Page breaks

[fender36]

I have a document that is being submitted to NIH and needs to have
"change tracking" turned on. The document is 14 pages in length but
when I change the deleted text preferences for track changes to none,
it suddenly balloons to 33 pages as I get weird page breaks all over
the place. The page breaks do not happen where the deleted text was,
but rather in seemingly random places throughout the document. I am
completely at a loss for a way to fix this.

 

[CyberTaz]

Was the doc created on Mac or Pc? Word? What version? What version are
you using?

Just to get the ball rolling, though, the Preference setting for None
does *not* mean that deletions won't be 'tracked', but that they won't
be *marked*. All the deleted content is still there so it can be
recovered if the edit is Rejected.

You are probably also encountering Next Page Section Breaks and/or
manual page breaks that are being retained in the doc. Do you have the
Show/Hide ¶ turned on... what displays when they are active?

Regards |:>)

 

[fender36]

Document was created on a Mac using office 2004. I am working with the
document on a Mac with the same version of office. Both machines have
been updated to office sp2. I dont see any format marksat the spot
where the page breaks occur when show/hide ¶ is on and viewing with
deleted text showing. I also dont see any formating marks when the
deleted text is turned to none. This is even with a completely empty
page staring me in the face, I still cant find see any formating marks
that explain why the page broke.

 

[Beth Rosengard]

Hi "fender",

I don't know if this will help, but try the procedure for "uncorrupting" a
document: Copy all but the very last paragraph mark in the document and
paste into a new Word doc. Any difference?

--
***Please always reply to the newsgroup!***

Beth Rosengard
MacOffice MVP

Mac Word FAQ: <http://word.mvps.org/Mac/WordMacHome.html>
Entourage Help Page: <http://www.entourage.mvps.org>

 

[fender36]

Tried doing all 3 of the procedures, copying all but last paragraph,
saving as html, and opening in another editor. None of them seemed to
help at all and all of them lost all of the change tracking so pretty
useless for me.

 

[CyberTaz]

This definitely won't *fix* anything, but it may help the dianosing...
what happens if you switch to Normal View? Is there any difference with
what shows up that might indicate what is causing the page breaks?
Sometimes the breaks are very hard to locate in Print Layout view.

As a long shot - Could there be any invisible text or graphic objects
occupying space in the doc, but *not* displaying or printing?

I don't think I've ever seen Word generate page breaks without it
'thinking' there is some reason to do so.

Two other thoughts-

Could there be paragraphs that include the 'Page Break Before'
attribute (applied either directly or as part of a Style)?

How about Spacing Before/After paragraphs?

Regards |:>)

 

[Daiya Mitchell]

Along the same lines, don't forget to check the Keep With Next and Keep
Together settings under Format | Paragraph, or as a style atttribute. If
those are applied widely, sometimes Word gets weird page breaks trying to
follow contradictory ones--e.g., if all paragraphs are set Keep Together,
Word's gotta break that at some place, and it's not always the logical
place.

 

[Paul Berkowitz]

I had something odd happen yesterday in a very simple document where I had
inserted one page break which, after I had made a few text additions to the
page before the break, was now right at the bottom of the page. Just
following the page break is a Heading 1 line which has some "space before".

Then I inserted Page Numbers, and suddenly there was a blank page. Removing
the carriage return just before the page break to avoid this (so the page
break was now at the end of the last paragraph before the break) did remove
the blank page but it also removed the Heading 1 style from the first line
after the break. Restoring the Heading 1 style to that line also restored
the blank page.

In the end I gave up and removed the Page Break, since the age was breaking
in the right location anyway. That made everything look good, but if I ever
have to add anything to the earlier part of the doc (unlikely, since it's
now printed, but someday I may need a modified version) I'll have to
remember to restore the page break.

I suppose there's probably some way of fiddling with these Stay With Next,
etc. controls to get it right, but I just couldn't figure it out. Somehow
adding the Page Numbers to the footers made Word paginate differently and
forced that blank page to preserve a page break. It was odd and annoying.
Good thing I didn't need the page break in the end.

--
Paul Berkowitz
MVP MacOffice
Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html>
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[John McGhie [MVP - Word and Word Macintosh]]

Hi Paul:

One reason for this is that Page Breaks and Section Breaks are a bit of an
anomaly -- they're rendered as a "special case".

Neither are "characters" in the text. A page break is a "command", a
Section Break is a "property field". Since they are not "characters", and
they're not "paragraphs" Word has a conundrum.

It can't allow anything in the text that is not a character, and every
character must be in a paragraph (that's a vast over-simplification, but it
helps...)

So both the page break and the section break are treated as "fields" within
the paragraph that follows them. Since neither are characters or
paragraphs, they cannot have font or paragraph properties, so they inherit
them from the following paragraph and character.

Yet both he page break and the section break produce spacing effects that
have to be drawn or printed. And when they are, they are added in
conjunction with the properties of the following paragraph.

This is why you get weird spacing effects: after a Normal paragraph, you add
a section or page break, then begin the next page with (say) an Heading 2.
The Heading 2 paragraph has 30 points space above. It's at the top of the
page: if your Compatibility Options are set to suppress Space Above at the
top of the page, the space above the Heading 2 will not show.

But the Section Break or Page Break, which is at the bottom of the previous
page, also has 30 points space above, and it WILL show.

You get used to it...

Cheers

I had something odd happen yesterday in a very simple document where I had
inserted one page break which, after I had made a few text additions to the
page before the break, was now right at the bottom of the page. Just
following the page break is a Heading 1 line which has some "space before".

Then I inserted Page Numbers, and suddenly there was a blank page. Removing
the carriage return just before the page break to avoid this (so the page
break was now at the end of the last paragraph before the break) did remove
the blank page but it also removed the Heading 1 style from the first line
after the break. Restoring the Heading 1 style to that line also restored
the blank page.

In the end I gave up and removed the Page Break, since the age was breaking
in the right location anyway. That made everything look good, but if I ever
have to add anything to the earlier part of the doc (unlikely, since it's
now printed, but someday I may need a modified version) I'll have to
remember to restore the page break.

I suppose there's probably some way of fiddling with these Stay With Next,
etc. controls to get it right, but I just couldn't figure it out. Somehow
adding the Page Numbers to the footers made Word paginate differently and
forced that blank page to preserve a page break. It was odd and annoying.
Good thing I didn't need the page break in the end.

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410