Outlook 2003 - Calendar Auto-Reply

[Helen]

Good day,

Windows XP/Outlook 2003

I will try to explain the problem we are having and hope for the best!

We created a Mailbox whose use is for the calendar only; this mailbox is not
monitored and will not be. We have a room that has to be booked by sending a
Meeting Request to this Mailbox. We do not want to accept/decline the
Meeting Request, only the auto-reply. This works okay.

However, we would also like for the Scheduling tab to fill in; it does not.

This calendar cannot be seen by anyone; people are reserving the room based
on its availability shown on the Scheduling tab and that is it. But, can the
Scheduling tab could fill in as soon as a Meeting Request hits the Mailbox?

Should this be done at the server level?

If you are wondering why we need this tricky setting, it is because
reservations for this room are totally confidential.

Thank you.

 

[Diane Poremsky [MVP]]

what exactly do you mean when you say you don't want to accept/decline the
meeting requests, only the autoreply?


--
Diane Poremsky [MVP - Outlook]



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[Helen]

Hi Diane,

I mean by this that, since the Mailbox/Calendar is not monitored (and will
not be), we created an auto-reply message so that the requester is at least
informed that his/her request was received.

what exactly do you mean when you say you don't want to accept/decline the
meeting requests, only the autoreply?


--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

Good day,

Windows XP/Outlook 2003

I will try to explain the problem we are having and hope for the best!

We created a Mailbox whose use is for the calendar only; this mailbox is
not
monitored and will not be. We have a room that has to be booked by
sending a
Meeting Request to this Mailbox. We do not want to accept/decline the
Meeting Request, only the auto-reply. This works okay.

However, we would also like for the Scheduling tab to fill in; it does
not.

This calendar cannot be seen by anyone; people are reserving the room
based
on its availability shown on the Scheduling tab and that is it. But, can
the
Scheduling tab could fill in as soon as a Meeting Request hits the
Mailbox?

Should this be done at the server level?

If you are wondering why we need this tricky setting, it is because
reservations for this room are totally confidential.

Thank you.

 

[Diane Poremsky [MVP]]

You can create an Out-of-office reply or use a server side rule (and you can
set it up so it only responds to meeting requests forms) but unless you set
the mailbox to autoaccept meeting requests, its going to have everything as
tentative.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

Hi Diane,

I mean by this that, since the Mailbox/Calendar is not monitored (and will
not be), we created an auto-reply message so that the requester is at
least
informed that his/her request was received.

what exactly do you mean when you say you don't want to accept/decline
the
meeting requests, only the autoreply?


--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.

Good day,

Windows XP/Outlook 2003

I will try to explain the problem we are having and hope for the best!

We created a Mailbox whose use is for the calendar only; this mailbox
is
not
monitored and will not be. We have a room that has to be booked by
sending a
Meeting Request to this Mailbox. We do not want to accept/decline the
Meeting Request, only the auto-reply. This works okay.

However, we would also like for the Scheduling tab to fill in; it does
not.

This calendar cannot be seen by anyone; people are reserving the room
based
on its availability shown on the Scheduling tab and that is it. But,
can
the
Scheduling tab could fill in as soon as a Meeting Request hits the
Mailbox?

Should this be done at the server level?

If you are wondering why we need this tricky setting, it is because
reservations for this room are totally confidential.

Thank you.

 

[Helen]

Diane,

Thank you; this is exactly what I was looking for, i.e. the server side rule.

Helen

You can create an Out-of-office reply or use a server side rule (and you can
set it up so it only responds to meeting requests forms) but unless you set
the mailbox to autoaccept meeting requests, its going to have everything as
tentative.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

Hi Diane,

I mean by this that, since the Mailbox/Calendar is not monitored (and will
not be), we created an auto-reply message so that the requester is at
least
informed that his/her request was received.

what exactly do you mean when you say you don't want to accept/decline
the
meeting requests, only the autoreply?


--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.


Good day,

Windows XP/Outlook 2003

I will try to explain the problem we are having and hope for the best!

We created a Mailbox whose use is for the calendar only; this mailbox
is
not
monitored and will not be. We have a room that has to be booked by
sending a
Meeting Request to this Mailbox. We do not want to accept/decline the
Meeting Request, only the auto-reply. This works okay.

However, we would also like for the Scheduling tab to fill in; it does
not.

This calendar cannot be seen by anyone; people are reserving the room
based
on its availability shown on the Scheduling tab and that is it. But,
can
the
Scheduling tab could fill in as soon as a Meeting Request hits the
Mailbox?

Should this be done at the server level?

If you are wondering why we need this tricky setting, it is because
reservations for this room are totally confidential.

Thank you.