Page number hyperlinks

[Baffled User]

I work daily on a document where the recipients like having bookmarks
in the table of contents so that they can click on a one- or two-line
headline and then move direcly down in the document to the relevant
article.

Currently, this is being done by manually inserting and naming a hyperlink
at the top of each individual story/article in the document. Then, the
entire headline is highlighted and the named hyperlink is attached as
a bookmark.

This seems unnecessarily cumbersome.

Does Word have a function that allows me to have a bookmark send the
user directly to (the top of) a certain page specified by page number?

The table of contents is manually assembled, and since the document is
also printed, page numbers are manually entered for each headline in
the table of contents. Since I know the relevant page numbers, it would
be easier to just have a bookmark that sends the user to the relevant
page -- instead of first having to insert (and arbitrarily name)
hyperlinks at the top of each story before adding the bookmarks to
the table of contents.

I've read the archives for relevant Word USENET groups but have not
seen this specific question addressed.

Can anyone help (with a posted newsgroup response) please?


Regards,

Inexperienced Word User

 

[Hilary Ostrov]

I work daily on a document where the recipients like having bookmarks
in the table of contents so that they can click on a one- or two-line
headline and then move direcly down in the document to the relevant
article.

Currently, this is being done by manually inserting and naming a hyperlink
at the top of each individual story/article in the document. Then, the
entire headline is highlighted and the named hyperlink is attached as
a bookmark.

This seems unnecessarily cumbersome.

Does Word have a function that allows me to have a bookmark send the
user directly to (the top of) a certain page specified by page number?

Yes. You didn't mention which version of Word you are using. In Word
2000, the easiest way is to use Styles for your article headlines and,
after your document is complete, generate a Table of Contents. With
you cursor at the top of the document, select Insert->Index and
Tables. Then click the Table of Contents tab and choose the content
and appearance you prefer. If you don't like the way it looks, simply
undo, then repeat the process selecting different preferences.

From the page that is generated, users can click either the page
number or the article headline to jump directly to the article. They
can return to the TOC by pressing ALT+[Left cursor key].

An alternate (and IMHO faster/easier) way to navigate the document,
though, is for the user to select View->Document Map. When they click
the item they want to read, cursor will jump to that article in the
document. If the headline is longer than the viewable area in the
Document Map - and provided you have the "Show Screen Tips" enabled
(Tools->Options->View) - when they mouseover the item, a "tool tip"
will reveal the full title. One caveat, though: the content of the
tool tip is apparently limited to 86 characters (including spaces) -
but this should be sufficient to give them the gist of the headline!

If you make changes to the document, simply make sure your cursor is
somewhere in the TOC, then Update by pressing F9->Update entire
table->OK.

The table of contents is manually assembled, and since the document is
also printed, page numbers are manually entered for each headline in
the table of contents. Since I know the relevant page numbers, it would
be easier to just have a bookmark that sends the user to the relevant
page -- instead of first having to insert (and arbitrarily name)
hyperlinks at the top of each story before adding the bookmarks to
the table of contents.

I've read the archives for relevant Word USENET groups but have not
seen this specific question addressed.

HTH

hro