Outlook 2003 Mail Rules *does not contain*

[Furi0usBee]

Hello. I am in desperate need of some info regarding mail rules. My friend
says someone told her this can't be done, but I can use this rule in Outlook
Express, so Outlook 2003 must be able to do it.

Here is what the rule does. All conditions must apply.

Condition 1: FROM ADDRESS *is* (e-mail address removed)
Condition 2: MESSAGE BODY *does not contain* HS-001 *or* HS-002 *or* HS-003
Action: DELETE the message

This rule will delete every email message that comes in with (e-mail address removed)
as the FROM address and whose message BODY does not contain any of the item
numbers listed.

I can get this to work in Outlook Express. My friend's "friend" says Outlook
2003 doesn't do *does not contain*. If I can do it in Outlook Express... I
think her friend is wrong.

If someone could post a complete walkthrough of how to do it using the
example I just gave. For the item numbers HS-001, HS-002, there are going to
be several others, but they will all use *or* logic.

I thank anyone for a swift reply, even if it's just to tell me this can be
done.

Thank you,
Bryan

 

[Brian Tillman [MVP - Outlook]]

Hello. I am in desperate need of some info regarding mail rules. My friend
says someone told her this can't be done, but I can use this rule in Outlook
Express, so Outlook 2003 must be able to do it.

Here is what the rule does. All conditions must apply.

Condition 1: FROM ADDRESS *is* (e-mail address removed)
Condition 2: MESSAGE BODY *does not contain* HS-001 *or* HS-002 *or* HS-003
Action: DELETE the message

The rule I think matches this is
Apply this rule after the message arrives
from '(e-mail address removed)'
delete it
except if the body contains 'HS-001' or 'HS-002' or 'HS-003'
stop processing more rules

I can get this to work in Outlook Express. My friend's "friend" says Outlook
2003 doesn't do *does not contain*. If I can do it in Outlook Express... I
think her friend is wrong.

What Outlook Express can or cannot do has no bearing on what Outlook can or
cannot do. The two programs are unrelated despite sharing a word in their
names.

 

[Furi0usBee]

Thanks for the help. According to Microsoft, the two programs are related,
brothers in fact.

http://office.microsoft.com/en-us/help/HA010565781033.aspx

 

[Brian Tillman [MVP - Outlook]]

Thanks for the help. According to Microsoft, the two programs are related,
brothers in fact.

http://office.microsoft.com/en-us/help/HA010565781033.aspx

That's not what that article says. It says that they're two programs that
have some overlap in functionality. No where does it say they're any more
intimately related than that. Near the top of that article, in large letters,
it says "Outlook Express is NOT an Office Product". The "big brother" comment
simply means that Outlook and Outlook Express have the same parent, not that
they have the same functions or even perform using the same methods the
functions they have in common. They may have a measure of "consanguinity"
because Microsoft created them both, but the underlying engines were written
by completely different teams, as far as I can tell. Saying that Outlook is
Outlook Express's big brother is like saying Word in Notepad's big brother.

 

[Furi0usBee]

Saying that Outlook is

Outlook Express's big brother is like saying Word in Notepad's big brother.

Per my original comment... any mail rule that Outlook Express can do,
Outlook can do. Outlook may handle it differently, use different terminology,
but Outlook can do it. My point is that Outlook is a *paid* email client,
Outlook Express is not. They are both made by Microsoft, both called Outlook,
and Outlook does about 99.9% (except newsgroup reading I see) of what Outlook
Express does.

I'm sure Microsoft would have chosen a different name than "Outlook" if it
thought these programs had nothing in common, or if they thought Outlook
wasn't an "upgrade" of sorts to Outlook Express.

Bryan

 

[Brian Tillman [MVP - Outlook]]

Per my original comment... any mail rule that Outlook Express can do,
Outlook can do. Outlook may handle it differently, use different
terminology,
but Outlook can do it.

Not true. One example is that Outlook Express has a rule action that will
allow you to not download a message for particular conditions. Outlook cannot
do that and does not have that action.

I'm sure Microsoft would have chosen a different name than "Outlook" if it
thought these programs had nothing in common, or if they thought Outlook
wasn't an "upgrade" of sorts to Outlook Express.

You can be sure if you wish, but you'll still be wrong. I'm equally sure
Outlook is not an upgrade of Outlook Express (since you can have them both on
the PC at the same time) and Microsoft never intended Outlook to be an uprgade
of Outlook Express. The target markets for each product are different.