Outlook 2003 AutoArchive

[Doug]

I'm using GPO and CIW to manage my Outlook 2003 installs. However, I'd
like to be able to enforce autoarchive settings on individual folders.
I can set this up for all the folders, but that includes "Deleted
Items". For space reasons, I'd like to allow that to permanently delete
after 30 days, instead of abiding by my GPO mandated policy. Individual
folders settings do not export from individual accounts to .PRF files,
nor can you add them back in using .PRF files, CIW/CMW, or GPO.

The only access to these settings were using CDOLive or by purchasing
AutoArchive Manager from a thrid party company asking ~$1500 for a
license.

The reason I want to enforce this is because many of my users mess with
these settings and they will end up archiving ALL of their deleted
items. We back these files up and so storage of those files will become
a nuisance if no delete is possible.

Any ideas, combination of settings in GPO or a .PRF file I'm missing
(for instance retention settings, etc.)?

I'm willing to VBScript, VBA/perform this function programmatically.

-Doug

 

[Robert Henriksen]

I'm using GPO and CIW to manage my Outlook 2003 installs. However, I'd
like to be able to enforce autoarchive settings on individual folders.
I can set this up for all the folders, but that includes "Deleted
Items". For space reasons, I'd like to allow that to permanently delete
after 30 days, instead of abiding by my GPO mandated policy. Individual
folders settings do not export from individual accounts to .PRF files,
nor can you add them back in using .PRF files, CIW/CMW, or GPO.

The only access to these settings were using CDOLive or by purchasing
AutoArchive Manager from a thrid party company asking ~$1500 for a
license.

The reason I want to enforce this is because many of my users mess with
these settings and they will end up archiving ALL of their deleted
items. We back these files up and so storage of those files will become
a nuisance if no delete is possible.

Any ideas, combination of settings in GPO or a .PRF file I'm missing
(for instance retention settings, etc.)?

I'm willing to VBScript, VBA/perform this function programmatically.

-Doug

Just some swift replies, since your problem you are experiencing "could take
hours" to be able to give the proper answers

-Regmon (www.sysinternals.com) might help you find the keys when you enable
"Permanently delete old items" in the "properties for "Deleted Items"
folder, and in the "Auto archive" Tab. If the regkeys are "visible", then
you can set them in CIW and/or GPO, I'll guess.



An Add-In created in i.e. VB would surly take care of it, if you i.e. loop
through the items in "Deleted Items" folder during Outlook startup. I'll
guess one of the follow up questions would be "which item should be
considered as more than 30 days old"? The reason why I mentioning this, is
because Outlook consider the "oldest" item to be the "youngest" of these
properties (I believe); sent day, created date, changed date. I don't
remember the details, but there is a KB article about this, so you should be
able to find this if you search for "auto-archive" and "days" or similar



If you need coding samples, then you might find something relevant at
www.slipstick.com



Regards,

Robert

 

[Jocelyn Fiorello [MVP - Outlook]]

Just a minor correction to the below: All of the development articles
previously on Slipstick.com have moved to http://www.outlookcode.com/.

--
Jocelyn Fiorello
MVP - Outlook

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