outline numbering insert extra heading

[Linda]

Hi,

Hope someone can help me. I am working on a long document
with heading style-based outline numbering, like this:

Chapter 1
1.1 Heading 1
(a) Subheading
(b) Subheading
(i) Next subheading ...
1.2 Heading 2
(a) Subheading ...

By the way, I am using field codes to create dictionary-
style headings in the header at the top of each page
(showing just the heading paragraph number, e.g. 1.1(a),
and this is working well.

My problem: the author now needs to insert a new heading
at the 1.1 Heading level in between two existing headings,
and we cannot renumber all the rest of the headings at
that level to accommodate the new one. E.g. we need to
insert heading 1.2A (or something like that) between 1.2
and 1.3, and of course each of these would have their
subheadings (a), (b) and so on...
....

1.2 Heading 2
(a) Subheading
1.2A Heading 2A
(a) Subheading
1.3 Heading 3
(a) ...

How can I do this without disturbing the existing outline
numbering scheme, and hopefully be able to include the new
heading number in the header as usual?

Thanks for your prompt reponse. I did search for this, and
have read some of the MVP articles, but couldn't find any
other question quite like it.

Linda

 

[Alan]

Hi Linda:

I'm presuming your labeling of "Heading 1" and "Heading 2"
refers to "1st heading", "2nd Heading" and not the Word
names Heading 1 and Heading 2 --

Now I will use Word's terminology from here on --
apparently the scheme is

Heading 1: Chapter 1
Heading 2: 1.1
Heading 3: (a)
Heading 4: (i)

and hopefully that's all the levels you have now.

The need for a StyleRef field in the header pretty much
points you towards opening up the scheme, and doing
a "remapping". If you go this route:

You need to move the Heading 3's and 4's outward. Thus,
Heading 4's will become Heading 5's, and after that
Heading 3's will become Heading 4's.

Then you go in and redefine your scheme, so Heading 3 will
be 1.1A in format, Heading 4 will be (a), and Heading 5
will be (i).

This is something occasionally called for, more commonly
because someone wants a "1.1.1" level jammed in there.

By remapping, I mean you do a Find and Replace.

Keep the text slots of find and replace blank -- this is
very important. And specify that the top slot is "using"
style: Heading 4
and the bottom slot is using style: Heading 5.
That's the first remap; then you do Heading 3's become
Heading 4's.

Your final task is to include those new Heading 3's (1.2A)
in the StyleRef, and you probably will need some judicious
Section Breaks and redefine the Header for that part of
the document.

In fact, the StyleRef codes may have to be re-specified
for other parts too, if you're including (a), because
that's now going to be level 4 instead of level 3.

Maybe an easier way ... this is all I could think of.
***
Here's a less drastic way: You could get 1.2 via a
StyleRef field in the body of the document. You may need
a "\t" switch in it to control spacing (and an \n switch
also). Hard type the "A". For the first following "(a)"
paragraph, use a ListNum field and give it the "\l 3 \s 1"
switches (I believe). The rest of the abc's and romans
can be back to the usual Heading styles.

Then just type as actual text that 1.2A into the Header,
again using Section Breaks.

 

[Suzanne S. Barnhill]

It strikes me that you're trying to do exactly the opposite of what auto
numbering was designed for. If you don't want the numbering to change as you
add and delete numbered items, then you're much better off typing the
numbers manually to begin with.