outline view symbol 'square'

[Matthias Köngeter]

Hi,

I am working on a new edition of a textbook. I got the text of the last
edition from the publisher as a basis. In outline view, apart from the
symbols 'plus' and 'minus' indicating headings, I can see a small
square symbol assigned to some paragraphs with no specific style
applied to them (i.e. they are normal style). Would anyone know what
these squares represent? And why are they only attached to some text
formatted as 'normal' style?

Thanks,
Matthias

 

[CyberTaz]

Hello-

The hollow squares indicate that a Heading Level has not been assigned to
those paras, so they are categorically treated as body text (even though the
Body Text style has not been applied to them).

Regards |:>)

 

[Matthias Köngeter]

Hi CyberTez,

thanks, that helps a lot. But I still don't see why only some
paragraphs have this hollow square,while others to which the very same
style applies don't have it. It also seems I can't hide those 'hollow
square paragraphs' so as to make visible the headings only.

Regards,
Matthias

 

[CyberTaz]

Hi CyberTez,

thanks, that helps a lot. But I still don't see why only some
paragraphs have this hollow square,while others to which the very same
style applies don't have it.

Make sure you have the non-printing characters (¶) displayed and take
a look at the end of the line above one of the unmarked passages. If
you see a bent left-pointing arrow it means that the content preceding
& following it are parts of the same paragraph. Therefore, the style is
just continuing on, not another application of it. There are also other
possible explanations, but all revolve around paragraph & style status.

It also seems I can't hide those 'hollow
square paragraphs' so as to make visible the headings only.

If you click one of the numbered buttons on the Outlining Toolbar, all
levels below that, including body text, should collapse. If you aren't
familiar with the rest of the buttons on that bar, you might want to
experiment with them.

HTH |:>)