Page Break before Cross Ref When Update TOC

[John D]

I have numerous cross references in a document, as in "See Appendix C"
(Appendix C being the cross ref). When I update the TOC - F9 - a FEW of the
cross refs in the doc wind up with a page break inserted just before the
cross ref. Example - "Blah Blah Blah, See [page break]

then on next page

Appendix C ...

MOST cross refs don't have that happen.

Of course I don't want this to happen. Any ideas why/how?

Thanks - John D

 

[Lene Fredborg]

The problem is most likely that your have pressed Return while the insertion
point was in the start of an already Ref-bookmarked paragraph - this results
in the new paragraph being included in the bookmark. See the demo below
Problem 2 at the following address for details and for information about how
to prevent the problem:
http://www.thedoctools.com/index.php?show=wt_cross-reference_trouble

--
Regards
Lene Fredborg
DocTools - Denmark
www.thedoctools.com
Document automation - add-ins, macros and templates for Microsoft Word

 

[John D]

Thanks Lene

I still don't really know what the problem was, but "generally" followed the
example of the demo you sent me to and the problem appears to have "gone
away".

In your demo you have us "turn on" the formatting marks - which I did. The
mark -------------------------------page break-------------------------------
was immediately after the "See" in my example and before the Cross Reference
(bookmark). I put the curson immediately before the cross ref/bookmark and
pressed "backspace" thereby erasing the page break. When I pressed F9 in the
TOC again it "worked" - no page break was inserted - and it worked if I chose
"just page numbers" or "update entire table". I've closed the file, reopened
several times - seems to be OK.

What I don't understand is that I had done exactly that before - I think -
that is, put cursor in front of cross ref/bookmark, press backspace to remove
page break, save file, F9 - except before it "reinserted" (it seems to me)
the page break again.

Well - I'm not sure that "all's well that ends well", but it seems to be
working and that's the main thing I wanted. (Even though I still don't really
know why.)

Thanks again

John D

 

[Lene Fredborg]

If the problem occurs again, try to go to one of the problem bookmarks via
the Bookmarks dialog box (as illustrated in the demo). You will then see that
the page break is included in the selection, indicating that the page break
is included in the Ref bookmark. When you delete the page break, the bookmark
is changed to contain only the text that should be there. Therefore, the
corresponding cross-reference becomes correct when you update fields. The
cross-reference reflects whatever is included in the Ref bookmark.

In general, you should avoid inserting manual page breaks. If you need a
paragraph to start on a new page, apply "Page break before" to the paragraph
(Format > Paragraph > Line and Page Breaks tab). This way the problems you
have seen will not occur Manual page breaks may also result in undesired
empty pages in documents.

--
Regards
Lene Fredborg
DocTools - Denmark
www.thedoctools.com
Document automation - add-ins, macros and templates for Microsoft Word