paragraphs, it is not a character
formatting.

I think there is a way--see here:
http://sbarnhill.mvps.org/WordFAQs/RunInSidehead.htm

The Hidden Paragraph Mark section is the one that directly applies to you.
Although you are not creating a TOC, all the same principles apply to your
situation.

 

[John McGhie [MVP - Word and Word Macintosh]]

Yes, there is. The more usual term for what you are describing is "run-in
headings".

Word Mac does not have the "Style Separator" that is available on some
versions of PC Word. However, essentially it's a hidden paragraph mark, so
you can create your own by simply entering a paragraph mark then giving it
the Font property HIDDEN.

However, most people find it easier to apply a paragraph style to the
overall paragraph, then use a Character style to modify just the heading
part of the paragraph.

The Outline level is a Paragraph property, and so the style applied to the
whole paragraph must be a paragraph style (for example, the built-in styles
Heading 6 or Heading 7...). You then apply a Character style to the
remainder of the text.

Hope this helps

I use document map and add headings by using the paragraph $B"*(B outline
level function. I do this when outlining a book. Some of the smaller
headings (in the chaphter) begin and then the sentence starts without a
carriage return. Is there way to put the outline level on the same line
as the text?

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 4 1209 1410

 

[payton50325]

Thank you Daniya. Hiding the paragraph mark worked.

 

[Daiya Mitchell]

Thanks for confirming, I'm not sure I'd tested that trick on a Mac.