Outlook help please!

[golfinray]

I am no expert on outlook, but I have been asked if there is a way to:
1. put maybe 100 emails into a folder, already addressed and ready to go.
2. Then at the appointed date, send them all
3. Each email will go to a different school district but they all need to go
out on the same date at basically the same time. Could we pull an address
book of all the school districts in that area, make each say basically the
same thing (like a form letter) with a different address on each, then send
them all at once? Thanks so much!!!

 

[K. Orland]

You don't say what type of mail account you're using?

With Outlook, you can create and email and queue it up to send at a later
date - delayed delivery. The email sits in your Outbox until the appropriate
time.

Whether or not you must leave Outlook open will depend upon the type of mail
server you connect to. With Exchange, you don't have to have Outlook open
since everything is handled on the server end, including the mailbox.

In the email you're composing, click on the Options button. You'll see there
is a "do not deliver before" box to check.

I don't work much with POP3 accounts, mostly I deal with Exchange and
Outlook so if you have a POP3 account please advise and someone else can help
you with more specific information and instructions.

 

[golfinray]

Thanks so much! We do use an exchange server so that is not a problem. Can
you make a "form" letter and drop a whole bunch of different addresses on
them and then just "store" them in that "to be delivered later" box until
time to send? Thanks again!!!

 

[K. Orland]

You may want to create a template for that form letter if you're going to use
it alot but yes, that is basically what you can do.

Create an email, set it for delayed delivery, and off it goes at the
assigned time. Just be very careful about choosing date and time. It's easy
to make a mistake.

 

[Diane Poremsky [MVP]]

you can either do a mail merge or use a distribution list in the BCC field.
if you do a DL you can set it to send at a later date.

--
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[Jan Groshan]

I would think you could create a GROUP in your contacts that would be all of
the school districts' email addresses, create a single email, and then opt
to delay send by going to Tools Options.

 

[Brian Tillman [MVP - Outlook]]

I would think you could create a GROUP in your contacts that would be all of
the school districts' email addresses, create a single email, and then opt to
delay send by going to Tools Options.

Outlook doesn't have anything called a "group" in a Contacts folder.

 

[Jan]

My error ..... how about a Distribution List ?

Outlook doesn't have anything called a "group" in a Contacts folder.