Outlook Contacts to Word?

C

Charlie Chapman

I posted this to microsoft.public.outlook.general, prior to finding this Newsgroup, so I'm
reposting it here.
--------------------------------------------------------------------------------------------------------
I have Office XP and would like to import my contacts from Outlook Contact List (Name and
addresses) to Word. Is there a way to do this? I'm also looking at extracting and
importing to Word only certain "categories" of Contacts.

Any suggestions appreciated.
Charlie
******************************************************
Charlie Chapman
NOTE: Remove "NOSPAM" to respond via Email
 
C

Charlie Chapman

Thanks, I will take a look at that approach and see how it works.
Charlie
"Russ Valentine [MVP-Outlook]" <[email protected]> wrote:
Not sure I understand. Word uses Outlook's Address Book. Do you mean you
just want to create a list of your Outlook Contact's in a Word document? If
so, just use a mail merge. Outlook uses Word for performing mail merge
functions such as Form Letters, mailing labels, envelopes, and fax or email
merges. For an overview of these functions take a look here:
http://www.slipstick.com/contacts/printlabel.htm

******************************************************
Charlie Chapman
NOTE: Remove "NOSPAM" to respond via Email
 
C

Charlie Chapman

Well, Russ,
I tried your suggestion and got as far as having the necessary contacts extracted in the
Mail Merge Recipients file in the Word document. I then did the "Insert Merge Fields" and
inserted the "Full Name" and "Address" into the Word document. But, I only have one
occurrence of this and if I "View Merged Data", I just get the first record in the
extracted contact list. If I tell it to display the second record, it replaces the first
record's info in the document. I know I need to replicate the name and address for each
record in the extracted file, but do not see how I can do that in Word. I know I'm
missing something, but can't seem to find the right function.

Can you advise as to my missing step?
Thanks
Charlie
"Russ Valentine [MVP-Outlook]" <[email protected]> wrote:
Not sure I understand. Word uses Outlook's Address Book. Do you mean you
just want to create a list of your Outlook Contact's in a Word document? If
so, just use a mail merge. Outlook uses Word for performing mail merge
functions such as Form Letters, mailing labels, envelopes, and fax or email
merges. For an overview of these functions take a look here:
http://www.slipstick.com/contacts/printlabel.htm

******************************************************
Charlie Chapman
NOTE: Remove "NOSPAM" to respond via Email
 
R

Russ Valentine [MVP-Outlook]

Not with what little you've told me. .
List versions.
List steps more precisely.
--
Russ Valentine
[MVP-Outlook]
Charlie Chapman said:
Well, Russ,
I tried your suggestion and got as far as having the necessary contacts extracted in the
Mail Merge Recipients file in the Word document. I then did the "Insert Merge Fields" and
inserted the "Full Name" and "Address" into the Word document. But, I only have one
occurrence of this and if I "View Merged Data", I just get the first record in the
extracted contact list. If I tell it to display the second record, it replaces the first
record's info in the document. I know I need to replicate the name and address for each
record in the extracted file, but do not see how I can do that in Word. I know I'm
missing something, but can't seem to find the right function.

Can you advise as to my missing step?
Thanks
Charlie
"Russ Valentine [MVP-Outlook]" <[email protected]> wrote:
Not sure I understand. Word uses Outlook's Address Book. Do you mean you
just want to create a list of your Outlook Contact's in a Word document? If
so, just use a mail merge. Outlook uses Word for performing mail merge
functions such as Form Letters, mailing labels, envelopes, and fax or email
merges. For an overview of these functions take a look here:
http://www.slipstick.com/contacts/printlabel.htm

******************************************************
Charlie Chapman
NOTE: Remove "NOSPAM" to respond via Email
 
C

Charlie Chapman

Ok,
Office XP (both Outlook and Word)

In Outlook Contact View, choose the view I want (limit contacts in current view by
Category - about 100 contacts included)
Then Tools/Mail Merge - select "all contacts in current view" & "contact fields in current
view (name and address)" - Select "new document & document type of catalog", click ok
Word starts with a new document. In Word, from merge toolbar - select "insert merge
fields" - select "Full Name & Mailing Address" from available fields. Close window and
now have one item of Name and Address in the document. If I select, "view merged data",
the first record from the contact list is displayed. If I click the second record on the
tool bar, it replaces the first record in this one occurrence in the document.

The question is, how does one replicate the one occurrence of "name & address" in the
document, so all the extracted contacts (about 100) are displayed in the document. That
is where I am stuck.

Hope this explains it better.
Charlie
"Russ Valentine [MVP-Outlook]" <[email protected]> wrote:
Not with what little you've told me. .
List versions.
List steps more precisely.

******************************************************
Charlie Chapman
NOTE: Remove "NOSPAM" to respond via Email
 
R

Russ Valentine [MVP-Outlook]

"Complete the merge"
--
Russ Valentine
[MVP-Outlook]
Charlie Chapman said:
Ok,
Office XP (both Outlook and Word)

In Outlook Contact View, choose the view I want (limit contacts in current view by
Category - about 100 contacts included)
Then Tools/Mail Merge - select "all contacts in current view" & "contact fields in current
view (name and address)" - Select "new document & document type of catalog", click ok
Word starts with a new document. In Word, from merge toolbar - select "insert merge
fields" - select "Full Name & Mailing Address" from available fields. Close window and
now have one item of Name and Address in the document. If I select, "view merged data",
the first record from the contact list is displayed. If I click the second record on the
tool bar, it replaces the first record in this one occurrence in the document.

The question is, how does one replicate the one occurrence of "name & address" in the
document, so all the extracted contacts (about 100) are displayed in the document. That
is where I am stuck.

Hope this explains it better.
Charlie
"Russ Valentine [MVP-Outlook]" <[email protected]> wrote:
Not with what little you've told me. .
List versions.
List steps more precisely.

******************************************************
Charlie Chapman
NOTE: Remove "NOSPAM" to respond via Email
 
C

Charlie Chapman

Thanks for the reply Russ - and I hate to be a "pest", but I don't see the option to
"complete the merge"? I might be missing something on my toolbar (other wording or
something).
Thanks again
Charlie
"Russ Valentine [MVP-Outlook]" <[email protected]> wrote:
"Complete the merge"

******************************************************
Charlie Chapman
NOTE: Remove "NOSPAM" to respond via Email
 

Ask a Question

Want to reply to this thread or ask your own question?

You'll need to choose a username for the site, which only take a couple of moments. After that, you can post your question and our members will help you out.

Ask a Question

Top