Outlook rules restrictions

Z

Zadig Galbaras

Hi...

Is there a limit to the list of senders in a rule which copy mail from
certain senders to a certain folder?

I have this rule, containing 28 different addresses or parts of addresses,
and today I can't seem to add any... :-(

--

Regards
Zadig Galbaras
(nick)
www.tresfjording.com
-----
 
B

Brian Tillman

Zadig Galbaras said:
Is there a limit to the list of senders in a rule which copy mail from
certain senders to a certain folder?

I have this rule, containing 28 different addresses or parts of
addresses, and today I can't seem to add any... :-(
Click to expand...

What happens when you try? What version of Outlook? What type of account?
 
D

Diane Poremsky [MVP]

there are limitations to the size of a rule. It's based on characters, not
addresses or words. Try adding a couple of characters at a time till it
stops allowing more, then copy and paste it into notepad to count the
characters - The folder name and path is also counted, so take that into
account too. I thought it was 255, but I forget for sure.

You can squeeze more names in by shortening the addresses as much as
possible - use domains only etc - and by using a shorter folder name at the
top level of the mailbox.
 
Z

Zadig Galbaras

Thank you Diane, that was the answer I was looking for.
I'll just start another rule for further managing of mail going in this
particular folder...


--

Regards
Zadig Galbaras
(nick)
www.tresfjording.com
 
B

Brian Tillman

Zadig Galbaras said:
nothing happens.... zilch.... after i click on run...
Click to expand...

How do you know that the rule isn't doing what it should - that nothing
matches the condition?
 
V

VanguardLH

Zadig said:
Is there a limit to the list of senders in a rule which copy mail from
certain senders to a certain folder?

I have this rule, containing 28 different addresses or parts of addresses,
and today I can't seem to add any... :-(
Click to expand...

If the sender list is long, why bother entering them all in a rule?
Create a new contact-type folder and enter them there. Then use the
clause "sender is in <contactfolder> Address Book" in your rule. Rather
than trying to manage a ridiculously long rule comprised of dozens,
hundreds, or thousands of e-mail addresses, you have them easily
manageable within a contact-type folder.
 
Z

Zadig Galbaras

The condition, "senders address contains", was copied from the
"from"-section in the e-mail alternatives, into a rule to move the mail to a
folder.
During several tries, trying several possibilities, the mail still resided
in the inbox, making me think I reached some kind of a limit somewhere.

--

Regards
Zadig Galbaras
(nick)
www.tresfjording.com
 
B

Brian Tillman

Zadig Galbaras said:
The condition, "senders address contains", was copied from the
"from"-section in the e-mail alternatives, into a rule to move the
mail to a folder.
During several tries, trying several possibilities, the mail still
resided in the inbox, making me think I reached some kind of a limit
somewhere.
Click to expand...

Is the problem that the message gets copied instead of moved? Add the "stop
processing more rules" action to any rule that moves a message.
 
V

VanguardLH

in
Is that possible in a POP-configuration?
I have to run Outlook in exchange server mode to do that, don't I?
Click to expand...

Rules apply to both POP and Exchange accounts. If you want a rule to
differentiate between which account upon which it interrogates the
e-mails then add the clause that specifies through which account the
e-mail got received.
 
B

Brian Tillman

Zadig Galbaras said:
no.... move, not copy...
Click to expand...

I know that's what you want, but what happens in reality? You said that the
message stays in the Inbox, but is that ALL that happens? Does a copy ALSO
get placed in the destination folder?
 
B

Brian Tillman

Zadig Galbaras said:
nope, no copy is surfaceing in the target folder.
Click to expand...

What happens if, instead of copying the entire From address, that you use,
say, only the username portion of the address in the "with specific words in
the sender's address" condition?
 

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