Outlook will not autoarchive my e-mail

[Taron]

I have searched the Discussions and cannot find an answer to my problem.
Have used Outlook Express for years. Imported e-mail and profiles to
Outlook 2007. Set up autoarchive and *it will not work!* The dates are
still from Outlook Express, and I have e-mail in my Inbox from more than 6
months back. I have set all autoarchive to 3 months, but Outlook 2007 will
*not* autoarchive these e-mails. Perhaps I could archive them manually. I
keep all my incoming e-mail for business purposes, but the total is getting
way into the thousands -- and I cannot get Outlook 2007 to autoarchive. Any
help will be appreciated. \\ P.S. There are similar questions posted, but not
quite my issue.

 

[VanguardLH]

in

I have searched the Discussions and cannot find an answer to my problem.
Have used Outlook Express for years. Imported e-mail and profiles to
Outlook 2007. Set up autoarchive and *it will not work!* The dates are
still from Outlook Express, and I have e-mail in my Inbox from more than 6
months back. I have set all autoarchive to 3 months, but Outlook 2007 will
*not* autoarchive these e-mails. Perhaps I could archive them manually. I
keep all my incoming e-mail for business purposes, but the total is getting
way into the thousands -- and I cannot get Outlook 2007 to autoarchive. Any
help will be appreciated. \\ P.S. There are similar questions posted, but not
quite my issue.

Archiving functions on the *modified* datestamp. You just imported the
items so they have recent modified datestamps. If you want items moved
that have modified datestamps newer than what you want to keep in the
current message store, open the archive .pst file using File -> Open and
drag the items from the current message store into the corresponding
folder in the archive message store.

Since you just moved over the items into Outlook which means they have
recent modified datestamps, and with archiving set at 3 months, it will
be 3 months from NOW before they start getting archived - unless you
touch them again during the next 3 months which will update their
modified datestamp again.

 

[Taron]

--
Taron

in


Archiving functions on the *modified* datestamp. You just imported the
items so they have recent modified datestamps. If you want items moved
that have modified datestamps newer than what you want to keep in the
current message store, open the archive .pst file using File -> Open and
drag the items from the current message store into the corresponding
folder in the archive message store.

Since you just moved over the items into Outlook which means they have
recent modified datestamps, and with archiving set at 3 months, it will
be 3 months from NOW before they start getting archived - unless you
touch them again during the next 3 months which will update their
modified datestamp again.

=============================
Thanks: Actually, I moved the e-mails from Outlook Express to Outlook 2007
last October, 2007. It appears that autoarchive has worked on some e-mails
since, but skipped batches of them. Anyway, I discovered that I can
highlight an entire block of e-mails, and move them into the proper archive.
I've shortened my Tools Autoarchive time from 30 to 14 days and the age of
those to be archived to 2 months. Perhaps this will work better. At least I
know it is a matter of the date and not something (else) stupid that I am
doing or not doing.
Again, thanks, very much appreciate your help.

 

[VanguardLH]

in
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"-- " is the sigdash delimiter line. Everything after it is in the
signature. Everything in your reply was after the sigdash line so
everything in your reply was in your signature. Some users, like
myself, aren't interested in reading the fluff contained within
signatures so they are stripped. That means nothing of your reply was
seen. Your signature goes at the BOTTOM of your post whether you choose
to top- or bottom-post.

I had to look at the raw source of your reply to see what you added to
your signature.

The interval set within the global auto-archive configuration is how
often the auto-archive operation is performed, not on how old is the
modified datestamp on any item. Say you set the global auto-archive
interval to 5 days. For the local auto-archive property on a folder,
you want it archived for items older than 3 days. They won't archive
after 3 days. They'll be *eligible* for archiving at the global 5 day
interval when the archiving function actually executes.

Think of it as the global archiving config being the master breaker in
your house and the local archive property of a folder being a wall
switch to a room light in your house. You can flick the wall switch
every second but the light isn't coming on until the master breaker gets
flipped. So you flicking the wall switch repeatedly does nothing until
the interval set for the master breaker to turn on.

The global archive interval should be set equal to, or shorter than, the
shortest local archiving property of any folder - if you want that
folder to actually archive at that local interval. Otherwise, the
folders with shorter archive intervals simply have their items
*eligible* for archiving whenever the next archiving opertion gets
performed as configured in the global archive config. So I don't have
to wonder why eligible items haven't been archived yet, I set the global
archive interval to 1 day which is the shortest interval possible for
any folder's archive interval.

I'm sure there are folks that don't want archiving executed every 1 days
and simply want it to execute at some longer interval and catch whatever
items have become eligible within that archiving window. Archiving
hasn't interferred with my use of Outlook so I let it run each day.
That way, I know that the Junk folder really does get cleaned out of
suspect e-mails at its 3-day interval, and that the Deleted Items folder
gets cleaned out when an item reaches 1 month of age and not 1 month
plus another 15 days (if 15 days was the global archiving interval).