Outlook 2002 XP SP 3 Archive problem

[DannyBoy]

Hi there

I am trying to get my newly configured outlook to archive my folders.
I have ust configured it to download two POP email accounts and that
works fine. I have set up a set of folders below my outlook (Personal
Folders / pst) inbox node and placed the relevant emails in the
corresponding folders. I have gone into tools -> options -> other ->
and pressed the "AutoArchive..." button -> and set the "clean out
folders older than" selection boxes to "3" and "Months" and pressed
the "apply these setting to all folders" button.

I then went to the file menu and selected archive then with the
Personal Folder Node highlighted I pressed Ok. Outlooks Folder List
Pane then displayed another Personal folder node (which is my
archive). The thing is that it has copied all the folder structure but
no data. The reason that this is very annoying is that as I have just
configured Outlook to download emails that have not been collected via
POP before. The majority of these exceed the 3 Months that I specified
earlier and some are actually years old.

I than checked to see if the actual archive file existed and it did:
I:\Documents and Settings\Administrator\Local Settings\Application Data
\Microsoft\Outlook\Archive.pst. I than went to manually archive again
but the file size stayed constant, the structure of the archive stayed
the same but it still contained no actual emails.


I have also checked these properties and cut and pasted the paths that
they contained below:

Folder List Pane -> Archive Folders- > Right Click -> Properties for
Archive Folder -> General Tab -> Advanced button ->
Filename (non-editable textbox) displays := I:\Documents and Settings
\Administrator\Local Settings\Application Data\Microsoft\Outlook
\Archive.pst

File -> Archive -> "Archive File" textbox := I:\Documents and
Settings\Administrator\Local Settings\Application Data\Microsoft
\Outlook\Archive.pst

Tools -> Options -> Other -> AutoArchive -> "Move old Items to"
textbox := I:\Documents and Settings\Administrator\Local Settings
\Application Data\Microsoft\Outlook\archive.pst


Please can someone help this confused Soul.

Thanks for any help and advice

Regards

DannyBoy

 

[Diane Poremsky [MVP]]

check the modified dates on the old messages - if you moved or imported
messages the modified date is changed and that's what autoarchive uses.

 

[DannyBoy]

check the modified dates on the old messages - if you moved or imported
messages the modified date is changed and that's what autoarchive uses.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks?http://www.outlook-tips.net/beginner/
Outlook 2007:http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:
(e-mail address removed)

Outlook Tips:http://www.outlook-tips.net/
Outlook & Exchange Solutions Center:http://www.slipstick.com
Subscribe to Exchange Messaging Outlook newsletter:
(e-mail address removed)

Hi there

I am trying to get my newly configured outlook to archive my folders.
I have ust configured it to download two POP email accounts and that
works fine. I have set up a set of folders below my outlook (Personal
Folders / pst) inbox node and placed the relevant emails in the
corresponding folders. I have gone into tools -> options -> other ->
and pressed the "AutoArchive..." button -> and set the "clean out
folders older than" selection boxes to "3" and "Months" and pressed
the "apply these setting to all folders" button.

I then went to the file menu and selected archive then with the
Personal Folder Node highlighted I pressed Ok. Outlooks Folder List
Pane then displayed another Personal folder node (which is my
archive). The thing is that it has copied all the folder structure but
no data. The reason that this is very annoying is that as I have just
configured Outlook to download emails that have not been collected via
POP before. The majority of these exceed the 3 Months that I specified
earlier and some are actually years old.

I than checked to see if the actual archive file existed and it did:
I:\Documents and Settings\Administrator\Local Settings\Application Data
\Microsoft\Outlook\Archive.pst. I than went to manually archive again
but the file size stayed constant, the structure of the archive stayed
the same but it still contained no actual emails.

I have also checked these properties and cut and pasted the paths that
they contained below:

Folder List Pane -> Archive Folders- > Right Click -> Properties for
Archive Folder -> General Tab -> Advanced button ->
Filename (non-editable textbox) displays := I:\Documents and Settings
\Administrator\Local Settings\Application Data\Microsoft\Outlook
\Archive.pst

File -> Archive -> "Archive File" textbox := I:\Documents and
Settings\Administrator\Local Settings\Application Data\Microsoft
\Outlook\Archive.pst

Tools -> Options -> Other -> AutoArchive -> "Move old Items to"
textbox := I:\Documents and Settings\Administrator\Local Settings
\Application Data\Microsoft\Outlook\archive.pst

Please can someone help this confused Soul.

Thanks for any help and advice

DannyBoy- Hide quoted text -

- Show quoted text -

Thanks so much the modified date is today! That is great for my piece
of mind though not great for what I wanted to do!
Though could I move the emails from the inbox (outlook.pst) to the
archive (archive.pst) to achieve my initial aim?

Thanks for your help!

Regards

DannyBoy

 

[DL]

You can manually move, assuming you also have the Archive.pst open

PS Next time don't multi post

check the modified dates on the old messages - if you moved or imported
messages the modified date is changed and that's what autoarchive uses.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks?http://www.outlook-tips.net/beginner/
Outlook 2007:http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:
(e-mail address removed)

Outlook Tips:http://www.outlook-tips.net/
Outlook & Exchange Solutions Center:http://www.slipstick.com
Subscribe to Exchange Messaging Outlook newsletter:
(e-mail address removed)

Hi there

I am trying to get my newly configured outlook to archive my folders.
I have ust configured it to download two POP email accounts and that
works fine. I have set up a set of folders below my outlook (Personal
Folders / pst) inbox node and placed the relevant emails in the
corresponding folders. I have gone into tools -> options -> other ->
and pressed the "AutoArchive..." button -> and set the "clean out
folders older than" selection boxes to "3" and "Months" and pressed
the "apply these setting to all folders" button.

I then went to the file menu and selected archive then with the
Personal Folder Node highlighted I pressed Ok. Outlooks Folder List
Pane then displayed another Personal folder node (which is my
archive). The thing is that it has copied all the folder structure but
no data. The reason that this is very annoying is that as I have just
configured Outlook to download emails that have not been collected via
POP before. The majority of these exceed the 3 Months that I specified
earlier and some are actually years old.

I than checked to see if the actual archive file existed and it did:
I:\Documents and Settings\Administrator\Local Settings\Application Data
\Microsoft\Outlook\Archive.pst. I than went to manually archive again
but the file size stayed constant, the structure of the archive stayed
the same but it still contained no actual emails.

I have also checked these properties and cut and pasted the paths that
they contained below:

Folder List Pane -> Archive Folders- > Right Click -> Properties for
Archive Folder -> General Tab -> Advanced button ->
Filename (non-editable textbox) displays := I:\Documents and Settings
\Administrator\Local Settings\Application Data\Microsoft\Outlook
\Archive.pst

File -> Archive -> "Archive File" textbox := I:\Documents and
Settings\Administrator\Local Settings\Application Data\Microsoft
\Outlook\Archive.pst

Tools -> Options -> Other -> AutoArchive -> "Move old Items to"
textbox := I:\Documents and Settings\Administrator\Local Settings
\Application Data\Microsoft\Outlook\archive.pst

Please can someone help this confused Soul.

Thanks for any help and advice

DannyBoy- Hide quoted text -

- Show quoted text -

Thanks so much the modified date is today! That is great for my piece
of mind though not great for what I wanted to do!
Though could I move the emails from the inbox (outlook.pst) to the
archive (archive.pst) to achieve my initial aim?

Thanks for your help!

Regards

DannyBoy

 

[DannyBoy]

You can manually move, assuming you also have the Archive.pst open

PS Next time don't multi post

check the modified dates on the old messages - if you moved or imported
messages the modified date is changed and that's what autoarchive uses.
--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks?http://www.outlook-tips.net/beginner/
Outlook 2007:http://www.slipstick.com/outlook/ol2007/
Outlook Tips by email:
(e-mail address removed)
Outlook Tips:http://www.outlook-tips.net/
Outlook & Exchange Solutions Center:http://www.slipstick.com
Subscribe to Exchange Messaging Outlook newsletter:
(e-mail address removed)

Hi there
I am trying to get my newly configured outlook to archive my folders.
I have ust configured it to download two POP email accounts and that
works fine. I have set up a set of folders below my outlook (Personal
Folders / pst) inbox node and placed the relevant emails in the
corresponding folders. I have gone into tools -> options -> other ->
and pressed the "AutoArchive..." button -> and set the "clean out
folders older than" selection boxes to "3" and "Months" and pressed
the "apply these setting to all folders" button.
I then went to the file menu and selected archive then with the
Personal Folder Node highlighted I pressed Ok. Outlooks Folder List
Pane then displayed another Personal folder node (which is my
archive). The thing is that it has copied all the folder structure but
no data. The reason that this is very annoying is that as I have just
configured Outlook to download emails that have not been collected via
POP before. The majority of these exceed the 3 Months that I specified
earlier and some are actually years old.
I than checked to see if the actual archive file existed and it did:
I:\Documents and Settings\Administrator\Local Settings\Application Data
\Microsoft\Outlook\Archive.pst. I than went to manually archive again
but the file size stayed constant, the structure of the archive stayed
the same but it still contained no actual emails.
I have also checked these properties and cut and pasted the paths that
they contained below:
Folder List Pane -> Archive Folders- > Right Click -> Properties for
Archive Folder -> General Tab -> Advanced button ->
Filename (non-editable textbox) displays := I:\Documents and Settings
\Administrator\Local Settings\Application Data\Microsoft\Outlook
\Archive.pst
File -> Archive -> "Archive File" textbox := I:\Documents and
Settings\Administrator\Local Settings\Application Data\Microsoft
\Outlook\Archive.pst
Tools -> Options -> Other -> AutoArchive -> "Move old Items to"
textbox := I:\Documents and Settings\Administrator\Local Settings
\Application Data\Microsoft\Outlook\archive.pst
Please can someone help this confused Soul.
Thanks for any help and advice
Regards
DannyBoy- Hide quoted text -
- Show quoted text -

Thanks so much the modified date is today! That is great for my piece
of mind though not great for what I wanted to do!
Though could I move the emails from the inbox (outlook.pst) to the
archive (archive.pst) to achieve my initial aim?

Thanks for your help!

DannyBoy- Hide quoted text -

- Show quoted text -

Hi

Thanks once again for you help! It has been invaluable and I am very
grateful! Though just for my clarification I posted in another group.
I realize that it is still an Outlook one but I did not know that it
was unreasonable behavior as I believed that they are distinct. If
that is the reason that you mentioned the "re-posting" than please
except my apologies I am a newbie. If that is not the reason than
please could you explain as I don't wish to cause offence or
problems!

Thanks once again for your help

Regards

DannyBoy