Outlines a table of contents... Similar Question to those found here, but answer does not seem to be

[Jasonm]

I have read through all the posts here, but have not found an exact answer
to my question. I have inherited a 50 page document that is in
Article/Section outline format and the person before me was manually
creating the table of contents when the document had to be updated. This
seemed incredibly slow and inefficient to me. I though that if I properly
outlined the document (some of thier outlining was manual, some automatic)
that word would automatically adjust the TOC.

It does, but all I want is the first couple of words of the paragraph under
SECTION 2.2.4 (as an example) to display in the TOC. I tried implimenting
the advice found here: http://support.microsoft.com/kb/285059
but I could not easily control where the formatting marks would insert
themseleves, and when I did it would skip line numbers (I.E Section 1.1
(style seperator)
Section 1.3
Section 1.2 would disappear!
Is there a better way to do what I am trying to do?
My document is built like:
Section 2 - Grant of Authority (I would like this as level 1)
2.1 Franchise - texttexttexttext (I would like these as level 2)
2.2 Term - moretextmoretextmoretext
Etc...
Any suggestions would be greatly appreciated. I will keep messing with it to
see what I can come up with. Short of retyping it I am out of ideas... I
have stripped all of the previous formatting by clear formats and saving as
a text file and then reoopening and saving as a word doc again. So I am
reasonably sure that there are no hidden formatting codes getting in the
way.

Thanks, Jason

 

[Suzanne S. Barnhill]

See http://sbarnhill.mvps.org/WordFAQs/RunInSidehead.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Pamelia Caswell via OfficeKB.com]

When you apply the style separator, it formats the next paragraph mark it
encounters as hidden. This could account for your disappearing headings.
So you must start out with

SECTION 2.1.4¶ in style heading 3? on one line ... and ...
Blah blah blah... in in regular text style on the next.

Then put the cursor in the heading paragraph and press Ctrl+Alt+Enter to
apply the style separator. Then you'll get

SECTION 2.1.4[¶]Blah blah blah...

It's best to make the line spacing and space after for the two styles the
same.

To speed changing the section headings you can search for SECTION ^#.^#.^#
and replace it with ^&^p formatted for, say, Heading 3.

If these suggestions don't fit your need, write back with more detail.

Pam

 

[Stefan Blom]

To add to what Pamelia has said, it will be easier to work with style
separators if you display nonprinting marks. That can be done by pressing
Ctrl+Shift+8 (which is a toggle).

~~~
Stefan Blom
Microsoft Word MVP

When you apply the style separator, it formats the next paragraph mark it
encounters as hidden. This could account for your disappearing headings.
So you must start out with

SECTION 2.1.4¶ in style heading 3? on one line ... and ...
Blah blah blah... in in regular text style on the next.

Then put the cursor in the heading paragraph and press Ctrl+Alt+Enter to
apply the style separator. Then you'll get

SECTION 2.1.4[¶]Blah blah blah...

It's best to make the line spacing and space after for the two styles the
same.

To speed changing the section headings you can search for SECTION ^#.^#.^#
and replace it with ^&^p formatted for, say, Heading 3.

If these suggestions don't fit your need, write back with more detail.

Pam

I have read through all the posts here, but have not found an exact answer
to my question. I have inherited a 50 page document that is in
Article/Section outline format and the person before me was manually
creating the table of contents when the document had to be updated. This
seemed incredibly slow and inefficient to me. I though that if I properly
outlined the document (some of thier outlining was manual, some automatic)
that word would automatically adjust the TOC.

It does, but all I want is the first couple of words of the paragraph
under
SECTION 2.2.4 (as an example) to display in the TOC. I tried implimenting
the advice found here: http://support.microsoft.com/kb/285059
but I could not easily control where the formatting marks would insert
themseleves, and when I did it would skip line numbers (I.E Section 1.1
(style seperator)
Section 1.3
Section 1.2 would disappear!
Is there a better way to do what I am trying to do?
My document is built like:
Section 2 - Grant of Authority (I would like this as level 1)
2.1 Franchise - texttexttexttext (I would like these as level 2)
2.2 Term - moretextmoretextmoretext
Etc...
Any suggestions would be greatly appreciated. I will keep messing with it
to
see what I can come up with. Short of retyping it I am out of ideas... I
have stripped all of the previous formatting by clear formats and saving
as
a text file and then reoopening and saving as a word doc again. So I am
reasonably sure that there are no hidden formatting codes getting in the
way.

Thanks, Jason

 

[Jasonm]

Thank you Stefan,

I will try what Pamela has suggested and see what I can do! Have a great
day.
Jm

To add to what Pamelia has said, it will be easier to work with style
separators if you display nonprinting marks. That can be done by pressing
Ctrl+Shift+8 (which is a toggle).

~~~
Stefan Blom
Microsoft Word MVP

When you apply the style separator, it formats the next paragraph mark it
encounters as hidden. This could account for your disappearing headings.
So you must start out with

SECTION 2.1.4¶ in style heading 3? on one line ... and ...
Blah blah blah... in in regular text style on the next.

Then put the cursor in the heading paragraph and press Ctrl+Alt+Enter
to
apply the style separator. Then you'll get

SECTION 2.1.4[¶]Blah blah blah...

It's best to make the line spacing and space after for the two styles the
same.

To speed changing the section headings you can search for SECTION
^#.^#.^#
and replace it with ^&^p formatted for, say, Heading 3.

If these suggestions don't fit your need, write back with more detail.

Pam

I have read through all the posts here, but have not found an exact
answer
to my question. I have inherited a 50 page document that is in
Article/Section outline format and the person before me was manually
creating the table of contents when the document had to be updated. This
seemed incredibly slow and inefficient to me. I though that if I properly
outlined the document (some of thier outlining was manual, some
automatic)
that word would automatically adjust the TOC.

It does, but all I want is the first couple of words of the paragraph
under
SECTION 2.2.4 (as an example) to display in the TOC. I tried implimenting
the advice found here: http://support.microsoft.com/kb/285059
but I could not easily control where the formatting marks would insert
themseleves, and when I did it would skip line numbers (I.E Section 1.1
(style seperator)
Section 1.3
Section 1.2 would disappear!
Is there a better way to do what I am trying to do?
My document is built like:
Section 2 - Grant of Authority (I would like this as level 1)
2.1 Franchise - texttexttexttext (I would like these as level 2)
2.2 Term - moretextmoretextmoretext
Etc...
Any suggestions would be greatly appreciated. I will keep messing with it
to
see what I can come up with. Short of retyping it I am out of ideas... I
have stripped all of the previous formatting by clear formats and saving
as
a text file and then reoopening and saving as a word doc again. So I am
reasonably sure that there are no hidden formatting codes getting in the
way.

Thanks, Jason

 

[Jasonm]

Thank-you pamela. I will give this a try and see what I can do.

Jm

When you apply the style separator, it formats the next paragraph mark it
encounters as hidden. This could account for your disappearing headings.
So you must start out with

SECTION 2.1.4¶ in style heading 3? on one line ... and ...
Blah blah blah... in in regular text style on the next.

Then put the cursor in the heading paragraph and press Ctrl+Alt+Enter to
apply the style separator. Then you'll get

SECTION 2.1.4[¶]Blah blah blah...

It's best to make the line spacing and space after for the two styles the
same.

To speed changing the section headings you can search for SECTION ^#.^#.^#
and replace it with ^&^p formatted for, say, Heading 3.

If these suggestions don't fit your need, write back with more detail.

Pam

I have read through all the posts here, but have not found an exact answer
to my question. I have inherited a 50 page document that is in
Article/Section outline format and the person before me was manually
creating the table of contents when the document had to be updated. This
seemed incredibly slow and inefficient to me. I though that if I properly
outlined the document (some of thier outlining was manual, some automatic)
that word would automatically adjust the TOC.

It does, but all I want is the first couple of words of the paragraph
under
SECTION 2.2.4 (as an example) to display in the TOC. I tried implimenting
the advice found here: http://support.microsoft.com/kb/285059
but I could not easily control where the formatting marks would insert
themseleves, and when I did it would skip line numbers (I.E Section 1.1
(style seperator)
Section 1.3
Section 1.2 would disappear!
Is there a better way to do what I am trying to do?
My document is built like:
Section 2 - Grant of Authority (I would like this as level 1)
2.1 Franchise - texttexttexttext (I would like these as level 2)
2.2 Term - moretextmoretextmoretext
Etc...
Any suggestions would be greatly appreciated. I will keep messing with it
to
see what I can come up with. Short of retyping it I am out of ideas... I
have stripped all of the previous formatting by clear formats and saving
as
a text file and then reoopening and saving as a word doc again. So I am
reasonably sure that there are no hidden formatting codes getting in the
way.

Thanks, Jason

 

[Jasonm]

Thanks for the reply. I will review and see what I can do. Have a great day.
Jason

 

[Stefan Blom]

If you run into trouble, post back.

--
Stefan Blom
Microsoft Word MVP

Thank you Stefan,

I will try what Pamela has suggested and see what I can do! Have a great
day.
Jm

To add to what Pamelia has said, it will be easier to work with style
separators if you display nonprinting marks. That can be done by pressing
Ctrl+Shift+8 (which is a toggle).

~~~
Stefan Blom
Microsoft Word MVP

When you apply the style separator, it formats the next paragraph mark it
encounters as hidden. This could account for your disappearing headings.
So you must start out with

SECTION 2.1.4¶ in style heading 3? on one line ... and ...
Blah blah blah... in in regular text style on the next.

Then put the cursor in the heading paragraph and press Ctrl+Alt+Enter
to
apply the style separator. Then you'll get

SECTION 2.1.4[¶]Blah blah blah...

It's best to make the line spacing and space after for the two styles the
same.

To speed changing the section headings you can search for SECTION
^#.^#.^#
and replace it with ^&^p formatted for, say, Heading 3.

If these suggestions don't fit your need, write back with more detail.

Pam


Jasonm wrote:
I have read through all the posts here, but have not found an exact
answer
to my question. I have inherited a 50 page document that is in
Article/Section outline format and the person before me was manually
creating the table of contents when the document had to be updated. This
seemed incredibly slow and inefficient to me. I though that if I properly
outlined the document (some of thier outlining was manual, some
automatic)
that word would automatically adjust the TOC.

It does, but all I want is the first couple of words of the paragraph
under
SECTION 2.2.4 (as an example) to display in the TOC. I tried implimenting
the advice found here: http://support.microsoft.com/kb/285059
but I could not easily control where the formatting marks would insert
themseleves, and when I did it would skip line numbers (I.E Section 1.1
(style seperator)
Section 1.3
Section 1.2 would disappear!
Is there a better way to do what I am trying to do?
My document is built like:
Section 2 - Grant of Authority (I would like this as level 1)
2.1 Franchise - texttexttexttext (I would like these as level 2)
2.2 Term - moretextmoretextmoretext
Etc...
Any suggestions would be greatly appreciated. I will keep messing with it
to
see what I can come up with. Short of retyping it I am out of ideas... I
have stripped all of the previous formatting by clear formats and saving
as
a text file and then reoopening and saving as a word doc again. So I am
reasonably sure that there are no hidden formatting codes getting in the
way.

Thanks, Jason