Outlook 2007 - How can create distribution list with sorted contacts?

[dapopa9]

Running Outlook 2007 SP2.

I need to create a distribution list. When I go to create
distribution list and click SELECT MEMBERS I see the list of all m
contacts, but I only need to select about 500 out of the 6000 contacts.
I only want to select the ones that have a certain Industry field an
University field. I cannot seem to find an option to sort contact
while selecting members for the distribution list?

Any ideas

 

[Gordon]

Running Outlook 2007 SP2.

I need to create a distribution list. When I go to create a
distribution list and click SELECT MEMBERS I see the list of all my
contacts, but I only need to select about 500 out of the 6000 contacts.
I only want to select the ones that have a certain Industry field and
University field. I cannot seem to find an option to sort contacts
while selecting members for the distribution list?

Any ideas?

Yes. Don't use a D/L for that sort of number.
Use Categories instead. Much easier to administer.

 

[dapopa9]

Well I'm not sure how Categories would help me send emails to thos
hundreds of people? Can you explain?

Also, all the information is already entered for those hundreds o
contacts....would I have to re-enter all of that information from th
fields into categories?

thanks for your help!
Clint

 

[Gordon]

Well I'm not sure how Categories would help me send emails to those
hundreds of people? Can you explain?

Yes - view Contacts by Category, highlight the Category and do
Actions-Create-Message to Contact or Tools-Mail Merge

Also, all the information is already entered for those hundreds of
contacts....would I have to re-enter all of that information from the
fields into categories?

No. All Categories does is to add a "sorting" index to each Contact.
And you can add a Category to all your 500 contacts at once - select all the
contacts, right-click and choose Categorize...

See here for more info:
http://www.slipstick.com/outlook/olcat.asp