outlook rules

R

Raul

i have set up a rule in Outlook 2007 to forward email to my blackberry when
it comes from an individual.

Does Outlook have to be opened in order for this to happen? i have Exchange
2003 and Outlook 2007 and will like this rule to execute when email arrives
in exchange even if outlook is not open.

Thanks for your help,
Raul Rego
NJPIES
 
V

Vince Averello [MVP - Outlook]

The rule should work if Outlook is closed since the Exchange Server should
do the work. Just make sure the rule shows as a server-side rule.
 
D

Diane Poremsky [MVP]

R

Raul

this is the rule I have that doesnt work:
From People or Distribution List
Apply this rule after the message arrives
from: email addresses
forward it to: email address {my blackberry addr}

I have gotten numerous email from people in the distribution list BUT none
were forwared to my blackberry email. I tested my blackberry email by
sending myself an email and it works fine. Thus, the problem resides with
the rule.

thanks, for any help you can provide
Raul Rego
NJPIES
 
M

Milly Staples [MVP - Outlook]

The rule will forward mail from the DL, not people IN the DL. If you receive mail from DivisionMail DL and Mary, John and Bob are all in this DivisionMail DL, you will not receive mail from the individuals Mary, John or Bob.

It is much better to use categories for contacts to be able to quickly and on the fly configure rules and other items to use the category rather than a DL. Create a category called "blackberry forwarding" and add that to the contacts you want forwarded to your blackberry. Then modify your rule to use the category.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact.
How to ask a question:
http://support.microsoft.com/KB/555375


After furious head scratching, Raul asked:

| this is the rule I have that doesnt work:
| From People or Distribution List
| Apply this rule after the message arrives
| from: email addresses
| forward it to: email address {my blackberry addr}
|
| I have gotten numerous email from people in the distribution list BUT
| none were forwared to my blackberry email. I tested my blackberry
| email by sending myself an email and it works fine. Thus, the
| problem resides with the rule.
|
| thanks, for any help you can provide
| Raul Rego
| NJPIES
|
|
| || Raul wrote:
||
||| i have set up a rule in Outlook 2007 to forward email to my
||| blackberry when
||| it comes from an individual.
|||
||| Does Outlook have to be opened in order for this to happen? i have
||| Exchange
||| 2003 and Outlook 2007 and will like this rule to execute when email
||| arrives
||| in exchange even if outlook is not open.
||
|| Don't any clauses to a rule that would force it to be a client-side
|| rule. For example, if you mark a message as read, it is a
|| client-side rule. Only the client knows if it has previously opened
|| an item for viewing or not. When you look at the list of rules, you
|| should be able to determine which are server- and client-side rules.
 
D

Diane Poremsky [MVP]

For this to work you need two rules - one that assigns the category based on
the sender and a second that forwards mail with that category.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
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Milly Staples said:
The rule will forward mail from the DL, not people IN the DL. If you
receive mail from DivisionMail DL and Mary, John and Bob are all in this
DivisionMail DL, you will not receive mail from the individuals Mary, John
or Bob.

It is much better to use categories for contacts to be able to quickly and
on the fly configure rules and other items to use the category rather than
a DL. Create a category called "blackberry forwarding" and add that to
the contacts you want forwarded to your blackberry. Then modify your rule
to use the category.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact.
How to ask a question:
http://support.microsoft.com/KB/555375


After furious head scratching, Raul asked:

| this is the rule I have that doesnt work:
| From People or Distribution List
| Apply this rule after the message arrives
| from: email addresses
| forward it to: email address {my blackberry addr}
|
| I have gotten numerous email from people in the distribution list BUT
| none were forwared to my blackberry email. I tested my blackberry
| email by sending myself an email and it works fine. Thus, the
| problem resides with the rule.
|
| thanks, for any help you can provide
| Raul Rego
| NJPIES
|
|
| || Raul wrote:
||
||| i have set up a rule in Outlook 2007 to forward email to my
||| blackberry when
||| it comes from an individual.
|||
||| Does Outlook have to be opened in order for this to happen? i have
||| Exchange
||| 2003 and Outlook 2007 and will like this rule to execute when email
||| arrives
||| in exchange even if outlook is not open.
||
|| Don't any clauses to a rule that would force it to be a client-side
|| rule. For example, if you mark a message as read, it is a
|| client-side rule. Only the client knows if it has previously opened
|| an item for viewing or not. When you look at the list of rules, you
|| should be able to determine which are server- and client-side rules.
Click to expand...
 
R

Raul

Sorry but I dont understand. My rule is as follows:
1) apply this rule after email arrives from email addresses. All these
emails from outside NOT from the domain or my exchange.

2) Forward it to: my blackberry email addr which is also out of the domain.
Basically a POP email assigned to me when I got the blackberry with data
services.



The rule will forward mail from the DL, not people IN the DL. If you
receive mail from DivisionMail DL and Mary, John and Bob are all in this
DivisionMail DL, you will not receive mail from the individuals Mary, John
or Bob.

It is much better to use categories for contacts to be able to quickly and
on the fly configure rules and other items to use the category rather than a
DL. Create a category called "blackberry forwarding" and add that to the
contacts you want forwarded to your blackberry. Then modify your rule to
use the category.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact.
How to ask a question:
http://support.microsoft.com/KB/555375


After furious head scratching, Raul asked:

| this is the rule I have that doesnt work:
| From People or Distribution List
| Apply this rule after the message arrives
| from: email addresses
| forward it to: email address {my blackberry addr}
|
| I have gotten numerous email from people in the distribution list BUT
| none were forwared to my blackberry email. I tested my blackberry
| email by sending myself an email and it works fine. Thus, the
| problem resides with the rule.
|
| thanks, for any help you can provide
| Raul Rego
| NJPIES
|
|
| || Raul wrote:
||
||| i have set up a rule in Outlook 2007 to forward email to my
||| blackberry when
||| it comes from an individual.
|||
||| Does Outlook have to be opened in order for this to happen? i have
||| Exchange
||| 2003 and Outlook 2007 and will like this rule to execute when email
||| arrives
||| in exchange even if outlook is not open.
||
|| Don't any clauses to a rule that would force it to be a client-side
|| rule. For example, if you mark a message as read, it is a
|| client-side rule. Only the client knows if it has previously opened
|| an item for viewing or not. When you look at the list of rules, you
|| should be able to determine which are server- and client-side rules.
 
R

Rick

I have the same problem. I have a rule to auto forward email from a
particular person to several email addresses. Only the people who internal
addresses are receiving them. Those with addresses outside our company
server do not get them even thought they have a valid address, but those on
the server do.

How do Raul and I set up a rule that will forward emails outside the server
to other addresses (i.e. (e-mail address removed))?

Raul said:
Sorry but I dont understand. My rule is as follows:
1) apply this rule after email arrives from email addresses. All these
emails from outside NOT from the domain or my exchange.

2) Forward it to: my blackberry email addr which is also out of the domain.
Basically a POP email assigned to me when I got the blackberry with data
services.



The rule will forward mail from the DL, not people IN the DL. If you
receive mail from DivisionMail DL and Mary, John and Bob are all in this
DivisionMail DL, you will not receive mail from the individuals Mary, John
or Bob.

It is much better to use categories for contacts to be able to quickly and
on the fly configure rules and other items to use the category rather than a
DL. Create a category called "blackberry forwarding" and add that to the
contacts you want forwarded to your blackberry. Then modify your rule to
use the category.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact.
How to ask a question:
http://support.microsoft.com/KB/555375


After furious head scratching, Raul asked:

| this is the rule I have that doesnt work:
| From People or Distribution List
| Apply this rule after the message arrives
| from: email addresses
| forward it to: email address {my blackberry addr}
|
| I have gotten numerous email from people in the distribution list BUT
| none were forwared to my blackberry email. I tested my blackberry
| email by sending myself an email and it works fine. Thus, the
| problem resides with the rule.
|
| thanks, for any help you can provide
| Raul Rego
| NJPIES
|
|
| || Raul wrote:
||
||| i have set up a rule in Outlook 2007 to forward email to my
||| blackberry when
||| it comes from an individual.
|||
||| Does Outlook have to be opened in order for this to happen? i have
||| Exchange
||| 2003 and Outlook 2007 and will like this rule to execute when email
||| arrives
||| in exchange even if outlook is not open.
||
|| Don't any clauses to a rule that would force it to be a client-side
|| rule. For example, if you mark a message as read, it is a
|| client-side rule. Only the client knows if it has previously opened
|| an item for viewing or not. When you look at the list of rules, you
|| should be able to determine which are server- and client-side rules.
Click to expand...
 
M

Milly Staples [MVP - Outlook]

By default, Exchange denies replies and forwards to the Internet for both the OOF and rules. Check with your Exchange admin to see if this is absolutely necessary or if it can be changed.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact.
How to ask a question: http://support.microsoft.com/KB/555375


After furious head scratching, Rick asked:

| I have the same problem. I have a rule to auto forward email from a
| particular person to several email addresses. Only the people who
| internal addresses are receiving them. Those with addresses outside
| our company server do not get them even thought they have a valid
| address, but those on the server do.
|
| How do Raul and I set up a rule that will forward emails outside the
| server to other addresses (i.e. (e-mail address removed))?
|
| "Raul" wrote:
|
|| Sorry but I dont understand. My rule is as follows:
|| 1) apply this rule after email arrives from email addresses. All
|| these emails from outside NOT from the domain or my exchange.
||
|| 2) Forward it to: my blackberry email addr which is also out of the
|| domain. Basically a POP email assigned to me when I got the
|| blackberry with data services.
||
||
||
|| || The rule will forward mail from the DL, not people IN the DL. If you
|| receive mail from DivisionMail DL and Mary, John and Bob are all in
|| this DivisionMail DL, you will not receive mail from the individuals
|| Mary, John or Bob.
||
|| It is much better to use categories for contacts to be able to
|| quickly and on the fly configure rules and other items to use the
|| category rather than a DL. Create a category called "blackberry
|| forwarding" and add that to the contacts you want forwarded to your
|| blackberry. Then modify your rule to use the category.
||
|| --
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact.
|| How to ask a question:
|| http://support.microsoft.com/KB/555375
||
||
|| After furious head scratching, Raul asked:
||
||| this is the rule I have that doesnt work:
||| From People or Distribution List
||| Apply this rule after the message arrives
||| from: email addresses
||| forward it to: email address {my blackberry addr}
|||
||| I have gotten numerous email from people in the distribution list
||| BUT none were forwared to my blackberry email. I tested my
||| blackberry email by sending myself an email and it works fine.
||| Thus, the problem resides with the rule.
|||
||| thanks, for any help you can provide
||| Raul Rego
||| NJPIES
|||
|||
||| |||| Raul wrote:
||||
||||| i have set up a rule in Outlook 2007 to forward email to my
||||| blackberry when
||||| it comes from an individual.
|||||
||||| Does Outlook have to be opened in order for this to happen? i
||||| have Exchange
||||| 2003 and Outlook 2007 and will like this rule to execute when
||||| email arrives
||||| in exchange even if outlook is not open.
||||
|||| Don't any clauses to a rule that would force it to be a client-side
|||| rule. For example, if you mark a message as read, it is a
|||| client-side rule. Only the client knows if it has previously
|||| opened an item for viewing or not. When you look at the list of
|||| rules, you should be able to determine which are server- and
|||| client-side rules.
 
R

Rick

Thank you Milly. I will check with our administrator and see what he can do.
If not, I found several add on programs that might do the trick. I
understand the confidentiality issue that others have mentioned, but in our
particular case that would not be an issue. Rick

Milly Staples said:
By default, Exchange denies replies and forwards to the Internet for both the OOF and rules. Check with your Exchange admin to see if this is absolutely necessary or if it can be changed.

--Â
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact.
How to ask a question: http://support.microsoft.com/KB/555375


After furious head scratching, Rick asked:

| I have the same problem. I have a rule to auto forward email from a
| particular person to several email addresses. Only the people who
| internal addresses are receiving them. Those with addresses outside
| our company server do not get them even thought they have a valid
| address, but those on the server do.
|
| How do Raul and I set up a rule that will forward emails outside the
| server to other addresses (i.e. (e-mail address removed))?
|
| "Raul" wrote:
|
|| Sorry but I dont understand. My rule is as follows:
|| 1) apply this rule after email arrives from email addresses. All
|| these emails from outside NOT from the domain or my exchange.
||
|| 2) Forward it to: my blackberry email addr which is also out of the
|| domain. Basically a POP email assigned to me when I got the
|| blackberry with data services.
||
||
||
|| || The rule will forward mail from the DL, not people IN the DL. If you
|| receive mail from DivisionMail DL and Mary, John and Bob are all in
|| this DivisionMail DL, you will not receive mail from the individuals
|| Mary, John or Bob.
||
|| It is much better to use categories for contacts to be able to
|| quickly and on the fly configure rules and other items to use the
|| category rather than a DL. Create a category called "blackberry
|| forwarding" and add that to the contacts you want forwarded to your
|| blackberry. Then modify your rule to use the category.
||
|| --
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact.
|| How to ask a question:
|| http://support.microsoft.com/KB/555375
||
||
|| After furious head scratching, Raul asked:
||
||| this is the rule I have that doesnt work:
||| From People or Distribution List
||| Apply this rule after the message arrives
||| from: email addresses
||| forward it to: email address {my blackberry addr}
|||
||| I have gotten numerous email from people in the distribution list
||| BUT none were forwared to my blackberry email. I tested my
||| blackberry email by sending myself an email and it works fine.
||| Thus, the problem resides with the rule.
|||
||| thanks, for any help you can provide
||| Raul Rego
||| NJPIES
|||
|||
||| |||| Raul wrote:
||||
||||| i have set up a rule in Outlook 2007 to forward email to my
||||| blackberry when
||||| it comes from an individual.
|||||
||||| Does Outlook have to be opened in order for this to happen? i
||||| have Exchange
||||| 2003 and Outlook 2007 and will like this rule to execute when
||||| email arrives
||||| in exchange even if outlook is not open.
||||
|||| Don't any clauses to a rule that would force it to be a client-side
|||| rule. For example, if you mark a message as read, it is a
|||| client-side rule. Only the client knows if it has previously
|||| opened an item for viewing or not. When you look at the list of
|||| rules, you should be able to determine which are server- and
|||| client-side rules.
Click to expand...
 
M

Milly Staples [MVP - Outlook]

The issue with forwarding to the Internet is not so much one of
confidentiality, but of starting a mail loop that can bring down the
Exchange server.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact.
How to ask a question: http://support.microsoft.com/KB/555375


After furious head scratching, Rick asked:

| Thank you Milly. I will check with our administrator and see what he
| can do. If not, I found several add on programs that might do the
| trick. I understand the confidentiality issue that others have
| mentioned, but in our particular case that would not be an issue.
| Rick
|
| "Milly Staples [MVP - Outlook]" wrote:
|
|| By default, Exchange denies replies and forwards to the Internet for
|| both the OOF and rules. Check with your Exchange admin to see if
|| this is absolutely necessary or if it can be changed.
||
|| --Â
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact.
|| How to ask a question: http://support.microsoft.com/KB/555375
||
||
|| After furious head scratching, Rick asked:
||
||| I have the same problem. I have a rule to auto forward email from a
||| particular person to several email addresses. Only the people who
||| internal addresses are receiving them. Those with addresses outside
||| our company server do not get them even thought they have a valid
||| address, but those on the server do.
|||
||| How do Raul and I set up a rule that will forward emails outside the
||| server to other addresses (i.e. (e-mail address removed))?
|||
||| "Raul" wrote:
|||
|||| Sorry but I dont understand. My rule is as follows:
|||| 1) apply this rule after email arrives from email addresses. All
|||| these emails from outside NOT from the domain or my exchange.
||||
|||| 2) Forward it to: my blackberry email addr which is also out of the
|||| domain. Basically a POP email assigned to me when I got the
|||| blackberry with data services.
||||
||||
||||
|||| |||| The rule will forward mail from the DL, not people IN the DL. If
|||| you receive mail from DivisionMail DL and Mary, John and Bob are
|||| all in this DivisionMail DL, you will not receive mail from the
|||| individuals Mary, John or Bob.
||||
|||| It is much better to use categories for contacts to be able to
|||| quickly and on the fly configure rules and other items to use the
|||| category rather than a DL. Create a category called "blackberry
|||| forwarding" and add that to the contacts you want forwarded to your
|||| blackberry. Then modify your rule to use the category.
||||
|||| --
|||| Milly Staples [MVP - Outlook]
||||
|||| Post all replies to the group to keep the discussion intact.
|||| How to ask a question:
|||| http://support.microsoft.com/KB/555375
||||
||||
|||| After furious head scratching, Raul asked:
||||
||||| this is the rule I have that doesnt work:
||||| From People or Distribution List
||||| Apply this rule after the message arrives
||||| from: email addresses
||||| forward it to: email address {my blackberry addr}
|||||
||||| I have gotten numerous email from people in the distribution list
||||| BUT none were forwared to my blackberry email. I tested my
||||| blackberry email by sending myself an email and it works fine.
||||| Thus, the problem resides with the rule.
|||||
||||| thanks, for any help you can provide
||||| Raul Rego
||||| NJPIES
|||||
|||||
||||| |||||| Raul wrote:
||||||
||||||| i have set up a rule in Outlook 2007 to forward email to my
||||||| blackberry when
||||||| it comes from an individual.
|||||||
||||||| Does Outlook have to be opened in order for this to happen? i
||||||| have Exchange
||||||| 2003 and Outlook 2007 and will like this rule to execute when
||||||| email arrives
||||||| in exchange even if outlook is not open.
||||||
|||||| Don't any clauses to a rule that would force it to be a
|||||| client-side rule. For example, if you mark a message as read,
|||||| it is a client-side rule. Only the client knows if it has
|||||| previously opened an item for viewing or not. When you look at
|||||| the list of rules, you should be able to determine which are
|||||| server- and client-side rules.
 

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