Page numbers after merging

[Word2003]

With Word 2003. After merging data to Master Document I would like to number
the pages of the New Document created.
Let's say I have 4 registers in my data file. After the merge I position
cursor at top of last page and the status at bottom left of screen says: Page
1 Sec 4 4/4. Page 1 always says Page 1 wherever the cursor is, making it
impossible to number the pages.

OK, I can cheat and enter the field code "Section" in the New Document or I
can enter the code "MergeRecord#" in the Master Doc., both of which would
falsely create a correct page number - but that only works if the Master
Document is a one-pager.

Am I doing something wrong in the merge?
or is this a Word 2003 error?

 

[Cindy M -WordMVP-]

Hi =?Utf-8?B?V29yZDIwMDM=?=,

Firstly, if you use the terms "Master document" and "merge" together, you
confuse people They have very specific meanings in Word. You should refer to
the "main merge document".

What you're seeing is correct behavior, and it's been this way for over a
decade. The reasoning behind what you're seeing is that each record in a
"letter" type of merge should generate its own, independent result. In regards
to page numbers, each should restart numbering at "1". This is accomplished by
inserting a section break between each record.

In order to have Word do things differently, you have a couple of options:

1. Go into each section and set page numbering to "continue from previous
section" in Insert/Page Number/Format

2. Use a "Directory" type of mail merge, so that Word doesn't insert any
sections breaks

With Word 2003. After merging data to Master Document I would like to number
the pages of the New Document created.
Let's say I have 4 registers in my data file. After the merge I position
cursor at top of last page and the status at bottom left of screen says: Page
1 Sec 4 4/4. Page 1 always says Page 1 wherever the cursor is, making it
impossible to number the pages.

OK, I can cheat and enter the field code "Section" in the New Document or I
can enter the code "MergeRecord#" in the Master Doc., both of which would
falsely create a correct page number - but that only works if the Master
Document is a one-pager.

Am I doing something wrong in the merge?
or is this a Word 2003 error?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

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