Outline numbering -- wrong order for previous levels

[kevin@bison]

I am preparing a report that uses four levels of outline numbering for
section headings. I want each level number to include the numbers from the
previous sections; e.g., <Subsection 1.2> followed by <Subsection 1.2.1>
followed by <Subsection 1.2.1.1.> The numbering works fine for levels 1
through 3, but not for level four. Level 4 consistently puts the previous
levels in the wrong order as follows: L3, L1, L2, L4. So, for example,
Subsection 1.2.3.4 comes out as Subsection 3.1.2.4.

I've tried to follow the recommendations of Shauna Kelly at
http://www.shaunakelly.com/word/numbering/OutlineNumbering.html to set up
the list using built-in heading styles, but I can't figure out how to
straighten out Level 4. I would very much appreciate any help anyone has to
offer.

Kevin

 

[Suzanne S. Barnhill]

As you have realized, the problem results from having Level 3 in the wrong
position in the "Number format" box. Since all the levels are represented by
1s, it's all too easy to get confused if you try to "fix" the numbering. The
best solution is therefore not to try to fix the numbering but instead to
start from scratch.

1. Being careful to enter the Modify Style dialog from a Heading 1, select
Format | Numbering and choose Level 4.

2. Delete everything in the "Number format" box.

3. In the "Previous level number" box, select Level 1. This will insert a 1
(with a gray background) in the "Number format" box. Type a period after it.

4. Repeat to insert Level 2 from "Previous level number" and add a period
after it.

5. Repeat for Level 3.

5. Select 1, 2, 3,... as the "Number style." This will insert a fourth 1 in
the box. Add a period after it if desired.

6. You'll have already made sure that all the levels are linked to the
corresponding styles, that the indents and tabs are set correctly, etc., so
click OK as many times as needed to close out of all the dialogs. This
should solve your problems.

If you want to try to "fix" it (since you know which 1 is in the wrong
place), delete the first 1 and its period; then place the insertion point
before the last 1, select Level 3 in the "Previous level number" box, and
type a period after it.