Outlook 2003: Require category for meeting requests?

[paul_r_turnbull]

I modified the Appointment form to require a category and to set a
default value, and I made this the default form when posting to my
Calendar folder. I confirmed that when I create an
appointment/meeting, it uses this form and the category is set by
default. However, when I ACCEPT a meeting request set up by someone
else, it does not seem to use my updated form. Is there any way to
automatically set the category on an incoming meeting request? Thanks
in advance.

 

[Hollis Paul [MVP - Outlook]]

However, when I ACCEPT a meeting request set up by someone
else, it does not seem to use my updated form. Is there any way to
automatically set the category on an incoming meeting request? Thanks
in advance.

Did you publish this form to your Organization Forms Library? Are these
other appointment requests coming from within your Exchange server
system? If yes, you can ask them to use your custom form. Or/and you
can go to their desk and show them how to make the form the default
appointment form for their desktop. Or you can ask your domain
Administrator to set up a policy that enforces that the form is
installed on all the other desktop as the default appointment form. I
have no idea how they would actually do that, but surely, any reasonably
experienced domain Administrator, with the help of an experienced
Exchange administrator, would be able to do that. Whether or not your
managers can force their managers to tell the domain and Exchange
administrators to do that is another, entirely different question.

If the appointment setter is not in your Exchange Server's venue, then
all you can do is send them a copy of the form and ask nicely.