Outline numbering Word 2002

[Marcus]

I am using styles to control outline numbering as per Shauna Kelly's
excellent site www.shaunakelly.com.



I am trying to get the following number format:



1

1.1

1.1.1

1.1.1.1

(a)

(b)

(i)

(ii)

etc



Everything works fine except for the (a) and (i) which won't restart. So I
end up with the following problem:



1.1.1.1

(a)

(b)

1.1.1.2

(c)

(d)



(Yes I do have the restart LEVEL 2 after LEVEL 1 etc setup correctly)



I have tried various configurations:

Using Heading 1 to Heading 4 for the 1 , 1.1, 1.1.1, 1.1.1.1 and then using
Heading 5 and 6 for (a) and (i) but this resulted in the above problem

Using Heading 1 to Heading 4 for the 1 , 1.1, 1.1.1, 1.1.1.1 and then having
my own self defined style for (a) and (i) with same result.



I'm now behind schedule, and loosing hair, and would be very appreciative of
anyone's help.



Best regards,



Marcus.

 

[Margaret Aldis]

Hi Marcus

What you are trying to do is right, and will definitely work *provided*

* The styles are all part of the same list template - that is, set up and
linked from Heading 1, as Shauna describes.
* You have the restart after level correctly set all the way down, and a
paragraph of the appropriate style comes before your intended restart.
* the paragraphs in question are numbered via their styles (Ctrl-Q to remove
any direct numbering).

But it is a fiddly process to set up and easy to miss a step.

--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk
Word MVP FAQ site: http://www.mvps.org/word

all the numbered styles are part of the same list. That means setting
everything up

 

[Margaret Aldis]

Hi Marcus

Seems I missed a trick here - I was focused on the restart problem and not
thought about what happens if you have (a) lists after higher level
headings.

I'd forgotten that if you leave 'gaps' in a heading number sequence, Word
calculates the number as if the gap wasn't there - so, for instance, you'd
get 3.1, 3.1.1.1 (implied 3.1.1), 3.2.

So when you use Heading 5 for the (a) list, Word calculates higher
heading numbers as if you had an instance of all the 'missing' levels
between your last real heading and Heading 5:

1
1.1
(a)
(b)
1.1.1.2

I think your best bet is to use a separate sequence for the lists, and
restart
them using one of the methods outlined in
http://www.syntagma.demon.co.uk/FAQs/ListRestartMethods.htm,
rather than try to get the to restart after *any* level of heading.

Can you find another style that always intervenes between separate (a)
lists and never occurs within them? In many document structures, the
style you use for ordinary text will do this job.

Otherwise you need to use either a non-printing dummy style before each
(a) list, or a non-printing LISTNUM field afterwards, as explained on my
web pages.