Outlook 2007: Mail Folders - Can they be locked in place?

[Bill MacKenzie]

In my office we have dozens of people who all have access to the same shared
MS Exchange mailboxes. The additional mailboxes appear in the "Mail Folders"
area on the left. Each mailbox has multiple folders and subfolders, so when
expanded they all appear as a list.

The problem we are facing is that we find that it is very easy for people to
mistakenly move or delete the folders. This happens either by clicking and
dragging and dropping accidently, or by people deleting them all together.
I'm looking for a solution where the folders could be locked in place where
the others in the office can't move or delete them. When one user does this,
it affects everyone who uses the shared mailbox.

The subfolders are required since it is a shared mailbox/address. For
example there is a folder for "Dan" and "Mary" etc. then there are rules to
sort the mail from the inbox to the subfolders.

When the folders are moved or deleted, the rules often get deleted as well.

Each person needs to have their personal mailbox open, as well as 3-4 shared
ones all at the same time. So, multiple profiles won't help here unless I am
missing something.

Questions, suggestions, feedback, and help are all appreciated!

 

[Diane Poremsky {MVP}]

this is a secondary mailbox or their main mailbox? if secondary, remove some
of the permissions for folders - only give them permission to touch items in
the folders.

 

[Bill MacKenzie]

Its the secondary mailboxes which are the shared ones. I'll take a look at
the permissions and see if I can figure it out.

 

[Diane Poremsky {MVP}]

remove folder owner and create subfolders permissions.