Outline View

[Ian]

I have a large document (200 pages) that when viewed in
outline, shows the heading styles as selected, but also
insists on also displaying the body text....I can't get
the body text to collapse. Other documents are OK.
I've pasted the entire document into another document that
was working OK, and also used a new template (from a good
document)...that did the job but then everytime I open it,
I get told that the document is corrupt.
Any ideas welcome!

 

[Shauna Kelly]

Hi Ian

I assume that, in Outline View, you've chosen to view, say, Level 3. And your body text shows up even when you're supposed to be
viewing only level 3. Is that right?

Outline View decides what to display depending on the outline level of the style. So maybe your Body Text style (or whatever style
you're using for body text) has had its outline level changed. To solve the problem, have a look at the problem style and if
necessary modify its outline level (it's one of the Paragraph settings). If that doesn't solve the problem, then maybe individual
paragraphs have had their outline level changed. If so, for each of those paragraphs, Format > Paragraph and change the Outline
Level to body text.

If you discover that (a) the style is OK but (b) all paragraphs in that style have had the outline level changed, then you could do
a search and replace to zap all the paragraphs at once. To do that, Edit > Replace. Click on the More tab. Leave both boxes blank.
Click in the find box and choose Format > Style = Body Text. Click in the replace box and choose Format > Outline Level = Body Text.

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word
Melbourne, Australia

 

[Suzanne S. Barnhill]

Entirely possible that the Body Text has been "promoted" by Document Map!

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

Hi Ian

I assume that, in Outline View, you've chosen to view, say, Level 3. And

your body text shows up even when you're supposed to be

viewing only level 3. Is that right?

Outline View decides what to display depending on the outline level of the

style. So maybe your Body Text style (or whatever style

you're using for body text) has had its outline level changed. To solve

the problem, have a look at the problem style and if

necessary modify its outline level (it's one of the Paragraph settings).

If that doesn't solve the problem, then maybe individual

paragraphs have had their outline level changed. If so, for each of those

paragraphs, Format > Paragraph and change the Outline

Level to body text.

If you discover that (a) the style is OK but (b) all paragraphs in that

style have had the outline level changed, then you could do

a search and replace to zap all the paragraphs at once. To do that, Edit >

Replace. Click on the More tab. Leave both boxes blank.

Click in the find box and choose Format > Style = Body Text. Click in the

replace box and choose Format > Outline Level = Body Text.