Overallocation

[Noël Thoelen]

I am using project professional and project server to do the planning. When
i open a project and go to resource usage view, i sometimes get an
overallocation for a person which is not correct. When i click on goto the
next overallocation, project position itself on a date. The amount of work
is colored red for that day, but the amount of work is correctly planned.

 

[JulieS]

Hi Noël,
See FAQ #34 at http://www.mvps.org/project. If the resource's peak units
exceed maximum units for so much as one minute, the resource is overallocated.
You may want to add Peak Units to the timescaled portion (right side) of the
Resource Usage view.

Hope this helps. Let us know how you get along.
Julie

 

[Steve House [MVP]]

Overallocations can occur even if the total work for a day is under the
maximum allowed if the tasks on that day are occuring at the same time or
have some overlap. A person who is available 100% of their 8-hour workday
and is only booked on 2 1-hour tasks, a total of only 2 hours work, on a
given day, could still be overallocated if both of those tasks happen to be
scheduled for, say 9am to 10am. In the Tools Options View menu select a
date format that lets you see times as well as dates and look at the tasks
the resource is booked for on one of those mystery days. I'll bet you'll
see their times overlap. Leveling resource on an hour-by-hour or
minute-by-minute basis should resolve the conflicts by shifting the schedule
of one or more of their tasks. The settings of day-by-day, hour-by-hour,
etc control what the smallest time interval the leveling engine is going to
worry about when looking for overallocations. If it's day-by-day and the
overlap is less than a full day in length the leveling process will ignore
it.