Outlook 2007 and OneNote

[John10Yes]

I have been playing around with Outlook 2007 and notice that on may of the
forms there is a link to OneNote that I have never really used but think it
looks cool for putting in meeting notes etc. We want to use the calendar to
track projects etc in our graphic design firm. Anyway, when I am in an
appointment and click on the OneNote button it opens up OneNote and adds a
new tab on the right of an existing notebook. I can then type things in
there but when I close OneNOte there is no link back to the appointment.
That is clicking on the button Doesn't open up my previously typed notes
(although they are included in the large notebook that opens up along with a
new blank tab. Can I get it to open up just the notes I typed? This is in a
public folder. I would also like other people to be open up the notes. Does
this make sense?

 

[Sue Mosher [MVP-Outlook]]

Try this: If you are planning to file the meeting notes to a different section in OneNote, do that first. Then right-click anywhere on the OneNote page and choose Copy Hyperlink to This Page. Paste that hyperlink into the body of your appointment.

Other people will be able to open the notes if you refile the page into a notebook that everyone opens from a UNC path name, e.g. \\MyServer\notebooks\Meetings.one
--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[John10Yes]

Thanks Sue. Not quite what I was looking for (Was hoping for the data to be
part of the appointment or whatever ) but it will work. I know you are one
of the wxperts here and have another question for you.

I am trying to create categories and category views that can be used on all
of our computers. I don't see where this is stored although I am sure it is
in the registry but I can't find it and searches on the web haven't turned it
up. Can you tell me what keys these two things are stored in so I can export
them from my machine and then reimport them on the other machines so they all
match exactly? Thanks

 

[Sue Mosher [MVP-Outlook]]

In Outlook 2007, the master category list is stored in each user's default information store, not in the registry. There is not export/import facility in Outlook but the Office ConfigurationTool from the Office Resource Kit should have an option for setting a registry value from which Outlook will import them. I think the key is HKCU\Software\Policies\Microsoft\Office\12.0\Outlook\Preferences with a string value of NewCategories. Use a semicolon to delimit the categories.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers