Outline View - multiple sellection of levels sellection of content.

[John]

I edited large document using Outline View and split content to level 1
(heading), 2 (paragraph) and text.

Then when to change each paragraph's font to heading 3, but there is way to
much paragraphs to do it manually.

When i collapse document to show only heading and paragraphs (level 2) and
then sellecing them and changing font to heading 3 all text that is within
them changes to heading 3 as well.

How can i sellect multiples paragraphs (level 2) that are collapsed and
contain text and leave text within them unsellected or how else i can
achieve what i want?

 

[Klaus Linke]

I edited large document using Outline View and split content to level 1
(heading), 2 (paragraph) and text.

Then when to change each paragraph's font to heading 3, but there is way to
much paragraphs to do it manually.

When i collapse document to show only heading and paragraphs (level 2) and
then sellecing them and changing font to heading 3 all text that is within
them changes to heading 3 as well.

How can i sellect multiples paragraphs (level 2) that are collapsed and
contain text and leave text within them unsellected or how else i can
achieve what i want?

Hi John,

After you select the text, use "Find/Replace" to replace "Format > Paragraph > Outline level: 2" with "Format > Style: Heading 3".

Regards,
Klaus

 

[John]

Hi John,

After you select the text, use "Find/Replace" to replace "Format >
Paragraph > Outline level: 2" >with "Format > Style: Heading 3".

Regards,
Klaus

Thanks Klaus, but it It does not work, it replaces all subtext too e.g. if
Level 2 text has level 3, level 4 and "text" level in it it changes all of
it to Level 2 Heading 3 style..

 

[Stefan Blom]

Selecting a collapsed heading in Outline view also selects the subordinate
text; that is by design.

Maybe I'm missing something here, but why can't you just perform the find &
replace in Print Layout view, without selecting any text first?

--
Stefan Blom
Microsoft Word MVP


in message

 

[John]

Selecting a collapsed heading in Outline view also selects the subordinate
text; that is by design.

Maybe I'm missing something here, but why can't you just perform the find
& replace in Print Layout view, without selecting any text first?

You right it works like this, thanks. I am just new to this advanced
features and did not figured out that i must use print view, were trying in
outline view at first.

But here comes another problem when i select in Find and Replace window
Format > Style and select in Replace Style window "Heading 2" it does not
replace font style and size it just changes it to Level 2, although there is
"Heading 2 Char" preset that does work.
Can i add new preset to that window or make old one "Heading 2" set style as
well somehow or i have to set font style and size settings additionally
manually each time i use find and replace again?

 

[Klaus Linke]

But here comes another problem when i select in Find and Replace

window Format > Style and select in Replace Style window "Heading 2"
it does not replace font style and size it just changes it to Level 2,
although there is "Heading 2 Char" preset that does work.
Can i add new preset to that window or make old one "Heading 2" set
style as well somehow or i have to set font style and size settings
additionally manually each time i use find and replace again?

Word preserves manually applied font formatting (not paragraph formatting) when you replace with a paragraph style.
To get rid of that manual font formatting, you can search for "Heading 2" and replace with the "Default Paragraph Font".

"Heading 2 Char" is a character style that can be applied on top of some other paragraph style to make the text look like "Heading 2".
Word (2002/2003) creates it automatically when you try to apply the paragraph style to part of a paragraph.
Usually, it hides the "Char" part of the name -- which can be very confusing: You think you've applied "Heading 2" when you've just applied a character style that looks like "Heading 2".
I would avoid it, or even delete it (... search if it's applied somewhere first).

Regards,
Klaus

 

[John]

Can someone answer my previous question?

 

[Suzanne S. Barnhill]

I am seeing a reply to every one of your posts. Did Klaus's reply not answer
your question?

 

[John]

Not this one:
But here comes another problem when i select in Find and Replace window
Format > Style and select in Replace Style window "Heading 2" it does not
replace font style and size it just changes it to Level 2, although there is
"Heading 2 Char" preset that does work.
Can i add new preset to that window or make old one "Heading 2" set style as
well somehow or i have to set font style and size settings additionally
manually each time i use find and replace again?

 

[Suzanne S. Barnhill]

Klaus did reply with an explanation of what character styles are and a
suggestion that you may be incorrectly selecting the paragraph before
applying the style.

 

[John]

I dont see this replay, only seeing one replay from Klaus
"After you select the text, use "Find/Replace" to replace "Format >
Paragraph > Outline level: 2" with "Format > Style: Heading 3"."

Could you qote his replay for me maybe its newsgroup issue.

 

[Suzanne S. Barnhill]

The full reply is:

Word preserves manually applied font formatting (not paragraph formatting)
when you replace with a paragraph style.
To get rid of that manual font formatting, you can search for "Heading 2"
and replace with the "Default Paragraph Font".

"Heading 2 Char" is a character style that can be applied on top of some
other paragraph style to make the text look like "Heading 2".
Word (2002/2003) creates it automatically when you try to apply the
paragraph style to part of a paragraph.
Usually, it hides the "Char" part of the name -- which can be very
confusing: You think you've applied "Heading 2" when you've just applied a
character style that looks like "Heading 2".

I would avoid it, or even delete it (... search if it's applied somewhere
first).