outlook and organizing files/emails

[Curious George the Monkey]

Hi,

I have about 20,000 emails of which about 1% of them have
attached word, excel, jpeg, pdf, powerpoint files.

The emails are located in about 1000 folders. The hierachy
of folders is maximum of 5 deep starting at the INBOX.

So.... the problem is that Outlook is running too slow now
and I have to figure out how I can organize these messages
into some form of system.

I have tried using CRM software but its much to cumbersome
and slow to use CRM software, secondly the software
packages don't allow me to create folders in the notes/history
files or to catagorize my emails in the way i have folders in
outlook.

What can I do ? Is it best to create some sort of ACCESS
database and export each folder somehow into the tables ?

Anyone have any ideas or recommendations?

 

[Ben M. Schorr - MVP Outlook/OneNote]

Hi,

I have about 20,000 emails of which about 1% of them have
attached word, excel, jpeg, pdf, powerpoint files.

The emails are located in about 1000 folders. The hierachy
of folders is maximum of 5 deep starting at the INBOX.

So.... the problem is that Outlook is running too slow now
and I have to figure out how I can organize these messages
into some form of system.

How often do you need to access them? Can you move some of the lesser-used
folders into a seperate PST?


--
Aloha,

-Ben-
Ben M. Schorr, OneNote-MVP
Stockholm Consulting Group/KSG
http://www.scgab.com
Microsoft OneNote FAQ:
http://home.hawaii.rr.com/schorr/computers/onenotefaq.htm

**I apologize but I am unable to respond to direct requests for assistance.
Please post questions and replies here in the newsgroup. Mahalo!

 

[Curious George the Monkey]

Hi,

I access them every hour.

PST files are not accessible every hour.

 

[Brian Tillman]

PST files are not accessible every hour.

PSTs are accessible every minute, if you want to.

 

[Curious George the Monkey]

How ?

How exactly can I access the 10,000 emails within 5 seconds ? then close
the 10,000 emails ?

Please give me instructions.

Thanks.

 

[Brian Tillman]

How exactly can I access the 10,000 emails within 5 seconds ? then
close the 10,000 emails ?

Access them how? Open them all at once? Windows will run out of resources
long before you can open 10,000 windows and that has nothing to do with
Outlook.

If you mean search them, that's what tools like Lookout are for.

Besides, you didn't say "access emails", you said:

PST files are not accessible every hour.

"PST files" and "emails" are not synonymous.

 

[Ben M. Schorr - MVP Outlook/OneNote]

How ?

How exactly can I access the 10,000 emails within 5 seconds ? then
close the 10,000 emails ?

Please give me instructions.

Brian's right. PST files are perfectly accessible.

You might look into Google Desktop, Lookout or Copernic Desktop as a way to
index those e-mails for faster access.

--
Aloha,

-Ben-
Ben M. Schorr, OneNote-MVP
Stockholm Consulting Group/KSG
http://www.scgab.com
Microsoft OneNote FAQ:
http://home.hawaii.rr.com/schorr/computers/onenotefaq.htm

**I apologize but I am unable to respond to direct requests for assistance.
Please post questions and replies here in the newsgroup. Mahalo!