Outlook Form

[Welthey]

I am trying to make some changes on a form in Outlook. I want to add a CC
box that will contain two names that auto populate when the form opens. Is
this possible?

thank you

 

[Sue Mosher [MVP-Outlook]]

Yes, but the details would depend on just where this "auto populate" information is supposed to come from. Whether it's a good idea is a completely different issue, one that depends on the purpose and audience for this form.

 

[Welthey]

The information that I need to auto populate would be from the global
directory. I have a CC field and when type in the names they appear but I
just can't get them to stay.

 

[Sue Mosher [MVP-Outlook]]

"Can't get them to stay" under what circumstances? And waht about my other concerns?

--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54

 

[Welthey]

I need the information to remain on the form at all times because anytime
this form is used those people need to be notified. So I thought instead of
having the user add them to the form, and at the risk of them forgetting,
there would be a way for them to automatically be CC when the form goes out.

 

[Sue Mosher [MVP-Outlook]]

We still need more information. Whether this is going to be practical depends on the audience -- all internal? some external? -- your mail environment, and if it's Exchange, whether you can publish a form to the Organizational Forms library.

--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54

 

[Welthey]

The audience that will be using the form is all internal. The documents is
housed on a website and when they need to request something they go to the
website to open the Outlook form. It is not something that they can choose
from Outlook so it is not published to the Organizational Forms Library. I'm
not sure about "Exchange", I don't know exactly what that is.

 

[Sue Mosher [MVP-Outlook]]

Microsoft Exchange is a mail and collaboration server used by many organizations. One of the features it offers is a central location to publish forms so that all users have access to them. This is important because only published forms can run programming code. Your goal -- to keep two CC recipients on items created by a message form -- requires code. The best you can do with forms "housed on a website," presumably as .oft files, is add the CC recipients before saving the .oft file. You won't be able to prevent the users from removing those CC recipients.

--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54