Don said:
The reason I didn't post this in a Word newsgroup is that I guessed that
Outlook users would run into it rather than Word users. It seems logical to
me that a spell check should in fact consider it a misspell but somehow the
Outlook spell check knows the distinction.
I did some testing (normally I do not use Word as my new-mail editor and
instead use the embedded editor in Outlook 2003). It is not a spelling
error that gets caught when you add an inline comment inline with no leading
whitespace within a sentence. It is a grammar error that is caught. Well,
"this sentence.[yourname] more text" is obviously a grammar error. If I
configure Outlook to use Word to compose e-mails and if I disable the
grammar checking in Word then I get no error for "some text in doc.[myname]
comment here". Outlook only has a spell checker, no grammar checker. This
is true up to version 2003 of Outlook which had its own embedded new-mail
editor. As of version 2007, you are forced to use Word as the new-mail
editor which means you would then get both the spelling and grammar
checkers.
Pre-2007 versions: Just a spelling checker in Outlook, no grammar checker.
A grammar checker available if you configure Outlook to use Word as the
new-mail editor.
2007+ versions: Spelling and grammar checkers are both available since you
are forced to use Word as the new-mail editor.
When you insert a comment inline (inside a sentence) then you already can
position your comment to start after some whitespace that already exists
within that sentence, like after a space or tab character. It is when you
want to add a comment at the end of a line where there is normally no
whitespace there to push out your inline comment. However, since the "Mark
my comments with" option only works when using HTML or RTF to format your
e-mails and because the only place in those documents where there is no
whitespace after a word is at the end of a paragraph then there is only one
spot where this causes a problem: adding a comment at the end of a
paragraph. For HTML e-mails, there is no end of line since it wraps at
whatever is the current width of the window. You would be placing the
insert point at the start of the next word to insert your inline comment
(which might mean placing the insert point at the start of the first word in
the line drawn line for the current window width). Within the paragraph
there would always be some whitespace so the insert point would be at the
start of the next word. However, you are expected to add a space at the end
of your inline comment to provide proper parsing from the last word in your
comment to the next word in the original document.
If you use the Ctrl+[left|right]arrow to position the insert point then you
are guaranteed to be at a spot where your inline comment will have a leading
space (because it came from the original document). It's just at the end of
the paragraph where there may be no trailing whitespace to use to separate
your comment from the original text. However, if you are adding a comment
at the end of a paragraph (whether 1 or several lines make up that
paragraph) then it makes sense to just hit the Enter key to start you
comment on a new line. After all, your "inline" comment comes at the end of
the paragraph so it probably addresses that entire paragraph.
If you don't have a leading space before your inline comment then it is
because of where you chose to pick the insert point. Don't point at the end
of a word. Point to the start of the next word. For comments added after a
paragraph, you probably should start the comment on a new line. This style
change isn't just to make the spelling checker work. It is also to make it
easier for your recipients of your modified document be able to see where
you inserted your comments. Their "reading eye" should catch your comments
due to not only their coloring but also due to whitespacing.
.