Outline Numbering

[lemeva]

In my document I'm using the following styles: Heading 1, Heading 2, and
Heading 2x. The first two show up in the TOC and the third is only used in
cases where an appendix needs to be broken down into sections and where I
don't want the section heading to appear in the TOC. The problem I'm
encountering: Appendix A, formatted with Heading 1, is automatically
numbered "6" based on the instances of Heading 1 that come before it, and I
expect to see 6.1, 6.2, etc. when formatting its sections with Heading 2x.
Rather, I see 1.1, 1.2, etc. Why is Word ignoring the associated Heading 1
numbering despite the fact that "Restart Numbering After Level 1" is
specified? As well, both Heading 2 and Heading 2x start their numbering at
"1", and I never seem to have this problem until I start using Heading 2x.
However, the problem, even then, is not consistently reproducible.

 

[Shauna Kelly]

Hi lemeva

For a possible simple solution, triple-click the offending paragraph to
select it, and do ctrl-q and then ctrl-spacebar. That removes any direct
formatting from the paragraph. Do this for any problem paragraphs and
possibly for headings that immediately precede them (on which their restart
numbering setting would be based).

If that doesn't work, then let us know:
1. What version of Word are you using?
2. What style is Heading 2x based on?
3. Are you using Heading 3 anywhere in your document?

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word

 

[lemeva]

Shauna:

I've applied the CTRL+Q and CTRL+Spacebar commands to both the chapter
heading (Heading 1) and all of its sections (Heading 2) without success. Per
your request:

* My version of Word: 2002 SP2
* Heading 2x is a style based on Heading 2
* Heading 3 is not being used anywhere in the document

Thanks for your help. I really appreciate it!

Lemeva

 

[lemeva]

Sauna:

Have you had a chance to reference my previous posting. I provided answers
to your questions, however, I'm still have the numbering issue to work
through and would very much appreciate your help.

Thanks,
Brian

 

[Shauna Kelly]

Hi Brian

So as I see it you have three lots of headings:
- Heading 1 is numbered, eg, 1, 2, 3 ... 6 etc. This must be in the TOC.
- Heading 2 is numbered, eg, 1.1, 1.2, .... , 2.1, 2.2 .... This must be in
the TOC.
- Heading 2x is numbered like Heading 2, but is not in the TOC.

My solution would be to abandon the style Heading 2x, and instead use the
built-in Heading 3 style. Set it up so it uses the Heading 2 numbering (and
adds no further numbering of its own). Format it (font, paragraph spacing
etc) so it looks like Heading 2. And tell the TOC not to include Heading 3.

In any case, follow the rules on the following page (for example, you MUST
always click in a Heading 1 paragraph if you're going to adjust the
numbering scheme for any level of the numbering):

How to create numbered headings or outline numbering in your Microsoft Word
document
http://www.ShaunaKelly.com/word/numbering/OutlineNumbering.html

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word

 

[lemeva]

Hey Shauna!

I've meticulously applied your instructions, however, my Heading 3 still
remains at 1.1 despite the fact that the Heading 1 just before it is at 5.
All of the Heading 2 instances are working perfectly, and the only difference
between a Heading 2 and a Heading 3 is that Heading 3 instances do not show
up on the TOC. Any more ideas?

You've been a tremendous help! A million thanks.
Brian

 

[Suzanne S. Barnhill]

Did you set it to restart after Level 1?

 

[lemeva]

Yes. Both my Level 2 and Level 3 headings are set to restart after Level 1.

 

[stefani13]

I am experiencing the same problem and have followed all of the steps. Any
further info I missed?

 

[lemeva]

Shauna, Suzanne:

Can either of you help out here? I'm completely stuck.

Thanks,
Brian

 

[Suzanne S. Barnhill]

I'm afraid I'm out of ideas; perhaps Shauna can help.

 

[lemeva]

Shauna, do you have any more ideas on this problem?

 

[yangm]

It is only a test

 

[yangm]

another test ,

 

[Geraldine Barnes-Hampton]

Hi,

I'm brand new to this (or any other) newsgroup.

However, I know of an MVP article which explains why Word's numbering runs
amock. It will certainly be helpful to all tech writers.

http://word.mvps.org/FAQs/Numbering/WordsNumberingExplained.htm

Warning: It required several re-reads for me to understand the complexities
(and I'll never comprehend why they created numbering that way) but it will
certainly open your eyes to why the strange numbering problems happen and
how best to avoid them in future.

I hope it helps.

PS: Does anyone have the article written by David Rado called "How to cure
Word's List Numbering with a dose of VBA" please? It's referred to
everywhere but doesn't seem to exist online. You can email me privately at
g h a m p t o n @ u q . n e t . a u (remove the spaces) Thanks!

Cheers,

Gerri Barnes-Hampton
Tech Writer, Brisbane Australia
explain IT simply

 

[Suzanne S. Barnhill]

"How to cure..." has been AWOL for a long time, but it was never really an
article, just a list of links to other articles.