Outlook 2007 Calendar - Searching Appointment Notes

[sbier]

I love the speed of Instant Search in Outlook 2007's Calendar, but my
problem is that my searches in Calendar don’t pull up anything in the notes
section of an appointment. As you know, one can only write a limited amount
of data into the Subject of an appointment; if you have more to say, you have
to go below to the notes (or whatever it’s called) pane and add it there.
And that’s where I can’t seem to get the search feature to pull up anything,
unlike Outlook 2003, which does handle this okay. Please help!

 

[Jocelyn Fiorello [MVP - Outlook]]

You can still use Advanced Find for this...CTRL+SHIFT+F.

--
Jocelyn Fiorello
MVP - Outlook

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[sbier]

Thanks for your reply, but I did know about Advanced Find, and it, too,
doesn't work. What DOES seem to work is the totally counter-intuitive act of
doing Tools | Instant Search> | Search Options and then
de-selecting/unchecking the Indexing check boxes. That is, I had to turn
off the Instant part of Instant Search, which is now indeed slower.

 

[Jocelyn Fiorello [MVP - Outlook]]

Advanced Find worked for me. In "Look for" I chose Appointments and
Meetings, and "In" Calendar. Then on the Appointments and Meetings tab, in
the Search for the word(s) box, I put my search term, and "In" I set to
"subject and notes fields". That brought up the appointment I was looking
for, which had my word in the Notes field but not the Subject field.

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please reply
only to the newsgroup to preserve the message thread. ***

 

[sbier]

Advanced Search works for me, too, Jocelyn - but only if I turn off Instant
Search as already described. And this problem seems to be pretty widespread:
you can see others reporting similar things when discussing O2007's Instant
Search.

 

[Jocelyn Fiorello [MVP - Outlook]]

I don't know if the fact that Instant Search won't search within the Notes
field of an appointment item is a bug or by design. I also don't have to
turn off anything in Instant Search options to get Advanced Find to work.
Anything else you can think of that might help me reproduce your issue?

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please reply
only to the newsgroup to preserve the message thread. ***

 

[Maria]

The advanced find feature works for me, but I am unable to print my results
nor am I able to save my search (it is greyed out).

 

[Jocelyn Fiorello]

Outlook 2007 has disabed saved searches in Advanced Find and there's no
getting around it. For e-mail messages you can use search folders. There may
be 3rd party programs that will save searches; not sure. As for printing, a
program like SnagIt (www.techsmith.com) can do a scrolling window screen
capture so you can print out the info.

--
Jocelyn Fiorello

*** Messages sent to my e-mail address will NOT be answered -- please reply
only to the newsgroup to preserve the message thread. ***

 

[Maria]

Sorry to here about the saved searches being disabled in 2007. Is that
something they can activate in an update? But that is not my real issue. At
work, I am unable to print my calendar advanced search results, but at home I
am. Since I am able to do it at home, I don't feel comfortable installing a
3rd party software program at work. Can you tell me why I can at home and
not at work? Are there some settings that would prevent me from printing?
The only difference from the computer at home and the one at work is at home
I have Vista and at work I have XP operating system.

 

[Jocelyn Fiorello]

The saved search feature was disabled on purpose, for security reasons (don't
ask me what those reasons are). I can print my Advanced Find results on my
machine which is running WinXP Pro and Outlook 2007. Make sure you go into
Page Setup before you try to print and choose "Table Style" and not "Memo
Style".

 

[Maria]

Would it make a difference if I was trying to print from a shared calendar?

 

[Jocelyn Fiorello]

I don't know...I don't use them. You may have to post a new thread to ask
that question as this thread is pretty old and probably won't be seen by
anyone else.