page numbering in Word 2007 won't work on merged file

[joel10000]

I am using a merged Word file to create a directory, but I can't get Word
2007 to number the pages. Each page has 9 records merged from an Excel file
data. It numbers the first page, but then nothing appears on subsequent
pages. I am using both label and table templates to format the page that the
data will be merged to. I tried entering the page numbering both before and
after the merge, but neither will work.

 

[macropod]

Hi Joel,

This would certainly occur if the mailmerge main document was had its layout formatted with the 'different first page' setting and
you hadn't inserted a page # field on the second page.

 

[joel10000]

Sorry, but I don't follow you. I don't use mail merge often, so I am not
familiar with all the details you speak about. Can you elaborate?

Hi Joel,

This would certainly occur if the mailmerge main document was had its layout formatted with the 'different first page' setting and
you hadn't inserted a page # field on the second page.

--
Cheers
macropod
[MVP - Microsoft Word]

I am using a merged Word file to create a directory, but I can't get Word
2007 to number the pages. Each page has 9 records merged from an Excel file
data. It numbers the first page, but then nothing appears on subsequent
pages. I am using both label and table templates to format the page that the
data will be merged to. I tried entering the page numbering both before and
after the merge, but neither will work.

 

[Suzanne S. Barnhill]

The mail merge main document is the single document that contains the merge
fields. If you go to Page Setup, Layout tab, is "Different first page"
checked? If so, then you need to open the Header/Footer and add a PAGE
field; there is already one in the First Page Header/Footer.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

Sorry, but I don't follow you. I don't use mail merge often, so I am not
familiar with all the details you speak about. Can you elaborate?

Hi Joel,

This would certainly occur if the mailmerge main document was had its
layout formatted with the 'different first page' setting and
you hadn't inserted a page # field on the second page.

--
Cheers
macropod
[MVP - Microsoft Word]

I am using a merged Word file to create a directory, but I can't get
Word
2007 to number the pages. Each page has 9 records merged from an Excel
file
data. It numbers the first page, but then nothing appears on subsequent
pages. I am using both label and table templates to format the page
that the
data will be merged to. I tried entering the page numbering both before
and
after the merge, but neither will work.

 

[joel10000]

Thanks for your quick reply! No, "Different First Page" is NOT checked. So
what should I do now?

The mail merge main document is the single document that contains the merge
fields. If you go to Page Setup, Layout tab, is "Different first page"
checked? If so, then you need to open the Header/Footer and add a PAGE
field; there is already one in the First Page Header/Footer.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

Sorry, but I don't follow you. I don't use mail merge often, so I am not
familiar with all the details you speak about. Can you elaborate?

Hi Joel,

This would certainly occur if the mailmerge main document was had its
layout formatted with the 'different first page' setting and
you hadn't inserted a page # field on the second page.

--
Cheers
macropod
[MVP - Microsoft Word]


I am using a merged Word file to create a directory, but I can't get
Word
2007 to number the pages. Each page has 9 records merged from an Excel
file
data. It numbers the first page, but then nothing appears on subsequent
pages. I am using both label and table templates to format the page
that the
data will be merged to. I tried entering the page numbering both before
and
after the merge, but neither will work.

 

[Suzanne S. Barnhill]

If you're using a label template to do this, then each sheet of labels is a
separate section, which could be complicating the issue.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

Thanks for your quick reply! No, "Different First Page" is NOT checked. So
what should I do now?

The mail merge main document is the single document that contains the
merge
fields. If you go to Page Setup, Layout tab, is "Different first page"
checked? If so, then you need to open the Header/Footer and add a PAGE
field; there is already one in the First Page Header/Footer.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

Sorry, but I don't follow you. I don't use mail merge often, so I am
not
familiar with all the details you speak about. Can you elaborate?

:

Hi Joel,

This would certainly occur if the mailmerge main document was had its
layout formatted with the 'different first page' setting and
you hadn't inserted a page # field on the second page.

--
Cheers
macropod
[MVP - Microsoft Word]


I am using a merged Word file to create a directory, but I can't get
Word
2007 to number the pages. Each page has 9 records merged from an
Excel
file
data. It numbers the first page, but then nothing appears on
subsequent
pages. I am using both label and table templates to format the page
that the
data will be merged to. I tried entering the page numbering both
before
and
after the merge, but neither will work.

 

[Graham Mayor]

You have mentioned three different types of merge, of which only one type
will continue page numbering throught the completed merge - and that is
Directory. A Directory merge will repeat everything in the merge document
for each record, with each record immediately following the one before
without added space. If you want this to take the form of a table insert
only sufficient table to contain your fields with no header row. Whatever is
added to the header/footer view, including page number fields will be
completed across the document and the page numbers incremented normally. If
you want additional information add it to the merged document.

See http://www.gmayor.com/merge_labels_with_word_2007.htm and How to use
mail merge to create a list sorted by category -
http://support.microsoft.com/?kbid=294686

Fellow MVP 'macropod' has posted a tutorial on this, with working field
codes and a sample Excel data source which you can download from my website
http://www.gmayor.com/Zips/Catalogue Mailmerge.zip

If you create a label merge then each page of the merged document will be a
new section. Page numbers in the footer will all show as 1

If you create a letter merge then each record will start a new section. Page
numbers will restart at 1 for each record..

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP


<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

 

[joel10000]

Thanks, removing the labels, and using only either a table or columns worked.
The pages are numbering correctly now. I also used the "directory" choice on
starting up the merge.

If you're using a label template to do this, then each sheet of labels is a
separate section, which could be complicating the issue.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

Thanks for your quick reply! No, "Different First Page" is NOT checked. So
what should I do now?

The mail merge main document is the single document that contains the
merge
fields. If you go to Page Setup, Layout tab, is "Different first page"
checked? If so, then you need to open the Header/Footer and add a PAGE
field; there is already one in the First Page Header/Footer.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

Sorry, but I don't follow you. I don't use mail merge often, so I am
not
familiar with all the details you speak about. Can you elaborate?

:

Hi Joel,

This would certainly occur if the mailmerge main document was had its
layout formatted with the 'different first page' setting and
you hadn't inserted a page # field on the second page.

--
Cheers
macropod
[MVP - Microsoft Word]


I am using a merged Word file to create a directory, but I can't get
Word
2007 to number the pages. Each page has 9 records merged from an
Excel
file
data. It numbers the first page, but then nothing appears on
subsequent
pages. I am using both label and table templates to format the page
that the
data will be merged to. I tried entering the page numbering both
before
and
after the merge, but neither will work.

 

[Suzanne S. Barnhill]

Yes, for what you're doing, Directory seems like the way to go.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

Thanks, removing the labels, and using only either a table or columns
worked.
The pages are numbering correctly now. I also used the "directory" choice
on
starting up the merge.

If you're using a label template to do this, then each sheet of labels is
a
separate section, which could be complicating the issue.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

Thanks for your quick reply! No, "Different First Page" is NOT checked.
So
what should I do now?

:

The mail merge main document is the single document that contains the
merge
fields. If you go to Page Setup, Layout tab, is "Different first page"
checked? If so, then you need to open the Header/Footer and add a PAGE
field; there is already one in the First Page Header/Footer.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

Sorry, but I don't follow you. I don't use mail merge often, so I am
not
familiar with all the details you speak about. Can you elaborate?

:

Hi Joel,

This would certainly occur if the mailmerge main document was had
its
layout formatted with the 'different first page' setting and
you hadn't inserted a page # field on the second page.

--
Cheers
macropod
[MVP - Microsoft Word]


I am using a merged Word file to create a directory, but I can't
get
Word
2007 to number the pages. Each page has 9 records merged from an
Excel
file
data. It numbers the first page, but then nothing appears on
subsequent
pages. I am using both label and table templates to format the
page
that the
data will be merged to. I tried entering the page numbering both
before
and
after the merge, but neither will work.