Outlook 2007 and School class schedule

[wael j]

I am trying to create appointments for my class schedule in Outlook 2007. Now
the schedule structure is quite complicated, so here it goes.

1. School is Sunday - Thursday. Regularly from 7.00 am to 2.10 pm
2. We moved from the traditional schedule per weekday ( as in every Sunday
would have the same schedule, every Monday would have the same schedule etc.)
to a 6 day based system. Basically, first day of school (Sunday) would be Day
1, Monday Day 2, Tuesday Day 3, Wednesday Day 4, Thursday Day 5, Next Sunday
Day 6, and so on.
3. If there is a holiday, then that day does not count. So if Sunday is Day
1, and Monday is a holiday, then Tuesday would be Day 2.
4. We have different timings for Tuesday, all periods are shortened and we
finish at 12.30 pm, regardless of what Day it is
5. This is actually more of a general Outlook question, but how do I add
workday exceptions on weekends? We occasionally have a regular school day on
Saturday, a weekend, and I would like to set those days as workdays.
6. Same thing for holidays, too. How can I add custom holidays? and do these
custom holidays, or even the built in ones, count as non-work days. They look
like they are still considered as work days in outlook

Yes it is a very complicated schedule I agree. I would be satisfied if it is
possible to just have the 6 day issue sorted out, and maybe the
holiday/workday issue. I think I can manage removing the schedule whenever a
holiday occurs.

My sincere thanks to whomever can solve this complex dilemma!

 

[Diane Poremsky [MVP]]

Normally, you'd do something like this as 6 appointments, one for each day
that is the same, then repeat it every xx days. If you can use the repeat
every xx weekday I think it might work, but the shortened Tues won't work.
Sunday will only work if outlook recognizes it as a weekday in your country
(based on your language settings and localized version). There is no way to
force different weekdays. Workdays are set in tools, options, calendar but
you can't make every 4th Sat a workday, its all or nothing.

Without playing around with it, I think you'd need to make 6 weeks of
appointments, one for each day and each school day and repeat them every 7
weeks. I'd probably forget using recurring appointments and use excel to
create individual appointments - you can use formulas and fill to get the
dates right and skip holidays. See
http://www.outlook-tips.net/howto/everyx.htm for the basics.


--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Do you keep Outlook open 24/7? Vote in our poll:
http://forums.slipstick.com/showthread.php?t=22205

 

[David C. Holley]

What exactly are you trying to do? Are just trying to show a calendar with
the class schedule or do you need the schedule on calendar to schedule
secondary appointments around the school schedule?

 

[David C. Holley]

Why does Day 1, Day 2, Day3 come into play? Are you wanting to put your
Lesson Plan (USA term) into Outlook showing which specific topics/tesks will
be discussed in each class?