Page Number Conundrum

[F. Edwin Felty]

I'm working with a document of about 35 pages. It was created in WordXP by
another person, who knows much more about Word than me. I'm using Word 2003
and am editing and adding additional content. The Help files say that the
numbering is automatic and self adjusting, but it doesn't seem to work here.
If I go through the document and delete everything in the footers, close the
Header/Footer tool bar and then insert page numbers from the 'Insert'
pulldown, I get correct numbers up to 9, then a non-numbered page, then 13
and it just gets worse from there. What am I doing wrong here??

As Always...Thanks in Advance.

Eddie in Colorado Springs

"[A]bort, [R]etry, [G]et your money back?"

 

[Suzanne S. Barnhill]

Don't try to use Insert | Page Numbers. Leave the page numbers in the header
or footer and, if the document has more than one section, make sure
numbering hasn't been restarted anywhere (Format Page Number for any section
should be set to "Continue from previous section").

 

[F. Edwin Felty]

In

Don't try to use Insert | Page Numbers. Leave the page numbers in the
header or footer and, if the document has more than one section, make
sure numbering hasn't been restarted anywhere (Format Page Number for
any section should be set to "Continue from previous section").

I'm working with a document of about 35 pages. It was created in
WordXP by another person, who knows much more about Word than me.
I'm using Word 2003 and am editing and adding additional content.
The Help files say that the numbering is automatic and self
adjusting, but it doesn't seem to work here. If I go through the
document and delete everything in the footers, close the
Header/Footer tool bar and then insert page numbers from the
'Insert' pulldown, I get correct numbers up to 9, then a
non-numbered page, then 13 and it just gets worse from there. What
am I doing wrong here??

As Always...Thanks in Advance.

Eddie in Colorado Springs

"[A]bort, [R]etry, [G]et your money back?"

OK...but I've cleaned out the footers. How do I get the page numbers back
without using 'insert>pagenumbers'?

Also, it has sections numbered 1, 4 and 7.

Eddie in Colorado Springs

"A good pun is it's own reword."

 

[Suzanne S. Barnhill]

If the only sections you're seeing as you skip through the headers/footers
are 1, 4, and 7, then that's your problem right there: you've got sections
in the middle of a page (probably where the number of columns changes).
Here's the way forward:

1. In the header/footer for Section 1, click the Insert Page Number button
on the Header and Footer toolbar. Use paragraph alignment or the built-in
tab stop to align the page number. (For more on this, see
http://home.earthlink.net/~wordfaqs/HeaderFooter.htm.)

2. You'll now need to get access to the "hidden" sections. In this case,
probably accessing Format Page Number will not be enough, so you'll need to
get each section onto its own page. For this large number of sections, by
far the easiest approach would be to remove all the section breaks and start
over, but since you didn't create the document and there may be different
page formatting (margins, page size/orientation, etc.) in the various
sections, this could be risky. So you'll have to do it the hard way.

a. Start by setting the browse object to Browse by Section (click on the
round button between the browse arrows at the bottom of the vertical scroll
bar to access the Select Browse Object palette). This will allow you to skip
forward section by section to be sure you don't miss any.

b. Starting at the beginning of the document, click on the down arrow to
get to Section 2. Insert a page break (Ctrl+Enter) somewhere in that section
that will give you access to the header/footer of Section 2. Make sure that
"Same as Previous" (or "Link to Previous") is enabled no the H&F toolbar.
Then click the Format Page Number button and make sure it is set to
"Continue from previous section."

c. You can now delete the temporary page break, skip to the next
section, and repeat the process. Continue till you've got the page numbers
sorted for all seven (or more) sections.

3. If it should happen that all the headers/footers are already "Same as
Previous" (which is certainly possible), then a simpler approach is to just
deal with the page number format. With the insertion point in a section in
the middle of a page, go to Insert | Page Numbers, click on Format, choose
"Continue from previous section," then OK, Close. Be careful not to click OK
to close the Page Numbers dialog.

In

Don't try to use Insert | Page Numbers. Leave the page numbers in the
header or footer and, if the document has more than one section, make
sure numbering hasn't been restarted anywhere (Format Page Number for
any section should be set to "Continue from previous section").

I'm working with a document of about 35 pages. It was created in
WordXP by another person, who knows much more about Word than me.
I'm using Word 2003 and am editing and adding additional content.
The Help files say that the numbering is automatic and self
adjusting, but it doesn't seem to work here. If I go through the
document and delete everything in the footers, close the
Header/Footer tool bar and then insert page numbers from the
'Insert' pulldown, I get correct numbers up to 9, then a
non-numbered page, then 13 and it just gets worse from there. What
am I doing wrong here??

As Always...Thanks in Advance.

Eddie in Colorado Springs

"[A]bort, [R]etry, [G]et your money back?"

OK...but I've cleaned out the footers. How do I get the page numbers back
without using 'insert>pagenumbers'?

Also, it has sections numbered 1, 4 and 7.

Eddie in Colorado Springs

"A good pun is it's own reword."

 

[F. Edwin Felty]

In

If the only sections you're seeing as you skip through the
headers/footers are 1, 4, and 7, then that's your problem right
there: you've got sections in the middle of a page (probably where
the number of columns changes). Here's the way forward:

1. In the header/footer for Section 1, click the Insert Page Number
button on the Header and Footer toolbar. Use paragraph alignment or
the built-in tab stop to align the page number. (For more on this, see
http://home.earthlink.net/~wordfaqs/HeaderFooter.htm.)

2. You'll now need to get access to the "hidden" sections. In this
case, probably accessing Format Page Number will not be enough, so
you'll need to get each section onto its own page. For this large
number of sections, by far the easiest approach would be to remove
all the section breaks and start over, but since you didn't create
the document and there may be different page formatting (margins,
page size/orientation, etc.) in the various sections, this could be
risky. So you'll have to do it the hard way.

a. Start by setting the browse object to Browse by Section (click
on the round button between the browse arrows at the bottom of the
vertical scroll bar to access the Select Browse Object palette). This
will allow you to skip forward section by section to be sure you
don't miss any.

b. Starting at the beginning of the document, click on the down
arrow to get to Section 2. Insert a page break (Ctrl+Enter) somewhere
in that section that will give you access to the header/footer of
Section 2. Make sure that "Same as Previous" (or "Link to Previous")
is enabled no the H&F toolbar. Then click the Format Page Number
button and make sure it is set to "Continue from previous section."

c. You can now delete the temporary page break, skip to the next
section, and repeat the process. Continue till you've got the page
numbers sorted for all seven (or more) sections.

3. If it should happen that all the headers/footers are already "Same
as Previous" (which is certainly possible), then a simpler approach
is to just deal with the page number format. With the insertion point
in a section in the middle of a page, go to Insert | Page Numbers,
click on Format, choose "Continue from previous section," then OK,
Close. Be careful not to click OK to close the Page Numbers dialog.

In

Don't try to use Insert | Page Numbers. Leave the page numbers in
the header or footer and, if the document has more than one
section, make sure numbering hasn't been restarted anywhere (Format
Page Number for any section should be set to "Continue from
previous section").


I'm working with a document of about 35 pages. It was created in
WordXP by another person, who knows much more about Word than me.
I'm using Word 2003 and am editing and adding additional content.
The Help files say that the numbering is automatic and self
adjusting, but it doesn't seem to work here. If I go through the
document and delete everything in the footers, close the
Header/Footer tool bar and then insert page numbers from the
'Insert' pulldown, I get correct numbers up to 9, then a
non-numbered page, then 13 and it just gets worse from there. What
am I doing wrong here??

As Always...Thanks in Advance.

Eddie in Colorado Springs

"[A]bort, [R]etry, [G]et your money back?"

OK...but I've cleaned out the footers. How do I get the page numbers
back without using 'insert>pagenumbers'?

Also, it has sections numbered 1, 4 and 7.

Eddie in Colorado Springs

"A good pun is it's own reword."

Thank you so much for you detailed instruction. You've saved the day once
again. The hard way didn't work, so I deleted all the page breaks and spent
the last 4 hours reorganizing the document. That's ok, though, it has the
right numbers. The problem now, very small by comparison, is the number for
page 7 does not diplay. If I open Headers/Footers, it's there, but when I
close the ToolBar, it disapears. Any thoughts about this little problem??


Thanks again!!!

Eddie in Colorado Springs

"Vital papers will demonstrate their vitality by moving from where you left
them to where you can't find them."

 

[Suzanne S. Barnhill]

Once again, the problem is most likely a header/footer that is not "Same as
Previous" and consequently doesn't have a { PAGE } field in it (or
something). Is that particular page in a different section from the others?

In

If the only sections you're seeing as you skip through the
headers/footers are 1, 4, and 7, then that's your problem right
there: you've got sections in the middle of a page (probably where
the number of columns changes). Here's the way forward:

1. In the header/footer for Section 1, click the Insert Page Number
button on the Header and Footer toolbar. Use paragraph alignment or
the built-in tab stop to align the page number. (For more on this, see
http://home.earthlink.net/~wordfaqs/HeaderFooter.htm.)

2. You'll now need to get access to the "hidden" sections. In this
case, probably accessing Format Page Number will not be enough, so
you'll need to get each section onto its own page. For this large
number of sections, by far the easiest approach would be to remove
all the section breaks and start over, but since you didn't create
the document and there may be different page formatting (margins,
page size/orientation, etc.) in the various sections, this could be
risky. So you'll have to do it the hard way.

a. Start by setting the browse object to Browse by Section (click
on the round button between the browse arrows at the bottom of the
vertical scroll bar to access the Select Browse Object palette). This
will allow you to skip forward section by section to be sure you
don't miss any.

b. Starting at the beginning of the document, click on the down
arrow to get to Section 2. Insert a page break (Ctrl+Enter) somewhere
in that section that will give you access to the header/footer of
Section 2. Make sure that "Same as Previous" (or "Link to Previous")
is enabled no the H&F toolbar. Then click the Format Page Number
button and make sure it is set to "Continue from previous section."

c. You can now delete the temporary page break, skip to the next
section, and repeat the process. Continue till you've got the page
numbers sorted for all seven (or more) sections.

3. If it should happen that all the headers/footers are already "Same
as Previous" (which is certainly possible), then a simpler approach
is to just deal with the page number format. With the insertion point
in a section in the middle of a page, go to Insert | Page Numbers,
click on Format, choose "Continue from previous section," then OK,
Close. Be careful not to click OK to close the Page Numbers dialog.

In Suzanne S. Barnhill <[email protected]> typed:
Don't try to use Insert | Page Numbers. Leave the page numbers in
the header or footer and, if the document has more than one
section, make sure numbering hasn't been restarted anywhere (Format
Page Number for any section should be set to "Continue from
previous section").


I'm working with a document of about 35 pages. It was created in
WordXP by another person, who knows much more about Word than me.
I'm using Word 2003 and am editing and adding additional content.
The Help files say that the numbering is automatic and self
adjusting, but it doesn't seem to work here. If I go through the
document and delete everything in the footers, close the
Header/Footer tool bar and then insert page numbers from the
'Insert' pulldown, I get correct numbers up to 9, then a
non-numbered page, then 13 and it just gets worse from there. What
am I doing wrong here??

As Always...Thanks in Advance.

Eddie in Colorado Springs

"[A]bort, [R]etry, [G]et your money back?"

OK...but I've cleaned out the footers. How do I get the page numbers
back without using 'insert>pagenumbers'?

Also, it has sections numbered 1, 4 and 7.

Eddie in Colorado Springs

"A good pun is it's own reword."

Thank you so much for you detailed instruction. You've saved the day once
again. The hard way didn't work, so I deleted all the page breaks and spent
the last 4 hours reorganizing the document. That's ok, though, it has the
right numbers. The problem now, very small by comparison, is the number for
page 7 does not diplay. If I open Headers/Footers, it's there, but when I
close the ToolBar, it disapears. Any thoughts about this little problem??


Thanks again!!!

Eddie in Colorado Springs

"Vital papers will demonstrate their vitality by moving from where you left
them to where you can't find them."

 

[F. Edwin Felty]

In

Once again, the problem is most likely a header/footer that is not
"Same as Previous" and consequently doesn't have a { PAGE } field in
it (or something). Is that particular page in a different section
from the others?

<BIG Snip>

I looked at it again, and 'Same as previous" is checked. It's in section 1
and now the number appears, but it steadfastly refuses to stay where I put
it. When I close the tool bar, it goes to the other side of the page. It's
the only number that does this.

Eddie in Colorado Springs

"What if the Hokey-Pokey really is what it's all about??"

 

[Suzanne S. Barnhill]

Are you trying to make it be on the left or the right? If the latter, there
are two ways to accomplish this: either by right-aligning the paragraph (if
there's nothing in it but the page number) or by tabbing twice to get to the
right tab stop at the right margin.

 

[F. Edwin Felty]

In

Are you trying to make it be on the left or the right? If the latter,
there are two ways to accomplish this: either by right-aligning the
paragraph (if there's nothing in it but the page number) or by
tabbing twice to get to the right tab stop at the right margin.

Well...neither worked (it is supposed to be right). I even tried removing
all formating for that particular footer and tried both again, but no
success. Since only one page is different out of 40 (this is a pew
missalette), I'm not going to worry about it. It's not perfect, but it's
good enough.

Again, thanks for your help.

Eddie in Colorado Springs

"When your dreams turn to dust, it's time to vacuum."

 

[Suzanne S. Barnhill]

I find that beyond bizarre. I assume you have nonprinting characters
displayed so you can see what's going on?

 

[F. Edwin Felty]

In

I find that beyond bizarre. I assume you have nonprinting characters
displayed so you can see what's going on?

If you mean 'Formating Marks' I have 'All' checked, or are you referring to
'Hidden Text' under the 'Printing' tab??

 

[Suzanne S. Barnhill]

"Formatting marks" include Hidden text, so you're covered. I suspect it may
have something to do with fields updating when you print or Print Preview,
but I can't imagine why that would affect the alignment or positioning of
the page number.

 

[F. Edwin Felty]

In

"Formatting marks" include Hidden text, so you're covered. I suspect
it may have something to do with fields updating when you print or
Print Preview, but I can't imagine why that would affect the
alignment or positioning of the page number.

Like I said, this is a very small problem and I doubt that anyone will
notice.

Thanks Again...

Eddie in Colorado Springs

"When I was born, I was so surprised I couldn't talk for a year and a
half!!!"