Page numbering in Publisher 2007

[Dennis McCunney]

I just did a publication in Publisher 2007, which will be printed by a
commercial printer. It's an 11x8.5 book (printed landscape, not
portrait), with 4 color card stock covers, a 32 page B&W interior
section, and an 8 page interior color section, for a 40 page + cover book.

The printer requested the cover first, to get a jump start on the color
processing, so I dumped it to PDF optimized for commercial printing and
uploaded. They then suggested I send them the interior color section
separately, to let them get a jump on that, and the B&W section cold
follow later.

Fine by me, save that I used Publisher's page number feature to
automatically generate page numbers on pages in the specified location.
The interior color folio is pages 17 through 24, but I couldn't find
any well to tell Publisher "Start page numbers at 17" for that section.
So I had to tell the printer the font I was using and the placement,
and they had to set the numbers.

Is there actually a way in Publisher to specify the starting page
number? I couldn't find one, and it would be a useful ability for cases
like I mentioned.

Also, am I the only one who thinks the Export to PDF or XPS function
should be in Publisher as delivered, and not an add-on? Every printer I
know these days wants a PDF file as input to their image setter. If I
didn't have the ability to export to PDF, I couldn't have used Publisher
to do the book. Most printers support PDF and InDesign files, and some
still support Quark Express, but next to none support Publisher as a
file type they can work with.
______
Dennis

 

[John Inzer]

I just did a publication in Publisher 2007, which will be printed by a
commercial printer. It's an 11x8.5 book (printed landscape, not
portrait), with 4 color card stock covers, a 32 page B&W interior
section, and an 8 page interior color section, for a 40 page + cover
book.
The printer requested the cover first, to get a jump start on the
color processing, so I dumped it to PDF optimized for commercial
printing and uploaded. They then suggested I send them the interior
color section separately, to let them get a jump on that, and the B&W
section cold follow later.

Fine by me, save that I used Publisher's page number feature to
automatically generate page numbers on pages in the specified
location. The interior color folio is pages 17 through 24, but I
couldn't find any well to tell Publisher "Start page numbers at 17" for
that
section. So I had to tell the printer the font I was using and the
placement, and they had to set the numbers.

Is there actually a way in Publisher to specify the starting page
number? I couldn't find one, and it would be a useful ability for
cases like I mentioned.

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Also, am I the only one who thinks the Export to PDF or XPS function
should be in Publisher as delivered, and not an add-on? Every
printer I know these days wants a PDF file as input to their image
setter. If I didn't have the ability to export to PDF, I couldn't
have used Publisher to do the book. Most printers support PDF and
InDesign files, and some still support Quark Express, but next to
none support Publisher as a file type they can work with.
______
Dennis

============================
The PDF add-in is a free download and
there are free PDF creators that work
with all versions of Publisher...for example...

PrimoPDF
http://www.primopdf.com/

..--

John Inzer MS-MVP
Digital Media Experience

Notice
This is not tech support
I am a volunteer

Solutions that work for
me may not work for you

Proceed at your own risk

 

[Dennis McCunney]

Dennis McCunney wrote:
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============================

I'll look at that. Thank you.

============================
The PDF add-in is a free download and

I know. That's where I got it. I simply think it should be included by
default, and not something you have to go fetch, assuming you're aware
it exists.

there are free PDF creators that work
with all versions of Publisher...for example...
PrimoPDF
http://www.primopdf.com/

Yes, I've used things like PrimoPDF in the past. I'm not sure how well
it work for the case where I want to send the reult to a commercial
printer, and I need to do things like convert the RGB color in the
Publisher file to CYMK. Publisher's add-in offers choices like Optimize
for commercial printer for such circumstances. The printer will use the
PDF as input for an imagesetter, which likely has different requirements
than your normal laser printer.
______
Dennis

 

[Ed Bennett]

I know. That's where I got it. I simply think it should be included by
default, and not something you have to go fetch, assuming you're aware
it exists.

Word on the street is that this requirement was for licensing reasons.
Adobe strongarmed Microsoft into having to pay royalties for using the
PDF standard; instead of having to pay this for every copy of Office
sold, instead this way it only has to pay it for copies of the add-in
downloaded.

Office 2007 SP2 will include the PDF functionality:
http://blogs.technet.com/office_sus...sp2-for-the-2007-microsoft-office-system.aspx

Yes, I've used things like PrimoPDF in the past. I'm not sure how well
it work for the case where I want to send the reult to a commercial
printer, and I need to do things like convert the RGB color in the
Publisher file to CYMK. Publisher's add-in offers choices like Optimize
for commercial printer for such circumstances. The printer will use the
PDF as input for an imagesetter, which likely has different requirements
than your normal laser printer.

Our resident printing consultant, Matt Beals, generally advocates using
RGB in Publisher, and letting the staff at the commercial printer do the
conversion to CMYK, as Publisher's efforts are typically non-ideal.

 

[Dennis McCunney]

Word on the street is that this requirement was for licensing reasons.
Adobe strongarmed Microsoft into having to pay royalties for using the
PDF standard; instead of having to pay this for every copy of Office
sold, instead this way it only has to pay it for copies of the add-in
downloaded.

The idea of someone *else* strong-arming Microsoft is amusing. Sauce
for the goose...

But yes, that would explain things.

Office 2007 SP2 will include the PDF functionality:
http://blogs.technet.com/office_sus...sp2-for-the-2007-microsoft-office-system.aspx

Good news, if so.

Our resident printing consultant, Matt Beals, generally advocates using
RGB in Publisher, and letting the staff at the commercial printer do the
conversion to CMYK, as Publisher's efforts are typically non-ideal.

Noted for future reference. The generated PDF I sent to the printer had
image quality equivalent to the high-res color images I was supplied for
the publication, and the low-res proof PDFs I got looked okay. (Low-res
so they could be sent in email. Hi-res would have been too large.) The
chap I did the project for saw the hardcopy proofs and professed himself
satisfied, so Publisher's internal RGB->CYMK conversion seems to have
been adequate.

I was also told the printer we used had an option for customers to
install software that it created a virtual printer you could send the
job to, and the result was a PDF you could send to them. I've looked at
software like that in the past, but was a little surprised the results
would be usable by a commercial printer.
______
Dennis

 

[Ed Bennett]

I was also told the printer we used had an option for customers to
install software that it created a virtual printer you could send the
job to, and the result was a PDF you could send to them. I've looked at
software like that in the past, but was a little surprised the results
would be usable by a commercial printer.

Given that Adobe PDF is the gold standard of PDF creation, and printing
to a virtual printer is how Adobe Acrobat functions, it's quite
reasonable really.

 

[Dennis McCunney]

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============================

I looked at this, and am not quite sure how it's supposed to work.

My next challenge is creating a combined PDF with the cover and the
interior section, which can be downloaded from the organization's
website for those who didn't get the printed book. I *could* provide
the cover and interior sections as seperate PDFs, but I'd like to
integrate them.

So I have a cover PUB file with front and inside front covers and inside
back and back covers. I want to drop the 40 page interior folio in the
middle, and have page numbers start on the first interior page. Thus
far, doing the merge and having the numbers come out right is not intuitive.

Suggestions?

John Inzer MS-MVP

______
Dennis

 

[John Inzer]

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I looked at this, and am not quite sure how it's supposed to work.

===========================================

Search the Publisher Help file for "format page numbers".

--

John Inzer MS-MVP
Digital Media Experience

Notice
This is not tech support
I am a volunteer

Solutions that work for
me may not work for you

Proceed at your own risk

 

[Mary Sauer]

When you insert a section a message box will have a check-off *Begin a section
with this page* It will also have a *start at* fill in. If you want the section
to start at page 1, type 1. Okay out. Again, insert, Page numbers, you have
choices to where the number is to go. If you have a two page spread you will
have to repeat for both sides.

 

[John G.]

Once you get the page numbers correct with insert section then you could
split your publication into TWO files.
Front and Body in one file
Inside Back and Back in second file.
Converting these two files into PDF using PrimoPDF and appending the Back
after starting with the Front looks like it will get what you want.

http://www.primopdf.com/

I have not got time to try it but I have used Primo PDF to make one book out
of several files.

John G.