Outlook 2007 Limit?

[thecreator]

Hi All,

Question: Is there a limit to the size of the InBox in Outlook 2007? Not
its sub-folders, but the Inbox itself for the amount of messages it can
handle? Also Outlook 2010 Inbox?

Is it good practice to leave all Emails read or unread in the Inbox or
move the emails once read to a different folder?

 

[Evan Platt]

Hi All,

Question: Is there a limit to the size of the InBox in Outlook 2007? Not
its sub-folders, but the Inbox itself for the amount of messages it can
handle? Also Outlook 2010 Inbox?

Outlook 2007: 2 GB
http://support.microsoft.com/kb/830336/

Outlook 2010 simply says the size limit is eliminated.

http://technet.microsoft.com/en-us/library/cc179110.aspx

Is it good practice to leave all Emails read or unread in the Inbox or
move the emails once read to a different folder?

I guess that's like opinions, everyone has one.

 

[Diane Poremsky [MVP]]

Hi All,

Question: Is there a limit to the size of the InBox in Outlook 2007?
Not
its sub-folders, but the Inbox itself for the amount of messages it can
handle? Also Outlook 2010 Inbox?

Is it good practice to leave all Emails read or unread in the Inbox or
move the emails once read to a different folder?

There is no limit to the number of messages you can have in a folder in
a unicode pst (old pst formats are limited to 65,000) but most people
feel the inbox is fastest with less than 3000 - 5000 messages in it.

My personal preference - never mark as read automatically and keep in
the inbox until I'm done with the message, then move to a "Completed"
folder, just to get them out of my way. I typically have 1500 unread
messages and another 500 read in the inbox



Diane Poremsky [MVP - Outlook]

 

[VanguardLH]

Hi All,

Question: Is there a limit to the size of the InBox in Outlook 2007? Not
its sub-folders, but the Inbox itself for the amount of messages it can
handle? Also Outlook 2010 Inbox?

Is it good practice to leave all Emails read or unread in the Inbox or
move the emails once read to a different folder?

There is no Inbox folder. There are no "folders" anywhere in Outlook.
The tree hierarchy you see is to show how the records in the message
store (a database) are categorized. They're still just records in a
database. There are folders in the OS file system that pair up with
"folders" in Outlook's message. While Microsoft calls records within
each "folder" an item, the use of "[tree] node" just wouldn't sit well
with users so Microsoft used the analogy of the file system that has
folders and files to equate the organization shown in Outlook.

The Inbox "folder" and all the others are in the same .pst file. It is
never a good idea to use the Inbox folder for permanent storage. This
is because it is the most changed folder which can lead to corruption in
the database. If you want to hang onto items for awhile then create a
user-defined "Holding" folder and move the semi-permanent items there.
If you have e-mails that you permanently want to keep, create folders in
the tree with a hierarchy and names that exhibit how you want them
organized and move the e-mails there from the Inbox. It doesn't matter
whether the items are marked as read or unread. Just get them out of
Inbox folder if you're going to hang onto them for awhile.

 

[Brian Tillman [MVP-Outlook]]

Outlook 2007: 2 GB
http://support.microsoft.com/kb/830336/

You didn't read that article very well. Outlook 2003 and up have a 20GB PST
limit just like Outlook 2010, not the 2GB limit that Outlook 2002 and earlier
had. That's what the article you cited also says. Moreover, that article
doesn't even address the OP's question, which concerned the size of Inbox, not
the entire PST.

The real answer is that the folder can hold at a minimum 64K messages and
Microsoft doesn't publish a folder size limit.