Outlook Contacts > Select Names - do not display E-mail Type: FAX

[palzie]

Outlook 2003: When I'm composing a new e-mail and click the TO: button to
bring up the Select Names window and I select Contacts, those contacts with
both an email address (E-mail Type: SMTP) and a fax number (E-mail Type: FAX)
appear twice. Can I only show E-mail type SMTP and not FAX? Thanks.

 

[Russ Valentine [MVP-Outlook]]

Question has been answered countless times here. Feel free to search before
you post.
Outlook considers fax numbers to be valid electronic addresses, since there
are many client- and server-based components that can use such addresses.

One method to hide fax numbers from the address book is to prefix the fax
number with one or more letters (maybe B for business fax, H for home, O for
other). If the fax number begins with a letter, Outlook won't show it in the
address book.

There are a couple of utilities that can help you hide fax numbers from the
address book. See:
http://www.rsoutlook.com/us/rshifa.htm
http://www.sperrysoftware.com/Outlook_Solutions.htm (Hide Fax Numbers)
http://www.mapilab.com/outlook/toolbox/

Another way to avoid having fax numbers appear in the address book is
simply not to enter data in the fax fields. Put fax numbers in some other
(non-phone) fields.

 

[palzie]

Many thanks. (Perhaps if so many users have asked this question, MS would
consider embedding this functionality in Outlook itself via a patch or
upgrade.) Thanks for the link to Sperry, looks like a good tool.

Question has been answered countless times here. Feel free to search before
you post.
Outlook considers fax numbers to be valid electronic addresses, since there
are many client- and server-based components that can use such addresses.

One method to hide fax numbers from the address book is to prefix the fax
number with one or more letters (maybe B for business fax, H for home, O for
other). If the fax number begins with a letter, Outlook won't show it in the
address book.

There are a couple of utilities that can help you hide fax numbers from the
address book. See:
http://www.rsoutlook.com/us/rshifa.htm
http://www.sperrysoftware.com/Outlook_Solutions.htm (Hide Fax Numbers)
http://www.mapilab.com/outlook/toolbox/

Another way to avoid having fax numbers appear in the address book is
simply not to enter data in the fax fields. Put fax numbers in some other
(non-phone) fields.


--
Russ Valentine
[MVP-Outlook]

Outlook 2003: When I'm composing a new e-mail and click the TO: button to
bring up the Select Names window and I select Contacts, those contacts
with
both an email address (E-mail Type: SMTP) and a fax number (E-mail Type:
FAX)
appear twice. Can I only show E-mail type SMTP and not FAX? Thanks.