Outlook signatures attached to individual Contacts

[Jim D]

Even though I can create multiple signatures for new/reply/forwarded emails,
the option is one for new &/or one for replies/forwards or none. However, if
I create a business signature, a business reply signature, a friends/family
signature, I either have to accept the same for all similar functions (i.e.
-- replies, whether business or family must be the same signature). What
would be nice is to have the ability to do the following:

In the email contact, specify what signature I'd like to use for new,
replies/forwards, &/or all, etc.
*For example, my sister sends me an email. My current setting in the
Signatures setup is to reply w/ "First & Last Name". However, my sister does
not need my last name. Sure it's simple enough to scroll down and erase my
last name after completing my email, but that negates the pupose of the
automation. OR, I could opt for "no signature" in the Signature setup and
insert it from the Insert drop down menu, which is unnecessary movement. OR,
I could use the Insert drop down menu to insert the signature for my family
and then erase the automatic "First & Last Name" signature I originally set
up in the Signatures setup menu - one more time, why automate if I have
partially negate.

**My suggestion is to provide a place in the Outlook contact information
section for me to assign specific signatures for individual contact members.
Using my sister example again. In my sister's information contact card, I
should be able to assign a new message signature and a reply/forward message
signature for her card. Similar for every contact in my address book.
However, if I choose NOT to assign a signature for certain contacts, the
signature I assigned in the setup menu under Options would be applied to
emails as stipulated for new, reply, forward, etc.

***If this could not be added to the Contact info card, then I'd suggest
being able to create a rule for this scenario. Rule starts: 1) sister name is
in the From section of a received email - check that condition, 2) reply with
specified signature - thus allowing me to select which signature I'd like to
apply to replies/forwards to my sister. Should be simple to set up for each
contact I'd like to apply specific signatures to their emails.

****Last, if the above are NOT possible, then create a dedicated keystroke
for signatures. Therefore, I'd select "None" for signatures to be applied to
new or reply/forward emails. Once an email had been completed, I'd bring up
the signature options and click to insert which signature was appropriate.

This would be a great feature to have for the signatures portion, as I love
having as much automation as possible or simplified keystroking -- less mouse
movement. Typing and then having to move to the mouse and then back to the
keyboard is not efficient.

Let me know what you think of my suggestion(s) OR if I am unaware of an
automation already in place.

Thanks

--
Jim D
preferred reply to: (e-mail address removed)

----------------
This post is a suggestion for Microsoft, and Microsoft responds to the
suggestions with the most votes. To vote for this suggestion, click the "I
Agree" button in the message pane. If you do not see the button, follow this
link to open the suggestion in the Microsoft Web-based Newsreader and then
click "I Agree" in the message pane.

http://www.microsoft.com/office/com...1ae36414&dg=microsoft.public.outlook.contacts

 

[Milly Staples [MVP - Outlook]]

What version of Outlook are you using? If 2003, simply right click on the
signature and choose another. I have over 50 signatures (yeah, I am a
packrat!) and I can swiftly change what signature I use in a few seconds.
(Note - you must be using Word 2003 for this to work.)

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Jim D asked:

| Even though I can create multiple signatures for new/reply/forwarded
| emails, the option is one for new &/or one for replies/forwards or
| none. However, if I create a business signature, a business reply
| signature, a friends/family signature, I either have to accept the
| same for all similar functions (i.e. -- replies, whether business or
| family must be the same signature). What would be nice is to have the
| ability to do the following:
|
| In the email contact, specify what signature I'd like to use for new,
| replies/forwards, &/or all, etc.
| *For example, my sister sends me an email. My current setting in the
| Signatures setup is to reply w/ "First & Last Name". However, my
| sister does not need my last name. Sure it's simple enough to scroll
| down and erase my last name after completing my email, but that
| negates the pupose of the automation. OR, I could opt for "no
| signature" in the Signature setup and insert it from the Insert drop
| down menu, which is unnecessary movement. OR, I could use the Insert
| drop down menu to insert the signature for my family and then erase
| the automatic "First & Last Name" signature I originally set up in
| the Signatures setup menu - one more time, why automate if I have
| partially negate.
|
| **My suggestion is to provide a place in the Outlook contact
| information section for me to assign specific signatures for
| individual contact members. Using my sister example again. In my
| sister's information contact card, I should be able to assign a new
| message signature and a reply/forward message signature for her card.
| Similar for every contact in my address book. However, if I choose
| NOT to assign a signature for certain contacts, the signature I
| assigned in the setup menu under Options would be applied to emails
| as stipulated for new, reply, forward, etc.
|
| ***If this could not be added to the Contact info card, then I'd
| suggest being able to create a rule for this scenario. Rule starts:
| 1) sister name is in the From section of a received email - check
| that condition, 2) reply with specified signature - thus allowing me
| to select which signature I'd like to apply to replies/forwards to my
| sister. Should be simple to set up for each contact I'd like to apply
| specific signatures to their emails.
|
| ****Last, if the above are NOT possible, then create a dedicated
| keystroke for signatures. Therefore, I'd select "None" for signatures
| to be applied to new or reply/forward emails. Once an email had been
| completed, I'd bring up the signature options and click to insert
| which signature was appropriate.
|
| This would be a great feature to have for the signatures portion, as
| I love having as much automation as possible or simplified
| keystroking -- less mouse movement. Typing and then having to move to
| the mouse and then back to the keyboard is not efficient.
|
| Let me know what you think of my suggestion(s) OR if I am unaware of
| an automation already in place.
|
| Thanks

 

[Jim D]

Miley,
I'm using 2003 -- but I'm not sure what you mean by "right click on the
signature and choose another". Do you mean when the new or reply email
message window appears in Outlook 2003? If so, that didn't work for me. And,
are you meaning if I'm using Word 2003 as my email editor? I opened up a new
email w/Word 2003 as my email editor and yes, that option is available in
there...however, I prefer to use Outlook 2003 as my email editor and I'm
making that suggestion for that product, not the Word email editor. If I'm
still missing it in my Outlook program, please point me in the right
direction.

Thanks for your response.
--
Jim D

What version of Outlook are you using? If 2003, simply right click on the
signature and choose another. I have over 50 signatures (yeah, I am a
packrat!) and I can swiftly change what signature I use in a few seconds.
(Note - you must be using Word 2003 for this to work.)

--Â
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Jim D asked:

| Even though I can create multiple signatures for new/reply/forwarded
| emails, the option is one for new &/or one for replies/forwards or
| none. However, if I create a business signature, a business reply
| signature, a friends/family signature, I either have to accept the
| same for all similar functions (i.e. -- replies, whether business or
| family must be the same signature). What would be nice is to have the
| ability to do the following:
|
| In the email contact, specify what signature I'd like to use for new,
| replies/forwards, &/or all, etc.
| *For example, my sister sends me an email. My current setting in the
| Signatures setup is to reply w/ "First & Last Name". However, my
| sister does not need my last name. Sure it's simple enough to scroll
| down and erase my last name after completing my email, but that
| negates the pupose of the automation. OR, I could opt for "no
| signature" in the Signature setup and insert it from the Insert drop
| down menu, which is unnecessary movement. OR, I could use the Insert
| drop down menu to insert the signature for my family and then erase
| the automatic "First & Last Name" signature I originally set up in
| the Signatures setup menu - one more time, why automate if I have
| partially negate.
|
| **My suggestion is to provide a place in the Outlook contact
| information section for me to assign specific signatures for
| individual contact members. Using my sister example again. In my
| sister's information contact card, I should be able to assign a new
| message signature and a reply/forward message signature for her card.
| Similar for every contact in my address book. However, if I choose
| NOT to assign a signature for certain contacts, the signature I
| assigned in the setup menu under Options would be applied to emails
| as stipulated for new, reply, forward, etc.
|
| ***If this could not be added to the Contact info card, then I'd
| suggest being able to create a rule for this scenario. Rule starts:
| 1) sister name is in the From section of a received email - check
| that condition, 2) reply with specified signature - thus allowing me
| to select which signature I'd like to apply to replies/forwards to my
| sister. Should be simple to set up for each contact I'd like to apply
| specific signatures to their emails.
|
| ****Last, if the above are NOT possible, then create a dedicated
| keystroke for signatures. Therefore, I'd select "None" for signatures
| to be applied to new or reply/forward emails. Once an email had been
| completed, I'd bring up the signature options and click to insert
| which signature was appropriate.
|
| This would be a great feature to have for the signatures portion, as
| I love having as much automation as possible or simplified
| keystroking -- less mouse movement. Typing and then having to move to
| the mouse and then back to the keyboard is not efficient.
|
| Let me know what you think of my suggestion(s) OR if I am unaware of
| an automation already in place.
|
| Thanks

 

[Milly Staples [MVP - Outlook]]

The next version of Outlook will use Word by default as the message editor
so your suggestion is a moot point. (not really full blown Word but the
"essence" of Word.)

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Jim D asked:

| Miley,
| I'm using 2003 -- but I'm not sure what you mean by "right click on
| the signature and choose another". Do you mean when the new or reply
| email message window appears in Outlook 2003? If so, that didn't work
| for me. And, are you meaning if I'm using Word 2003 as my email
| editor? I opened up a new email w/Word 2003 as my email editor and
| yes, that option is available in there...however, I prefer to use
| Outlook 2003 as my email editor and I'm making that suggestion for
| that product, not the Word email editor. If I'm still missing it in
| my Outlook program, please point me in the right direction.
|
| Thanks for your response.
|
|| What version of Outlook are you using? If 2003, simply right click
|| on the signature and choose another. I have over 50 signatures
|| (yeah, I am a packrat!) and I can swiftly change what signature I
|| use in a few seconds. (Note - you must be using Word 2003 for this
|| to work.)
||
|| --Â
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact. All
|| unsolicited mail sent to my personal account will be deleted without
|| reading.
||
|| After furious head scratching, Jim D asked:
||
||| Even though I can create multiple signatures for new/reply/forwarded
||| emails, the option is one for new &/or one for replies/forwards or
||| none. However, if I create a business signature, a business reply
||| signature, a friends/family signature, I either have to accept the
||| same for all similar functions (i.e. -- replies, whether business or
||| family must be the same signature). What would be nice is to have
||| the ability to do the following:
|||
||| In the email contact, specify what signature I'd like to use for
||| new, replies/forwards, &/or all, etc.
||| *For example, my sister sends me an email. My current setting in the
||| Signatures setup is to reply w/ "First & Last Name". However, my
||| sister does not need my last name. Sure it's simple enough to scroll
||| down and erase my last name after completing my email, but that
||| negates the pupose of the automation. OR, I could opt for "no
||| signature" in the Signature setup and insert it from the Insert drop
||| down menu, which is unnecessary movement. OR, I could use the Insert
||| drop down menu to insert the signature for my family and then erase
||| the automatic "First & Last Name" signature I originally set up in
||| the Signatures setup menu - one more time, why automate if I have
||| partially negate.
|||
||| **My suggestion is to provide a place in the Outlook contact
||| information section for me to assign specific signatures for
||| individual contact members. Using my sister example again. In my
||| sister's information contact card, I should be able to assign a new
||| message signature and a reply/forward message signature for her
||| card. Similar for every contact in my address book. However, if I
||| choose NOT to assign a signature for certain contacts, the
||| signature I assigned in the setup menu under Options would be
||| applied to emails as stipulated for new, reply, forward, etc.
|||
||| ***If this could not be added to the Contact info card, then I'd
||| suggest being able to create a rule for this scenario. Rule starts:
||| 1) sister name is in the From section of a received email - check
||| that condition, 2) reply with specified signature - thus allowing me
||| to select which signature I'd like to apply to replies/forwards to
||| my sister. Should be simple to set up for each contact I'd like to
||| apply specific signatures to their emails.
|||
||| ****Last, if the above are NOT possible, then create a dedicated
||| keystroke for signatures. Therefore, I'd select "None" for
||| signatures to be applied to new or reply/forward emails. Once an
||| email had been completed, I'd bring up the signature options and
||| click to insert which signature was appropriate.
|||
||| This would be a great feature to have for the signatures portion, as
||| I love having as much automation as possible or simplified
||| keystroking -- less mouse movement. Typing and then having to move
||| to the mouse and then back to the keyboard is not efficient.
|||
||| Let me know what you think of my suggestion(s) OR if I am unaware of
||| an automation already in place.
|||
||| Thanks

 

[Jim D]

Ok - well, that explains it then...so I guess I better start liking to use
Word as my email editor lol!

And, now, I'll make a kind suggestion back to you as an MVP (having been an
MVP once in my lifetime) - perhaps you might make your "point" known, w/out
sarcasm. The line about it being a "moot" point was unnecessary. This was my
first visit to this forum and your first reply was taken w/a grain of salt
(even though witty sarcasm oozed between the lines), but seeing your second
sarcastic response, I feel it my duty to suggest that you might consider a
class in Customer Service responses to improve your skills in that area. That
is a kind, mere, suggestion, not one to flame you or deride your character.

Overall, thank you for your information, I have so noted the upcoming change.

Have a great and gracious day, Miley,

Jim D
former MVP
--
Jim D

The next version of Outlook will use Word by default as the message editor
so your suggestion is a moot point. (not really full blown Word but the
"essence" of Word.)

--Â
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Jim D asked:

| Miley,
| I'm using 2003 -- but I'm not sure what you mean by "right click on
| the signature and choose another". Do you mean when the new or reply
| email message window appears in Outlook 2003? If so, that didn't work
| for me. And, are you meaning if I'm using Word 2003 as my email
| editor? I opened up a new email w/Word 2003 as my email editor and
| yes, that option is available in there...however, I prefer to use
| Outlook 2003 as my email editor and I'm making that suggestion for
| that product, not the Word email editor. If I'm still missing it in
| my Outlook program, please point me in the right direction.
|
| Thanks for your response.
|
|| What version of Outlook are you using? If 2003, simply right click
|| on the signature and choose another. I have over 50 signatures
|| (yeah, I am a packrat!) and I can swiftly change what signature I
|| use in a few seconds. (Note - you must be using Word 2003 for this
|| to work.)
||
|| --ÂÂ
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact. All
|| unsolicited mail sent to my personal account will be deleted without
|| reading.
||
|| After furious head scratching, Jim D asked:
||
||| Even though I can create multiple signatures for new/reply/forwarded
||| emails, the option is one for new &/or one for replies/forwards or
||| none. However, if I create a business signature, a business reply
||| signature, a friends/family signature, I either have to accept the
||| same for all similar functions (i.e. -- replies, whether business or
||| family must be the same signature). What would be nice is to have
||| the ability to do the following:
|||
||| In the email contact, specify what signature I'd like to use for
||| new, replies/forwards, &/or all, etc.
||| *For example, my sister sends me an email. My current setting in the
||| Signatures setup is to reply w/ "First & Last Name". However, my
||| sister does not need my last name. Sure it's simple enough to scroll
||| down and erase my last name after completing my email, but that
||| negates the pupose of the automation. OR, I could opt for "no
||| signature" in the Signature setup and insert it from the Insert drop
||| down menu, which is unnecessary movement. OR, I could use the Insert
||| drop down menu to insert the signature for my family and then erase
||| the automatic "First & Last Name" signature I originally set up in
||| the Signatures setup menu - one more time, why automate if I have
||| partially negate.
|||
||| **My suggestion is to provide a place in the Outlook contact
||| information section for me to assign specific signatures for
||| individual contact members. Using my sister example again. In my
||| sister's information contact card, I should be able to assign a new
||| message signature and a reply/forward message signature for her
||| card. Similar for every contact in my address book. However, if I
||| choose NOT to assign a signature for certain contacts, the
||| signature I assigned in the setup menu under Options would be
||| applied to emails as stipulated for new, reply, forward, etc.
|||
||| ***If this could not be added to the Contact info card, then I'd
||| suggest being able to create a rule for this scenario. Rule starts:
||| 1) sister name is in the From section of a received email - check
||| that condition, 2) reply with specified signature - thus allowing me
||| to select which signature I'd like to apply to replies/forwards to
||| my sister. Should be simple to set up for each contact I'd like to
||| apply specific signatures to their emails.
|||
||| ****Last, if the above are NOT possible, then create a dedicated
||| keystroke for signatures. Therefore, I'd select "None" for
||| signatures to be applied to new or reply/forward emails. Once an
||| email had been completed, I'd bring up the signature options and
||| click to insert which signature was appropriate.
|||
||| This would be a great feature to have for the signatures portion, as
||| I love having as much automation as possible or simplified
||| keystroking -- less mouse movement. Typing and then having to move
||| to the mouse and then back to the keyboard is not efficient.
|||
||| Let me know what you think of my suggestion(s) OR if I am unaware of
||| an automation already in place.
|||
||| Thanks

 

[Milly Staples [MVP - Outlook]]

Thank you for your good wishes.

As for the suggestion, if you knew me in "real" life, you would know that my
responses mirror how I interact with people with whom I work as well as the
public at large. While it is largely true that the written word is no
substitute for face to face communications, trust me that the tone I use
when speaking to someone face to face ALWAYS has a smile and a wink. Too
bad that it doesn't show here in news groups.

Just out of curiosity, for what product were you an MVP?

s/ Miley <eg>

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Jim D asked:

| Ok - well, that explains it then...so I guess I better start liking
| to use Word as my email editor lol!
|
| And, now, I'll make a kind suggestion back to you as an MVP (having
| been an MVP once in my lifetime) - perhaps you might make your
| "point" known, w/out sarcasm. The line about it being a "moot" point
| was unnecessary. This was my first visit to this forum and your first
| reply was taken w/a grain of salt (even though witty sarcasm oozed
| between the lines), but seeing your second sarcastic response, I feel
| it my duty to suggest that you might consider a class in Customer
| Service responses to improve your skills in that area. That is a
| kind, mere, suggestion, not one to flame you or deride your
| character.
|
| Overall, thank you for your information, I have so noted the upcoming
| change.
|
| Have a great and gracious day, Miley,
|
| Jim D
| former MVP
|
|| The next version of Outlook will use Word by default as the message
|| editor so your suggestion is a moot point. (not really full blown
|| Word but the "essence" of Word.)
||
|| --Â
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact. All
|| unsolicited mail sent to my personal account will be deleted without
|| reading.
||
|| After furious head scratching, Jim D asked:
||
||| Miley,
||| I'm using 2003 -- but I'm not sure what you mean by "right click on
||| the signature and choose another". Do you mean when the new or reply
||| email message window appears in Outlook 2003? If so, that didn't
||| work for me. And, are you meaning if I'm using Word 2003 as my email
||| editor? I opened up a new email w/Word 2003 as my email editor and
||| yes, that option is available in there...however, I prefer to use
||| Outlook 2003 as my email editor and I'm making that suggestion for
||| that product, not the Word email editor. If I'm still missing it in
||| my Outlook program, please point me in the right direction.
|||
||| Thanks for your response.
|||
|||| What version of Outlook are you using? If 2003, simply right click
|||| on the signature and choose another. I have over 50 signatures
|||| (yeah, I am a packrat!) and I can swiftly change what signature I
|||| use in a few seconds. (Note - you must be using Word 2003 for this
|||| to work.)
||||
|||| --ÂÂ
|||| Milly Staples [MVP - Outlook]
||||
|||| Post all replies to the group to keep the discussion intact. All
|||| unsolicited mail sent to my personal account will be deleted
|||| without reading.
||||
|||| After furious head scratching, Jim D asked:
||||
||||| Even though I can create multiple signatures for
||||| new/reply/forwarded emails, the option is one for new &/or one
||||| for replies/forwards or none. However, if I create a business
||||| signature, a business reply signature, a friends/family
||||| signature, I either have to accept the same for all similar
||||| functions (i.e. -- replies, whether business or family must be
||||| the same signature). What would be nice is to have the ability to
||||| do the following:
|||||
||||| In the email contact, specify what signature I'd like to use for
||||| new, replies/forwards, &/or all, etc.
||||| *For example, my sister sends me an email. My current setting in
||||| the Signatures setup is to reply w/ "First & Last Name". However,
||||| my sister does not need my last name. Sure it's simple enough to
||||| scroll down and erase my last name after completing my email, but
||||| that negates the pupose of the automation. OR, I could opt for "no
||||| signature" in the Signature setup and insert it from the Insert
||||| drop down menu, which is unnecessary movement. OR, I could use
||||| the Insert drop down menu to insert the signature for my family
||||| and then erase the automatic "First & Last Name" signature I
||||| originally set up in the Signatures setup menu - one more time,
||||| why automate if I have partially negate.
|||||
||||| **My suggestion is to provide a place in the Outlook contact
||||| information section for me to assign specific signatures for
||||| individual contact members. Using my sister example again. In my
||||| sister's information contact card, I should be able to assign a
||||| new message signature and a reply/forward message signature for
||||| her card. Similar for every contact in my address book. However,
||||| if I choose NOT to assign a signature for certain contacts, the
||||| signature I assigned in the setup menu under Options would be
||||| applied to emails as stipulated for new, reply, forward, etc.
|||||
||||| ***If this could not be added to the Contact info card, then I'd
||||| suggest being able to create a rule for this scenario. Rule
||||| starts: 1) sister name is in the From section of a received email
||||| - check that condition, 2) reply with specified signature - thus
||||| allowing me to select which signature I'd like to apply to
||||| replies/forwards to my sister. Should be simple to set up for
||||| each contact I'd like to apply specific signatures to their
||||| emails.
|||||
||||| ****Last, if the above are NOT possible, then create a dedicated
||||| keystroke for signatures. Therefore, I'd select "None" for
||||| signatures to be applied to new or reply/forward emails. Once an
||||| email had been completed, I'd bring up the signature options and
||||| click to insert which signature was appropriate.
|||||
||||| This would be a great feature to have for the signatures portion,
||||| as I love having as much automation as possible or simplified
||||| keystroking -- less mouse movement. Typing and then having to move
||||| to the mouse and then back to the keyboard is not efficient.
|||||
||||| Let me know what you think of my suggestion(s) OR if I am unaware
||||| of an automation already in place.
|||||
||||| Thanks

 

[Roee]

Actually i think Jim has a good point. Also, this whole "use Insert when not
using Word as editor and not being able to use Insert when does" thing is
confusing and unnecessary. I think Outlook should have an Insert->Signature
submenu regardless of the editor. The fact that Word will be the default
editor for the next versions doesn't make it superfluous, people (maybe like
Jim) might prefer not using Word.

Let's say I'm using Word, but I don't want to use a signature at all as a
default, but only sometimes for certain messages (and yes, more specifically
for certain persons). I can't use Insert->AutoText since I chose a signature
with a design or with several lines (AutoText can't have lines drops, even
tried shift+ENTER). So I *have* to create a default signature and then I can
change it to the special signature with right-click like Milly described.

The signature feature in Outlook is very good indeed, but it can still has
some small improvements...

Roee.

Miley,
I'm using 2003 -- but I'm not sure what you mean by "right click on the
signature and choose another". Do you mean when the new or reply email
message window appears in Outlook 2003? If so, that didn't work for me. And,
are you meaning if I'm using Word 2003 as my email editor? I opened up a new
email w/Word 2003 as my email editor and yes, that option is available in
there...however, I prefer to use Outlook 2003 as my email editor and I'm
making that suggestion for that product, not the Word email editor. If I'm
still missing it in my Outlook program, please point me in the right
direction.

Thanks for your response.
--
Jim D

What version of Outlook are you using? If 2003, simply right click on the
signature and choose another. I have over 50 signatures (yeah, I am a
packrat!) and I can swiftly change what signature I use in a few seconds.
(Note - you must be using Word 2003 for this to work.)

--Â
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Jim D asked:

| Even though I can create multiple signatures for new/reply/forwarded
| emails, the option is one for new &/or one for replies/forwards or
| none. However, if I create a business signature, a business reply
| signature, a friends/family signature, I either have to accept the
| same for all similar functions (i.e. -- replies, whether business or
| family must be the same signature). What would be nice is to have the
| ability to do the following:
|
| In the email contact, specify what signature I'd like to use for new,
| replies/forwards, &/or all, etc.
| *For example, my sister sends me an email. My current setting in the
| Signatures setup is to reply w/ "First & Last Name". However, my
| sister does not need my last name. Sure it's simple enough to scroll
| down and erase my last name after completing my email, but that
| negates the pupose of the automation. OR, I could opt for "no
| signature" in the Signature setup and insert it from the Insert drop
| down menu, which is unnecessary movement. OR, I could use the Insert
| drop down menu to insert the signature for my family and then erase
| the automatic "First & Last Name" signature I originally set up in
| the Signatures setup menu - one more time, why automate if I have
| partially negate.
|
| **My suggestion is to provide a place in the Outlook contact
| information section for me to assign specific signatures for
| individual contact members. Using my sister example again. In my
| sister's information contact card, I should be able to assign a new
| message signature and a reply/forward message signature for her card.
| Similar for every contact in my address book. However, if I choose
| NOT to assign a signature for certain contacts, the signature I
| assigned in the setup menu under Options would be applied to emails
| as stipulated for new, reply, forward, etc.
|
| ***If this could not be added to the Contact info card, then I'd
| suggest being able to create a rule for this scenario. Rule starts:
| 1) sister name is in the From section of a received email - check
| that condition, 2) reply with specified signature - thus allowing me
| to select which signature I'd like to apply to replies/forwards to my
| sister. Should be simple to set up for each contact I'd like to apply
| specific signatures to their emails.
|
| ****Last, if the above are NOT possible, then create a dedicated
| keystroke for signatures. Therefore, I'd select "None" for signatures
| to be applied to new or reply/forward emails. Once an email had been
| completed, I'd bring up the signature options and click to insert
| which signature was appropriate.
|
| This would be a great feature to have for the signatures portion, as
| I love having as much automation as possible or simplified
| keystroking -- less mouse movement. Typing and then having to move to
| the mouse and then back to the keyboard is not efficient.
|
| Let me know what you think of my suggestion(s) OR if I am unaware of
| an automation already in place.
|
| Thanks

 

[Roee]

btw If someone should pick-up on this suggestion, a consideration is also
needed for a situation where thre is more than one recipient with a
customized signature.

Roee.

 

[Jim D]

Yes, Roee, agreed on the multiple recipient capability.

Actually, as I though more about it - having the feature set up to accept
category lists would be helpful as well. For instance, my sisters are check
marked as Family in my category list for contacts. To be able to have the
same signature set for a category would be another ideal feature of the
signature feature, IMHO (very humble at that!)

G'day all,

 

[Sue Mosher [MVP-Outlook]]

It will in Outlook 2007.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

I think Outlook should have an Insert->Signature
submenu regardless of the editor. >>

What version of Outlook are you using? If 2003, simply right click on the
signature and choose another. I have over 50 signatures (yeah, I am a
packrat!) and I can swiftly change what signature I use in a few seconds.
(Note - you must be using Word 2003 for this to work.)

--Â
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Jim D asked:

| Even though I can create multiple signatures for new/reply/forwarded
| emails, the option is one for new &/or one for replies/forwards or
| none. However, if I create a business signature, a business reply
| signature, a friends/family signature, I either have to accept the
| same for all similar functions (i.e. -- replies, whether business or
| family must be the same signature). What would be nice is to have the
| ability to do the following:
|
| In the email contact, specify what signature I'd like to use for new,
| replies/forwards, &/or all, etc.
| *For example, my sister sends me an email. My current setting in the
| Signatures setup is to reply w/ "First & Last Name". However, my
| sister does not need my last name. Sure it's simple enough to scroll
| down and erase my last name after completing my email, but that
| negates the pupose of the automation. OR, I could opt for "no
| signature" in the Signature setup and insert it from the Insert drop
| down menu, which is unnecessary movement. OR, I could use the Insert
| drop down menu to insert the signature for my family and then erase
| the automatic "First & Last Name" signature I originally set up in
| the Signatures setup menu - one more time, why automate if I have
| partially negate.
|
| **My suggestion is to provide a place in the Outlook contact
| information section for me to assign specific signatures for
| individual contact members. Using my sister example again. In my
| sister's information contact card, I should be able to assign a new
| message signature and a reply/forward message signature for her card.
| Similar for every contact in my address book. However, if I choose
| NOT to assign a signature for certain contacts, the signature I
| assigned in the setup menu under Options would be applied to emails
| as stipulated for new, reply, forward, etc.
|
| ***If this could not be added to the Contact info card, then I'd
| suggest being able to create a rule for this scenario. Rule starts:
| 1) sister name is in the From section of a received email - check
| that condition, 2) reply with specified signature - thus allowing me
| to select which signature I'd like to apply to replies/forwards to my
| sister. Should be simple to set up for each contact I'd like to apply
| specific signatures to their emails.
|
| ****Last, if the above are NOT possible, then create a dedicated
| keystroke for signatures. Therefore, I'd select "None" for signatures
| to be applied to new or reply/forward emails. Once an email had been
| completed, I'd bring up the signature options and click to insert
| which signature was appropriate.
|
| This would be a great feature to have for the signatures portion, as
| I love having as much automation as possible or simplified
| keystroking -- less mouse movement. Typing and then having to move to
| the mouse and then back to the keyboard is not efficient.
|
| Let me know what you think of my suggestion(s) OR if I am unaware of
| an automation already in place.
|
| Thanks

 

[Thomas Eyde]

It's incredible! We have to wait until 2007/08 to get Outlook right? You
really know how to annoy your users. Or perhaps you did a sloppy user
research? Or non at all?

Please excuse my bad temper here, but stuff like this drives me crazy.

 

[Brian Tillman]

It's incredible! We have to wait until 2007/08 to get Outlook right?
You really know how to annoy your users. Or perhaps you did a sloppy
user research? Or non at all?

Who are you ranting at here? Sue doesn't work for Microsoft and, in
general, Microsoft employees don't read this newsgroup.

 

[Thomas Eyde]

:

Who are you ranting at here? Sue doesn't work for Microsoft and, in
general, Microsoft employees don't read this newsgroup.

I am not ranting at Sue. Strange thing how I ended up in this thread. It
started with an attempt to give my feedback to Microsoft. After I entered my
short description, I was presented a link to this thread.

If Microsoft employees don't read these entries, and their official web site
directed me here, I can only conclude they don't want our feedback. No wonder
we have an email client not doing the simple things we want.

And I have seriously wasted our time. Sorry.