Outlook 2003

[Walt]

I have my contacts organized by folders/separate contact
lists and when I click on the To: address line of an e-
mail and the select name appears the lists include fax
numbers as well as e-mail addresses. Does anyone know how
to separate the e-mail form the fax numbers short of
deleting the fax numbers?

 

[Russ Valentine [MVP-Outlook]]

The standard behavior for the Outlook Address book is to display all
electronic addresses (both fax and e-mail). That behavior cannot be changed.
The only way to prevent the display of fax numbers is to store them in a
different field or to disguise them (e.g., precede them with an alpha
character) so that Outlook won't recognize them as phone numbers.
There are also a number of utilities available that can do this for you
automatically. Some are listed here:
http://www.slipstick.com/contacts/nofax.htm

 

[ProductivityExpert]

If the person is in your Contacts, you don't have to click To. Just type their name (first name or whole name), on the To line, and Outlook will find their email. If you have more than one person with that name Outlook will ask you to choose.