Outlook When not present received present choice to withdraw mail

[MadsVDanielsen]

When a person (Mr. Holiday) goes on holiday he will switch on ‘not present
in’ Outlook. When another person (Mr. Office) sends a mail to Mr. Holiday Mr.
Office will receive a mail that Mr. Holiday may not be present for the next 3
weeks. Now it’s possible for Mr. Office to withdraw the mail by opening the
mail and withdraw it, but the suggestion is to make it easier for Mr. Office
to withdraw the mail. To do so we suggest that simultaneously with the not
present information Outlook should present a choice to with-draw the mail.
Advantages with this system are: 1) everyone will be aware that there is a
possibility for withdrawal. 2) Mr. Holiday will not have to read a lot of
mails which already has been taken care of when he comes home from holiday.
3) Mr. Holiday’s in trace will not so easily be filled up during the holiday
when some of the mails might be removed.

I am using Microsoft Office Outlook 2003 (11.8002.6568) SP2


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[Roady [MVP]]

Interesting idea, but you overlooked one important thing; the OOF will fire
only once per sender. So you can only with-draw the first mail you send to
Mr. Holliday with your system.

Mr. Holiday could of course always promote the idea of withdrawal in his OOF
message.

A thing I always encourage is to delegate the mailbox during absence and
mention that in the OOF. This way you don't bug the original sender with
withdrawing messages and resending it to someone else and work can just go
on as normal. The delegate can then also monitor the size of the mailbox so
it doesn't reach the limit and gets locked.

But I agree; work shouldn't pile up during your holiday. It's a real
annoyance to come back after a 2 week absence only to find that you now have
to work for 3 weeks in your first week after your return; you'll immidiately
feel like you could need a holiday again ;-)

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


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When a person (Mr. Holiday) goes on holiday he will switch on 'not present
in' Outlook. When another person (Mr. Office) sends a mail to Mr. Holiday
Mr.
Office will receive a mail that Mr. Holiday may not be present for the next
3
weeks. Now it's possible for Mr. Office to withdraw the mail by opening the
mail and withdraw it, but the suggestion is to make it easier for Mr. Office
to withdraw the mail. To do so we suggest that simultaneously with the not
present information Outlook should present a choice to with-draw the mail.
Advantages with this system are: 1) everyone will be aware that there is a
possibility for withdrawal. 2) Mr. Holiday will not have to read a lot of
mails which already has been taken care of when he comes home from holiday.
3) Mr. Holiday's in trace will not so easily be filled up during the holiday
when some of the mails might be removed.

I am using Microsoft Office Outlook 2003 (11.8002.6568) SP2